Agenda Item
ii. Contract Renewal ~ RFP 24-752-037 ~ Third Party Commissioning Services ~ Total Systems Commissioning, Inc., TLC Engineering Solutions ~ Contract Renewal (1 of 4) (Not to exceed $2,000,000)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education approve the first of four (1 of 4) contract renewals for RFP 24-752-037 Third Party Commissioning Services in the not-to-exceed amount of $2,000,000 to:
Total Systems Commissioning, Inc.
TLC Engineering Solutions (TLC)
Why: This request is to approve the contract renewal for the above firms to provide Third Party Commissioning Services throughout DeKalb County School District (“DCSD”) on an as-needed basis as required and directed, for various remodeling, renovations, life safety, maintenance and repair projects, for both E-SPLOST and Non-E-SPLOST projects.
This request extends the agreement for an additional year effective February 25, 2026, through February 24, 2027.
Details: On December 9, 2024, the Board of Education approved the award of contract RFP 24-752-037 for Third Party Commissioning Services on an as-needed basis for various remodeling, renovations, life safety, maintenance and repair projects, for E-SPLOST and Non-E-SPLOST projects for the Facilities/Maintenance Department and the E-SPLOST program. This recommendation is for the first of four (#1 of 4) one-year (1-year) contract renewal options.
Comprehensive information on Third Party Commissioning Services and their function is attached as an information sheet.
The scope of work for these services includes Third Party Commissioning Services. Additional project information can be found on the DeKalb County School District’s solicitation website at: https://dekalbschoolsga.ionwave.net/.
Total Systems Commissioning, Inc. is located at 2148 Hills Avenue NW, Suite I, Atlanta, GA 30318.
TLC Engineering Solutions is located at 4360 Chamblee Dunwoody Road, Suite 210, Atlanta, Georgia 30341.
Financial impact: It is anticipated that the cost for these services may exceed $100,000 within a fiscal year and will be allocated to various General Fund and E-SPLOST charge codes.
Purchasing Board Policy DJE III (C) (3) requires the Board of Education to approve the expenditure of any vendor that provides goods and/or services to the school system that may exceed $100,000 in purchases for the fiscal year. All single purchases over the $100,000 threshold will be presented to the Board for formal approval in accordance with Board policy.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1447
Mr. Hans Williams, Director of Planning & CIP Programming, Division of Operations, 678.676.1483
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
CHRONOLOGY OF THE AGENDA ITEM
Contract Renewal
RFP No. 24-752-037 – Third Party Commissioning Services
Scope:
Contract Renewal for RFP No. 24-752-037 - Total Systems Commissioning, Inc.,
and TLC Engineering Solutions for Third Party Commissioning Services Award
Approval, Not to Exceed $2,000,000. Specific details related to the scope of work
can be found at http://www.dekalbschoolsga.org/ionwave.net/.
Additional information regarding Third Party Commissioning Services can be found in
the following document:
• Third Party Commissioning Information Sheet
Contract Term:
The contract award was approved by the Dekalb County Board of Education (“the
Board”) at the December 9, 2024, meeting. It is a one (1) year contract with four
(4), one (1) year renewal options through 2029, subject to Board approval on a year-
to-year basis. This request is the first of four (#1 of 4) renewal requests.
Solicitation and Award Process
After the May 24, 2016, approval of the 2017-2022 E-SPLOST V referendum by
DeKalb voters, the Board approved an E-SPLOST V list of projects on December 5,
2016, that included major building system replacements at Champion Theme School
and Nancy Creek Facility, and an addition and modernization of Cross Keys High
School.
The RFP 24-752-047 was issued on June 27, 2024, Based on the review and
evaluation of the bids received the following contractors were selected and awarded
the contract for providing Third Party Commissioning Services as outlined in the RFP:
Total Systems Commissioning Inc. and TLC Engineering Solutions.
This request is to authorize DCSD to renew the contract with Total Systems
Commissioning, Inc. and TLC Engineering Solutions, to provide Third Party
Commissioning Services.