Agenda Item
ii. Contract Renewal ~ RFP 24-752-037 ~ Third Party Commissioning Services ~ Total Systems Commissioning, Inc., TLC Engineering Solutions ~ Contract Renewal (1 of 4) (Not to exceed $2,000,000)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education approve the first of four (1 of 4) contract renewals for RFP 24-752-037 Third Party Commissioning Services in the not-to-exceed amount of $2,000,000 to:
Total Systems Commissioning, Inc.
TLC Engineering Solutions (TLC)
Why: This request is to approve the contract renewal for the above firms to provide Third Party Commissioning Services throughout DeKalb County School District (“DCSD”) on an as-needed basis as required and directed, for various remodeling, renovations, life safety, maintenance and repair projects, for both E-SPLOST and Non-E-SPLOST projects.
This request extends the agreement for an additional year effective February 25, 2026, through February 24, 2027.
Details: On December 9, 2024, the Board of Education approved the award of contract RFP 24-752-037 for Third Party Commissioning Services on an as-needed basis for various remodeling, renovations, life safety, maintenance and repair projects, for E-SPLOST and Non-E-SPLOST projects for the Facilities/Maintenance Department and the E-SPLOST program. This recommendation is for the first of four (#1 of 4) one-year (1-year) contract renewal options.
Comprehensive information on Third Party Commissioning Services and their function is attached as an information sheet.
The scope of work for these services includes Third Party Commissioning Services. Additional project information can be found on the DeKalb County School District’s solicitation website at: https://dekalbschoolsga.ionwave.net/.
Total Systems Commissioning, Inc. is located at 2148 Hills Avenue NW, Suite I, Atlanta, GA 30318.
TLC Engineering Solutions is located at 4360 Chamblee Dunwoody Road, Suite 210, Atlanta, Georgia 30341.
Financial impact: It is anticipated that the cost for these services may exceed $100,000 within a fiscal year and will be allocated to various General Fund and E-SPLOST charge codes.
Purchasing Board Policy DJE III (C) (3) requires the Board of Education to approve the expenditure of any vendor that provides goods and/or services to the school system that may exceed $100,000 in purchases for the fiscal year. All single purchases over the $100,000 threshold will be presented to the Board for formal approval in accordance with Board policy.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1447
Mr. Hans Williams, Director of Planning & CIP Programming, Division of Operations, 678.676.1483
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
TLCENGI-01 ZGONZALEZ
DATE (MM/DD/YYYY)
CERTIFICATE OF LIABILITY INSURANCE 11/14/2025
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on
this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
CONTACT
PRODUCER NAME:
Ames & Gough PHONE FAX
(A/C, No, Ext): (703) 827-2277 (A/C, No): (703) 827-2279
8300 Greensboro Drive E-MAIL
Suite 980 ADDRESS: admin@amesgough.com
McLean, VA 22102
INSURER(S) AFFORDING COVERAGE NAIC #
INSURER A : National Fire Insurance Company of Hartford A(XV) 20478
INSURED INSURER B : Continental Insurance Company A(XV) 35289
TLC Engineering Solutions, Inc. INSURER C : Valley Forge Insurance Company A(XV) 20508
255 South Orange Avenue
Suite 1600 INSURER D : HDI Specialty Insurance Company A+ XV 16131
Orlando, FL 32801 INSURER E :
INSURER F :
COVERAGES CERTIFICATE NUMBER: REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR ADDL SUBR POLICY EFF POLICY EXP
LTR TYPE OF INSURANCE INSD WVD POLICY NUMBER (MM/DD/YYYY) (MM/DD/YYYY) LIMITS
A X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $
1,000,000
CLAIMS-MADE X OCCUR 4029282666 3/30/2025 3/30/2026 DAMAGE TO RENTED
PREMISES (Ea occurrence) $
1,000,000
MED EXP (Any one person) $
15,000
PERSONAL & ADV INJURY $
1,000,000
GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $
2,000,000
POLICY X PRO-
JECT X LOC PRODUCTS - COMP/OP AGG $
2,000,000
OTHER: $
B AUTOMOBILE LIABILITY
COMBINED SINGLE LIMIT
(Ea accident) $
1,000,000
X ANY AUTO 4029282778 3/30/2025 3/30/2026 BODILY INJURY (Per person) $
OWNED SCHEDULED
AUTOS ONLY AUTOS BODILY INJURY (Per accident) $
HIRED NON-OWNED PROPERTY DAMAGE
AUTOS ONLY AUTOS ONLY (Per accident) $
$
B X UMBRELLA LIAB X OCCUR EACH OCCURRENCE $
10,000,000
EXCESS LIAB CLAIMS-MADE 6024385012 3/30/2025 3/30/2026 AGGREGATE $
10,000,000
DED X RETENTION $ 10,000 $
C WORKERS COMPENSATION X PER
STATUTE
OTH-
ER
AND EMPLOYERS' LIABILITY
Y/N 4029282814 3/30/2025 3/30/2026 1,000,000
ANY PROPRIETOR/PARTNER/EXECUTIVE E.L. EACH ACCIDENT $
OFFICER/MEMBER EXCLUDED? N N/A
1,000,000
(Mandatory in NH) E.L. DISEASE - EA EMPLOYEE $
If yes, describe under 1,000,000
DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT $
D Professional Liab. PID6461801S 3/30/2025 3/30/2026 Per Claim/Aggregate 10,000,000
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required)
DeKalb County School District and DeKalb County Board of Education are included as additional insured with respect to General Liability, Automobile
Liability and Umbrella Liability when required by written contract. General Liability, Automobile Liability, and Umbrella Liability are primary and
non-contributory over any existing insurance and limited to liability arising out of the operations of the named insured and when required by written contract.
General Liability, Automobile Liability, Workers Compensation and Umbrella Liability policies include a waiver of subrogation in favor of the additional
insureds where permissible by state law and when required by written contract. 30-day Notice of Cancellation will be issued for the General Liability,
Automobile Liability, Umbrella Liability, Workers Compensation and Professional Liability policies in accordance with policy terms and conditions. Umbrella
Liability coverage sits excess over General Liability, Automobile Liability, and Employers Liability coverage.
CERTIFICATE HOLDER CANCELLATION
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
DeKalb County School District and DeKalb County Board of ACCORDANCE WITH THE POLICY PROVISIONS.
Education
1701 Mountain Industrial Blvd.
Stone Mountain, GA 30083 AUTHORIZED REPRESENTATIVE
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