Agenda Item
ii. Contract Renewal ~ RFP 24-752-037 ~ Third Party Commissioning Services ~ Total Systems Commissioning, Inc., TLC Engineering Solutions ~ Contract Renewal (1 of 4) (Not to exceed $2,000,000)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education approve the first of four (1 of 4) contract renewals for RFP 24-752-037 Third Party Commissioning Services in the not-to-exceed amount of $2,000,000 to:
Total Systems Commissioning, Inc.
TLC Engineering Solutions (TLC)
Why: This request is to approve the contract renewal for the above firms to provide Third Party Commissioning Services throughout DeKalb County School District (“DCSD”) on an as-needed basis as required and directed, for various remodeling, renovations, life safety, maintenance and repair projects, for both E-SPLOST and Non-E-SPLOST projects.
This request extends the agreement for an additional year effective February 25, 2026, through February 24, 2027.
Details: On December 9, 2024, the Board of Education approved the award of contract RFP 24-752-037 for Third Party Commissioning Services on an as-needed basis for various remodeling, renovations, life safety, maintenance and repair projects, for E-SPLOST and Non-E-SPLOST projects for the Facilities/Maintenance Department and the E-SPLOST program. This recommendation is for the first of four (#1 of 4) one-year (1-year) contract renewal options.
Comprehensive information on Third Party Commissioning Services and their function is attached as an information sheet.
The scope of work for these services includes Third Party Commissioning Services. Additional project information can be found on the DeKalb County School District’s solicitation website at: https://dekalbschoolsga.ionwave.net/.
Total Systems Commissioning, Inc. is located at 2148 Hills Avenue NW, Suite I, Atlanta, GA 30318.
TLC Engineering Solutions is located at 4360 Chamblee Dunwoody Road, Suite 210, Atlanta, Georgia 30341.
Financial impact: It is anticipated that the cost for these services may exceed $100,000 within a fiscal year and will be allocated to various General Fund and E-SPLOST charge codes.
Purchasing Board Policy DJE III (C) (3) requires the Board of Education to approve the expenditure of any vendor that provides goods and/or services to the school system that may exceed $100,000 in purchases for the fiscal year. All single purchases over the $100,000 threshold will be presented to the Board for formal approval in accordance with Board policy.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1447
Mr. Hans Williams, Director of Planning & CIP Programming, Division of Operations, 678.676.1483
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs