Agenda Item
ii. Contract Renewal ~ RFP 24-752-037 ~ Third Party Commissioning Services ~ Total Systems Commissioning, Inc., TLC Engineering Solutions ~ Contract Renewal (1 of 4) (Not to exceed $2,000,000)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education approve the first of four (1 of 4) contract renewals for RFP 24-752-037 Third Party Commissioning Services in the not-to-exceed amount of $2,000,000 to:
Total Systems Commissioning, Inc.
TLC Engineering Solutions (TLC)
Why: This request is to approve the contract renewal for the above firms to provide Third Party Commissioning Services throughout DeKalb County School District (“DCSD”) on an as-needed basis as required and directed, for various remodeling, renovations, life safety, maintenance and repair projects, for both E-SPLOST and Non-E-SPLOST projects.
This request extends the agreement for an additional year effective February 25, 2026, through February 24, 2027.
Details: On December 9, 2024, the Board of Education approved the award of contract RFP 24-752-037 for Third Party Commissioning Services on an as-needed basis for various remodeling, renovations, life safety, maintenance and repair projects, for E-SPLOST and Non-E-SPLOST projects for the Facilities/Maintenance Department and the E-SPLOST program. This recommendation is for the first of four (#1 of 4) one-year (1-year) contract renewal options.
Comprehensive information on Third Party Commissioning Services and their function is attached as an information sheet.
The scope of work for these services includes Third Party Commissioning Services. Additional project information can be found on the DeKalb County School District’s solicitation website at: https://dekalbschoolsga.ionwave.net/.
Total Systems Commissioning, Inc. is located at 2148 Hills Avenue NW, Suite I, Atlanta, GA 30318.
TLC Engineering Solutions is located at 4360 Chamblee Dunwoody Road, Suite 210, Atlanta, Georgia 30341.
Financial impact: It is anticipated that the cost for these services may exceed $100,000 within a fiscal year and will be allocated to various General Fund and E-SPLOST charge codes.
Purchasing Board Policy DJE III (C) (3) requires the Board of Education to approve the expenditure of any vendor that provides goods and/or services to the school system that may exceed $100,000 in purchases for the fiscal year. All single purchases over the $100,000 threshold will be presented to the Board for formal approval in accordance with Board policy.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1447
Mr. Hans Williams, Director of Planning & CIP Programming, Division of Operations, 678.676.1483
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
February 2, 2026
Sent Via Email: ddutro@tscx.org
Mr. Richard Dutro, President
Total Systems Commissioning, Inc.
2148 Hills Avenue NW, Suite I
Atlanta, GA 30318
Dear Mr. Dutro:
In accordance with the contract between Total Systems Commissioning, Inc. and the DeKalb County School
District, the DeKalb County School District is pleased to advise that it desires to extend RFP 24-752-037 Third Party
Commissioning Services for an additional year at the same terms, conditions and pricing as stated in your contract.
This extension is the second of four (4) one-year renewal options and is subject to DeKalb County Board of Education
approval. The extension will be effective February 25, 2026, through February 24, 2027, and is subject to DeKalb
County Board of Education approval.
Please submit the following signed acknowledgement and a current certificate of insurance via email to yolonda
love@dekalbschoolsga.org no later than Friday, February 6, 2026. Presentation of satisfactory Certificate of
Insurance in accordance with Exhibit E of the contract is required. A copy is attached for your review.
Please include RFP 24-752-037, Third Party Commissioning Services and verbiage naming the DeKalb County School
District and The DeKalb County Board of Education as an additional insured under the liability policies, in the
Additional Information section of the certificate of insurance.
On behalf of the DeKalb County School District, I want to take this opportunity to thank you for your service and for
your interest in doing business with us.
Sincerely,
Yolonda C. Love
Yolonda Love
Senior Procurement Manager
cc: Erik Hofstetter
Keith Ball
Sam A. Moss Service Center
1780 Montreal Road | Tucker, Georgia 30084
678.676.1320 | www.dekalbschoolsga.org
ACKNOWLEDGMENT
Total Systems Commissioning, Inc. hereby agrees to extend RFP 24-752-037, Third Party
Commissioning Services, at the same prices, terms and conditions until February 24, 2027.
_____________________________________________ 02/10/2026
____________________
Official Signature Date
Richard Dutro - President
_____________________________________________ 404-355-9403
_______________ ddutro@tscx.org
____________________
Name and Title (Typed or Printed) Phone Email Address
Sam A. Moss Service Center
1780 Montreal Road | Tucker, Georgia 30084
678.676.1320 | www.dekalbschoolsga.org