Agenda Item
c. ITB 25-599 Contract Renewal for Computer Devices, Accessories, and Associated Services
Summary: Presented by: Dr. Kermit Belcher, Chief Information Officer, Division of Information and Instructional Technology
Request: It is requested that the DeKalb County Board of Education approve the renewal and continued use of ITB 25-599: Computer Devices, Accessories, and Associated Services for the DeKalb County School District (DCSD) with CDW-G (student devices) and Virtucom, Inc. (staff devices).
This contract renewal does not authorize or obligate the expenditure of funds and is not associated with a single, defined project. Any future purchases under this ITB that exceed $100,000 will be brought forward for approval, in accordance with Board purchasing policy.
Why: This contract renewal is necessary to maintain an approved purchasing vehicle that allows the district to efficiently procure instructional and administrative technology equipment and related services as needs arise. Renewal of the ITB ensures continuity of service, competitive pricing, and operational flexibility without committing funds at this time.
Details: ITB 25-599 is a competitively solicited contract that enables DCSD to procure computers, peripherals, and associated services from qualified vendors. The scope includes, but is not limited to, Chromebooks, laptops, desktops, charging carts, imaging, engraving, asset tagging, warehousing, delivery, configuration, installation, and deployment support.
The solicitation resulted in nine bids, with seven deemed responsive. Following evaluation by the Division of Information and Instructional Technology, CDW-G was identified as the most responsive and responsible bidder for student devices, while Virtucom, Inc. was identified as the most responsive and responsible bidder for staff devices, based on pricing, service capabilities, and manufacturer offerings that best meet district needs.
CDW-G (Student Devices):
CDW-G will provide student Chromebooks and related instructional devices, including imaging, configuration, and asset tagging. Services also include warehousing, staging, delivery to district locations, and deployment support to ensure devices are prepared and ready for student use.
Virtucom, Inc. (Staff Devices):
Virtucom, Inc. will provide staff laptops and desktop computers, along with monitors and related peripherals. Services include device imaging, configuration, asset tagging, inventory documentation, delivery, and deployment support to ensure staff devices are properly prepared and operational.
Financial impact: No Financial Impact
Contact: Dr. Kermit Belcher, Chief Information Officer, Division of Information and Instructional Technology, 678.676.1274
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
January 9, 2026
VIA EMAIL bidscdwg.com@cdw.com dariber@cdw.com
CDW Government LLC
230N.Milwaukee Ave
Vernon Hills, IL 60061
ATTN: Justin Schwier
Reference: ITB 25-599 Computer Devices, Accessories, and Associated Services – Notice of Renewal
Dear Mr. Schwier:
The DeKalb County School District (“DCSD”) desires to renew the award of ITB 25-599 Computer Devices,
Accessories, and Associated Services, for one (1) year on the same terms, conditions, and pricing as set forth in the
Agreement between DCSD and CDW Government LLC. The purpose of this letter is to obtain CDW Government
LLC’s acceptance of DCSD’s offer to renew the Agreement.
The renewal is subject to the DeKalb County Board of Education’s (“Board”) approval and will be effective from
April 25, 2026, through April 24, 2027. Of course, we will notify you once the Board has approved the renewal.
DCSD appreciates CDW Government LLC’s consideration of this offer to renew the award of ITB 25-599.
If accepted, please submit a copy of your company’s proof of insurance reflecting the coverage(s) stated within the
original solicitation document, sign the acceptance below, and email both documents no later than Friday, January
16, 2026 to Latrice Brown at Latrice_Brown@dekalbschoolsga.org. Insurance policy or policies must be maintained
throughout the term of this agreement. A copy of the insurance requirements is included.
Best regards,
Carla L. Smith
Carla L. Smith
Executive Director
CLS/smg
Dr. Kermit Belcer
ACKNOWLEDGMENT
CDW Government LLC hereby accepts DeKalb County School District’s offer to renew the award of ITB 25-599
Computer Devices, Accessories, and Associated Services, as set forth in the Agreement until April 24, 2027. CDW
Government LLC understands that this acceptance is subject to the approval of the DeKalb County Board of
Education.
____________________________________________
02/10/2026
________________________
Authorized Signatory Date
Anup sreedharan
____________________________________________
Sr Manager
________________________
Name (Typed or Printed) Title of Authorized Signatory
AM
Robert R. Freeman Administrative Complex
1701 Mountain Industrial Blvd | Stone Mountain, GA 30083
678.676.0110 | www.dekalbschoolsga.org