Agenda Item
i. Reimbursement Funds Application ~ Closeout of Fiscal Year 2022 GaDOE Projects Capital Outlay Application ~ (Total $6,407,045)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education and the Superintendent approve execution of the “Certificate of the Board of Education” documents and authorize staff to submit to the Georgia Department of Education (“GaDOE”) all documents necessary to receive the State Capital Outlay Reimbursement amounts shown below totaling $6,407,045 for the following project(s):
Project Name
Project Number
Reimbursement
Dunwoody ES
22-644-003
$802,632
Chestnut ES
22-644-005
$631,360
Brockett ES
22-644-006
$598,123
Briar Vista ES
22-644-009
$547,307
Wynbrooke ES
22-644-010
$551,760
Livsey ES
22-644-012
$487,376
Hawthorne ES
22-644-013
$417,654
Woodridge ES
22-644-014
$867,774
Hambrick ES
22-644-016
$433,664
Laurel Ridge ES
22-644-020
$812,403
Ashford Park ES
22-644-025
$256,992
Why: Approval and execution of the Certificate of the Board of Education documents will allow for the DeKalb County School District (“DCSD”) to collect reimbursement funds for these capital improvement projects in the amount of $6,407,045 as permissible under the State Capital Outlay program.
Details: Projects applying for reimbursement in this Agenda Item request have been completed in accordance with all plans and specifications. To receive the full amount of the State Capital Outlay Reimbursement for these projects, the Certificates of the Board of Education documents must be certified by the DeKalb County Board of Education.
The GaDOE reimburses expenses incurred by the school district up to 90% of the total reimbursement amount if all required documents are submitted. GaDOE will release the final 10% of the reimbursement when the project reaches the 90% reimbursement threshold and official closeout.
Financial impact: The total State Capital Outlay reimbursement for these Projects in the amount of $6,407,045 shall be allocated to the Local Capital Project Fund.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1470
Mr. Hans Williams, Director of Planning & E-SPLOST Programming, Division of Operations, 678.676.1588
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
Chronology of the Agenda Item
Certificate of the Board of Education
Reimbursement Funds - Capital Outlay Application
Closeout of Fiscal Year 2022 GaDOE Projects
Purpose:
Reimbursement of State Capital Outlay funds and execution of Certificate(s)
of Board of Education for eligible projects in the Closeout of FY 2022 GaDOE
projects.
Background
On October 9, 2019, the Board of Education approved the Capital Outlay
Reimbursement Application for FY’22 totaling $8.6 million in projects,
including capital improvements at multiple facilities in the DeKalb County
School District. The eligible projects are listed below.
Eligible Projects:
Application for reimbursement of Capital Outlay Funds and execution of the
Certificate (s) of Board of Education eligible projects for the Closeout of FY
2022 GADOE projects:
• Dunwoody ES 22-644-003
• Chestnut ES 22-644-005
• Brockett ES 22-644-006
• Briar Vista ES 22-644-009
• Wynbrooke ES 22-644-010
• Livsey ES 22-644-012
• Hawthorne ES 22-644-013
• Woodridge ES 22-644-014
• Hambrick ES 22-644-016
• Laurel Ridge ES 22-644-020
• Ashford Park ES 22-644-025
The projects listed have been completed, and final payments have been
made to the respective architects and general contractors.
This board agenda item will allow DCSD to apply for the remaining
reimbursement funds available for this project, which totals $6,407.045.00