Agenda Item
i. Reimbursement Funds Application ~ Closeout of Fiscal Year 2022 GaDOE Projects Capital Outlay Application ~ (Total $6,407,045)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education and the Superintendent approve execution of the “Certificate of the Board of Education” documents and authorize staff to submit to the Georgia Department of Education (“GaDOE”) all documents necessary to receive the State Capital Outlay Reimbursement amounts shown below totaling $6,407,045 for the following project(s):
Project Name
Project Number
Reimbursement
Dunwoody ES
22-644-003
$802,632
Chestnut ES
22-644-005
$631,360
Brockett ES
22-644-006
$598,123
Briar Vista ES
22-644-009
$547,307
Wynbrooke ES
22-644-010
$551,760
Livsey ES
22-644-012
$487,376
Hawthorne ES
22-644-013
$417,654
Woodridge ES
22-644-014
$867,774
Hambrick ES
22-644-016
$433,664
Laurel Ridge ES
22-644-020
$812,403
Ashford Park ES
22-644-025
$256,992
Why: Approval and execution of the Certificate of the Board of Education documents will allow for the DeKalb County School District (“DCSD”) to collect reimbursement funds for these capital improvement projects in the amount of $6,407,045 as permissible under the State Capital Outlay program.
Details: Projects applying for reimbursement in this Agenda Item request have been completed in accordance with all plans and specifications. To receive the full amount of the State Capital Outlay Reimbursement for these projects, the Certificates of the Board of Education documents must be certified by the DeKalb County Board of Education.
The GaDOE reimburses expenses incurred by the school district up to 90% of the total reimbursement amount if all required documents are submitted. GaDOE will release the final 10% of the reimbursement when the project reaches the 90% reimbursement threshold and official closeout.
Financial impact: The total State Capital Outlay reimbursement for these Projects in the amount of $6,407,045 shall be allocated to the Local Capital Project Fund.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1470
Mr. Hans Williams, Director of Planning & E-SPLOST Programming, Division of Operations, 678.676.1588
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
Capital Outlay Project Email Cover Letter
Submit Completed Form to: facilities.reimbursements@doe.k12.ga.us
System: DeKalb County State Project Number: 22-644-003
Project Name: Dunwoody Elementary Facility
Section I Only Check Items Submitted in this transmission
✔ Architectural Contract
Letter from Legal Counsel, (SB Rule 160-5-4-05)
Mandatory Addendum
Architectural Certificate of Liability
Publisher Affidavit or Website Advertisement - And Proof of Georgia Procurement Registry Ad
Certified Tabulation of Bids or Evaluation Score Sheet
✔ Construction Contract (and GMP Amendment if applicable)
Performance Bond with Power of Attorney
Payment Bond with Power of Attorney
Contractor's Certificate of Liability
If Construction Manager/Design build method used also submit
CM Request for Proposal
Form Submitted by: Paul Sanon 01/16/2026
Name Date of Submittal
Contact Information: 678-536-9858 paul_sanon@dekalbschoolsga.org
Phone Number Email Address
Section II – Construction Pay Invoices with Schedule of Values
List each Construction Pay Application separately and amount requested for each app.
EX: Pay App #1 - $82,325.75
Pay App #2 - $1,278,798.32
Section III Architect Pay Invoices
List each Architect Pay Application separately and amount requested for each app.
EX: Pay App #1 - $25,125.32
Pay App #2 - $1,364.00
Section IV Change Orders
List each Change Order separately and amount of the change order
EX: Change Order #1 - $1,275.00
Change Order #2 – ($275.00)
Section V Final Submission - Place copy in folders and mail original
Certification of Board of Education Form
Architectural Certification Form
Asbestos Certification Form
DE0089 - Capital Outlay Cost Certification Form
***A new form should be submitted with each email submittal***