Agenda Item
i. Reimbursement Funds Application ~ Closeout of Fiscal Year 2022 GaDOE Projects Capital Outlay Application ~ (Total $6,407,045)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education and the Superintendent approve execution of the “Certificate of the Board of Education” documents and authorize staff to submit to the Georgia Department of Education (“GaDOE”) all documents necessary to receive the State Capital Outlay Reimbursement amounts shown below totaling $6,407,045 for the following project(s):
Project Name
Project Number
Reimbursement
Dunwoody ES
22-644-003
$802,632
Chestnut ES
22-644-005
$631,360
Brockett ES
22-644-006
$598,123
Briar Vista ES
22-644-009
$547,307
Wynbrooke ES
22-644-010
$551,760
Livsey ES
22-644-012
$487,376
Hawthorne ES
22-644-013
$417,654
Woodridge ES
22-644-014
$867,774
Hambrick ES
22-644-016
$433,664
Laurel Ridge ES
22-644-020
$812,403
Ashford Park ES
22-644-025
$256,992
Why: Approval and execution of the Certificate of the Board of Education documents will allow for the DeKalb County School District (“DCSD”) to collect reimbursement funds for these capital improvement projects in the amount of $6,407,045 as permissible under the State Capital Outlay program.
Details: Projects applying for reimbursement in this Agenda Item request have been completed in accordance with all plans and specifications. To receive the full amount of the State Capital Outlay Reimbursement for these projects, the Certificates of the Board of Education documents must be certified by the DeKalb County Board of Education.
The GaDOE reimburses expenses incurred by the school district up to 90% of the total reimbursement amount if all required documents are submitted. GaDOE will release the final 10% of the reimbursement when the project reaches the 90% reimbursement threshold and official closeout.
Financial impact: The total State Capital Outlay reimbursement for these Projects in the amount of $6,407,045 shall be allocated to the Local Capital Project Fund.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1470
Mr. Hans Williams, Director of Planning & E-SPLOST Programming, Division of Operations, 678.676.1588
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
CERTIFICATE OF THE BOARD OF EDUCATION
DeKalb
RESOLVED, that the _____________________________, at a duly held meeting adopted a
(Board of Education)
resolution that does hereby certify that all accounts for labor, materials, and services for the
Hambrick ES 22-644-016
construction of _________________________________, ____________________________,
(Facility Name) (State Project Numbers)
have been paid in full and that there are no claims of any nature outstanding, either liquidated
or disputed; and RESOLVED FURTHER, that the secretary is directed to furnish a certified
copy of this resolution to the Georgia Department of Education, Facilities Services Section.
Sworn to and subscribed
before me this _______________ ____________________________________
Board Chairperson
day of _____________________,
20______.
____________________________________
System Superintendent
___________________________________
Signature of Notary Public
Seal