Agenda Item
iii. E-SPLOST VI ~ Wynbrooke Elementary School Security Vestibule & Gym HVAC- General Contractor Services (Not to Exceed $608,500)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the Board of Education award the contract to Centennial Contractors Inc. for GC Services for the Capital Improvement Project #27736. Wynbrooke Elementary School Security Vestibules and HVAC System not to exceed $608,500.
Why: Approval of the award of the General Contractor Services contract for the capital improvement project 27736. The Wynbrooke ES Security Vestibules and HVAC System project, in accordance with the DeKalb County School District’s (“DCSD”) voter-approved E-SPLOST VI program, will provide a safe and healthy learning environment for students and staff.
Details: After DeKalb voters approved the 2022-2027 ESPLOST VI referendum on December 22, 2021, the Board approved an initial list of projects for E-SPLOST VI on February 1, 2023. This list included the Wynbrooke ES security vestibule and Gymnasium HVAC system.
The RFP was issued on August 7, 2025, and notification of the upcoming solicitation was sent via email to 208 vendors from the DCSD vendor list and 478 vendors through the State of GA Procurement Registry. The solicitation was advertised in the Champion and posted on the DCSD website. Nine (9) representatives attended the mandatory pre-proposal meeting on August 5, 2025, representing five (5) general contractors.
On October 9, 2025, four (4) proposals were received and three (3) proposals were deemed responsive and evaluated by a selection committee. This recommendation is based on the review and evaluation of the responsive submittals received.
Financial impact: The total contract, not to exceed $608,500 will be allocated from the construction cost code SP6CIP.27736.GENCONTR.0102 under the voter-approved E-SPLOST VI program.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678-676-1470
Mr. Hans Williams, Director of Planning & E-SPLOST Programming, Division of Operations, 678-676-1588
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
October 29, 2025
RE: Sourcing Efforts Letter – RFP 25-752-009 Wynbrooke ES Security Vestibule & Gymnasium HVAC
Greetings,
Because the procurement process is constantly evolving and improving, the Purchasing Department
has developed a new customer service feature. The Purchasing Department is now providing a
summary of sourcing efforts to the internal client for RFP 25-752-009 Wynbrooke ES Security Vestibule &
Gymnasium HVAC Systems
The Purchasing Department’s efforts include:
1) RFP 25-752-009 was posted to IonWave on July 24, 2025.
2) RFP 25-752-009 was advertised in the Champion Newspaper on 7/24/25, 8/7/25, 8/14/25, and
8/21/25.
3) Electronic notification sent to 208 vendors from the DCSD Vendor Bid List.
4) Electronic notification sent to 478 vendors through the State of GA Procurement Registry.
5) Electronic notification sent to 365 vendors through IONWAVE.
If you are aware of any additional sourcing engines, please let us know so we may include those in our
process.
Four (4) Proposals were reviewed and three (3) deemed responsive to the requirements of the
solicitation.
Please feel free to reach out to me at 678 676-0120 with any questions or concerns.
Regards,
Carla L. Smith
Carla L. Smith
Executive Director, Vendor Services
CLS\lw
c: Mr. Erick Hofstetter, Operations
Mr. Keith Ball, Operations
Robert R. Freeman Administrative Complex
1701 Mountain Industrial Blvd | Stone Mountain, GA 30083
678.676.0110 | www.dekalbschoolsga.org