Agenda Item
3. Service Agreements ~ Independent Contractor Agreements (ICAs) ~ Various Services ~ CS Truck & Trailer Repair Services, Inc., ProLogic ITS, LLC, Center for Testing and Engineering, W. W. Williams Company, LLC (Collectively Not to Exceed $290,000) ~ Updated 12.1.2025
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education (“the Board”) approve the following Independent Contractor Agreements (ICAs) with a total contract value amount not-to-exceed $290,000.
· CS Truck & Trailer Repair Services, Inc ($60,000)
· ProLogic ITS, LLC ($70,000)
· Center for Testing and Engineering ($80,000)
· W. W. Williams Company, LLC ($80,000)
Why: This request is to approve the above-listed ICAs to perform various services to support the Fleet Maintenance Department through June 2026.
Details: The request is to approve the above-listed vendor services for professional bus repair services, fleet tablet repair and maintenance, truck service and refueling facilities maintenance. Specifics regarding the services are listed and the scope of work for each vendor.
On October 18, 2021, the Board of Education approved the revision of Board Policy DJE (IV) A.2 - Independent Contractor Agreements, to require Board approval for any Independent Contractor Agreements with a total cost of $50,000.00 or more.
Additionally, per Board Policy -Purchasing DJE III(C)(2) - Competitive Selection of Vendors for Non-Capital Projects - Purchases or contracts totaling $5,000+ shall require at least 2 written quotes and selected based on objective criteria (performance and execution).
Financial impact: The budget for services is allocated from cost code (100.2700.543000.00011.7190.000.8013.040.0000) under the Division of Operations General Fund Budget not to exceed $290,000.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1483
Mr. Raymond Stanley, Executive Director of Fleet Services, Division of Operations, 678-676-1387
Effective: Upon Board Approval
Status: Approved by Office of Legal Affairs