Agenda Item
3. Service Agreements ~ Independent Contractor Agreements (ICAs) ~ Various Services ~ CS Truck & Trailer Repair Services, Inc., ProLogic ITS, LLC, Center for Testing and Engineering, W. W. Williams Company, LLC (Collectively Not to Exceed $290,000) ~ Updated 12.1.2025
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education (“the Board”) approve the following Independent Contractor Agreements (ICAs) with a total contract value amount not-to-exceed $290,000.
· CS Truck & Trailer Repair Services, Inc ($60,000)
· ProLogic ITS, LLC ($70,000)
· Center for Testing and Engineering ($80,000)
· W. W. Williams Company, LLC ($80,000)
Why: This request is to approve the above-listed ICAs to perform various services to support the Fleet Maintenance Department through June 2026.
Details: The request is to approve the above-listed vendor services for professional bus repair services, fleet tablet repair and maintenance, truck service and refueling facilities maintenance. Specifics regarding the services are listed and the scope of work for each vendor.
On October 18, 2021, the Board of Education approved the revision of Board Policy DJE (IV) A.2 - Independent Contractor Agreements, to require Board approval for any Independent Contractor Agreements with a total cost of $50,000.00 or more.
Additionally, per Board Policy -Purchasing DJE III(C)(2) - Competitive Selection of Vendors for Non-Capital Projects - Purchases or contracts totaling $5,000+ shall require at least 2 written quotes and selected based on objective criteria (performance and execution).
Financial impact: The budget for services is allocated from cost code (100.2700.543000.00011.7190.000.8013.040.0000) under the Division of Operations General Fund Budget not to exceed $290,000.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1483
Mr. Raymond Stanley, Executive Director of Fleet Services, Division of Operations, 678-676-1387
Effective: Upon Board Approval
Status: Approved by Office of Legal Affairs
We have prepared a quote for you
Dekalb County School District-GA-No Hardware-1
Quote # 014071
Version 1
Quote Prepared for:
Dekalb County School District-GA
Chardra Carter
chardra_gordon@dekalbschoolsga.org
Prepared by:
ProLogic ITS LLC
Fred Bridges
(470)-316-4607
Fred.Bridges@ProLogicITS.com
Quote #014071 v1
Products
Manufacturer Description Price Qty Ext. Price
Part Number
PROLOGICSVCS Back to Deport Break Fix Support $70,000.00 1 $70,000.00
Includes 544 repairs over the course of 12 Months
Includes 1 Pickup and Drop Off once per month
Each repair over 544 will be charged at $120.00 per
unit
Unused benefits do not roll over to the next year
Subtotal: $70,000.00
Fred.Bridges@ProLogicITS.com Page: 2 of 3
Quote #014071 v1
Dekalb County School District-GA-No Hardware-1
Prepared for: Bill To: Ship To: Quote Information:
Dekalb County School District-GA Dekalb County School District-GA Dekalb County School District-GA Quote #: 014071
1701 Mountain Industrial Chardra Carter Chardra Carter Version: 1
Boulevard 1701 Mountain Industrial 1701 Mountain Industrial Delivery Date: 10/27/2025
Stone Mountain, Georgia 30083 Boulevard Boulevard Expiration Date: 11/24/2025
Chardra Carter Stone Mountain, Georgia 30083 Stone Mountain, Georgia 30083
(470) 301-9701
chardra_gordon@dekalbschoolsg
a.org
Quote Summary
Description Amount
Products $70,000.00
Total: $70,000.00
Payment Terms: Net 30 Days. After 30 days, unpaid balances are subject to a 1.5% handling fee per month (18% annual). A PO is required for
orders exceeding $10,000. Credit card payments over $5,000 are subject to a 2.9% fee. Warranty covers manufacturer defects only, excluding
battery defects, unless explicitly stated herein. Dual-signed Scope of Work will be required prior to placing initial order.
Prices and tax rates are valid in the U.S only and are subject to change. Taxes represented in quotes are estimates and may vary from taxes
reflected on invoice (based on physical ship-to address).
Sales/Use tax is a destination charge (i.e., based on physical ship-to address on purchase order). Please indicate your taxability status on your
PO. If you aretax exempt, please include proper documentation. If you are not tax exempt, please calculate and include all applicable tax on
your PO. Hardware cancelations may be subject to up to a 50% restocking fee.
See Terms and Conditions at www.prologicits.com/terms-conditions/
Quotes are valid for 30 days only and are subject to change without notice due to the imposition of new trade tariffs
Dekalb County School District-GA
Signature:
Name:
Title:
Date:
Fred.Bridges@ProLogicITS.com Page: 3 of 3