Agenda Item
2. Contract ~ Cooperative Agreement ~ The Interlocal Purchasing System (TIPS) RFP#240501 ~ General Contractor Services ~ DH Pace Company, Inc ~ Maintenance, Repair and Operations of Facilities and Grounds ~ Supplies, Equipment, Tool Rental, Sales and Services (Not to Exceed $2,000,000)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education (“the Board) approve DeKalb County School District (“DCSD”) use of the Interlocal Purchasing System (TIPS) RFP #240501- Cooperative Agreement (Maintenance, Repair, and Operations - “MRO”) between DeKalb County School District (“DCSD”) and DH Pace Company, Inc., as provider of General Contractor Services including installation of Locks, Keys and Garage Roll-up doors, related equipment, materials, and supplies and supplemental services districtwide for a not to exceed amount of $2,000,000.
Why: Approval of the use of the (TIPS) RFP #240501 - Cooperative Agreement with DH Pace Company, Inc., will provide General Contractor Services, including installation of Locks, Keys, and Garage Roll-up doors, related equipment, materials, supplies, and supplemental services districtwide through RFP #240501.
By utilizing this agreement, DCSD will have access to the fixed pricing that has been competitively solicited and awarded and leverage the buying power of Cooperative Agreements, resulting in increased economies of scale and efficiencies regarding reduced installation costs and administrative oversight.
Details: The Division of Operations is requesting approval of the use of the (TIPS) RFP #240501 Cooperative Agreement with DH Pace Company, Inc., to perform Maintenance, Repair, and Operations - “MRO” - general contractor services including installation of Locks, Keys and Garage Roll-up doors, related equipment, materials, and supplies and supplemental services districtwide, on an as-needed basis.
The TIPS cooperative agreement with DH Pace Company, Inc. is for a term of five (5) years with one (1) optional one (1) year renewal, with the renewal offered at the sole discretion of TIPS.
This recommendation to utilize DH Pace Company, Inc. (supplier) is based on the review and evaluation of the price quote provided by The Interlocal Purchasing System (TIPS). TIPS issued a public solicitation for Maintenance, Repair, and Operations of Facilities and Grounds, from which a Supplier was awarded a contract.
Financial impact: The total contract amount for Locks, Keys, and Garage Roll-up doors, including installation, related equipment, materials, supplies, and supplemental services, is a not-to-exceed amount of $2,000,000.
The financial impact of the contract amount will be allocated from the general fund.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1470
Mr. Bobby Montcrief, Director of Facilities and Maintenance, Division of Operations, 678.676.1483
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
CHRONOLOGY OF THE AGENDA ITEM
Contract – Cooperative Agreement
The Interlocal Purchasing System (TIPS) RFP # 240501
D.H. Pace Company, Inc.
Scope:
Contract Award – Cooperative Agreement -with D.H. Pace Company, Inc.
– Maintenance, Repair, and Operations (MRO) of Facilities and Grounds
Supplies, Equipment, Tool Rental, Sales, and Services
Additional information regarding the scope of these services can be found in the
following document:
• TIPS RFP #240501
Contract Term:
The TIPS Cooperative Contract #240501 is a five (5) year contract with one (1)
optional one (1) year renewal, with the renewal offer at the sole discretion of TIPS.
D.H. Pace Company, Inc was awarded Contract No. #240501, effective July 31,
2024, through July 31, 2029, with the option to extend for one (1), one (1) year
renewal through July 31, 2030, at TIPS consideration.
Solicitation Process:
On May 2, 2024, TIPS issued RFP# 240501, a public solicitation for Maintenance,
Repair, and Operations (MRO) of Facilities and Grounds Supplies,
Equipment, Tool Rental, Sales, and Services. On July 24, 2024, Award
notifications were distributed by The Interlocal Purchasing System (TIPS) .
D.H. Pace Company, Inc. is one of multiple vendors awarded contract #240501
based on their proposal’s response to the RFP.
Award Process:
D.H. Pace Company, Inc., was selected to utilize the TIPS Cooperative contract
for MRO of Facilities and Grounds Operations by DeKalb County School District.
Use of the cooperative agreement through TIPS, is pursuant to Board Policy DJE
D3(d) Exception Competitive Selection, found here:
https://simbli.eboardsolutions.com/Policy/ViewPolicy.aspx?S=4054&revid=IsVaB6Z
2x9NPZkwqJm84zQ==&ptid=amIgTZiB9plushNjl6WXhfiOQ==&secid=&PG=6&IRP=
0&isPndg=false
Recommendations for award were made to the Region 8 ESC Board of
Directors, who ratified or rejected proposals at their regular monthly meeting.
Awarded contracts are available for use by any TIPS Member public entity
nationwide, subject to their local procurement policies.
The total estimated contract value for all awarded vendors under this
solicitation was $23,081,656.00 for the life of the contract.
Implementation:
The DeKalb County School District (DCSD) intends to utilize the TIPS
Contract #240501 to access competitively procured Maintenance, Repair, and
Operations services, ensuring compliance with procurement laws and cost efficiency
through cooperative purchasing. This cooperative agreement supports ongoing
facility maintenance, repair, and operational readiness throughout the district while
leveraging publicly bid and legally compliant procurement processes managed by
Region 8 ESC.