Agenda Item
i. Service Agreements ~ Independent Contractor Agreements (ICAs) ~ Various Services ~ CS Truck & Trailer Repair Services, Inc., ProLogic ITS, LLC, Center for Testing and Engineering, W. W. Williams Company, LLC (Collectively Not to Exceed $290,000) ~ Updated 12.1.2025
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education (“the Board”) approve the following Independent Contractor Agreements (ICAs) with a total contract value amount not-to-exceed $290,000.
· CS Truck & Trailer Repair Services, Inc ($60,000)
· ProLogic ITS, LLC ($70,000)
· Center for Testing and Engineering ($80,000)
· W. W. Williams Company, LLC ($80,000)
Why: This request is to approve the above-listed ICAs to perform various services to support the Fleet Maintenance Department through June 2026.
Details: The request is to approve the above-listed vendor services for professional bus repair services, fleet tablet repair and maintenance, truck service and refueling facilities maintenance. Specifics regarding the services are listed and the scope of work for each vendor.
On October 18, 2021, the Board of Education approved the revision of Board Policy DJE (IV) A.2 - Independent Contractor Agreements, to require Board approval for any Independent Contractor Agreements with a total cost of $50,000.00 or more.
Additionally, per Board Policy -Purchasing DJE III(C)(2) - Competitive Selection of Vendors for Non-Capital Projects - Purchases or contracts totaling $5,000+ shall require at least 2 written quotes and selected based on objective criteria (performance and execution).
Financial impact: The budget for services is allocated from cost code (100.2700.543000.00011.7190.000.8013.040.0000) under the Division of Operations General Fund Budget not to exceed $290,000.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1483
Mr. Raymond Stanley, Executive Director of Fleet Services, Division of Operations, 678-676-1387
Effective: Upon Board Approval
Status: Approved by Office of Legal Affairs
To: Dekalb county School system 10/25/2024
Attn: Mrs. Crystal Holley
Dekalb County school system fueling facilities
Tel. 678 676 1440/ E mail: crystal_holley@dekalbschoolsga.org
Thank you for allowing CTE to serve you for all your needs for your fueling facilities
and here is our quotation:
Work Scope:
A. Testing and Inspection for UST and AST
1- Tank tightness test
2- Line tightness test
3- Leak detector test
4- EVR test
5- Tank monitor test
6- Probe test
7- Sensor test
8- Annual walk-through test
9- Spill bucket test
10- Sump and UDC test
11- Overfill test
12- Cathodic protection test
13- Monthly walk through test
B. Repair and Maintenance
1- Dispenser repair
2- Fuel pump repair
3- STP repair and replace
4- Pipe line repair
5- UST and AST repair
6- Fuel management system repair
7- Tank monitor repair
8- UDC and Sump repair
9- Repair leak detection system
10- Electrical system for fueling facility
C. Installing and construction
1- Ground up fueling facility
2- Install and upgrade UST and AST tanks
3- Install and upgrade fuel pipe lines
4- Install fuel pump
5- Install fuel dispensers
6- Install and upgrade fuel management system, fuel Master
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7- Install and upgrade leak detection system
8- Install and upgrade tank monitor
9- Install and upgrade probe and sensors
10- Install and repair cathodic protection
11- Install and upgrade electrical fuel system
12- Insall and upgrade EV charger system
D. Fuel Treatment
1- Phase separation gas treatment
2- Water removes from tanks
3- Diesel flashpoint treatment
4- Fuel polishing
5- Bacteria, mold, yeast treatment
6- Tank cleaning
E. Training and Education
1- Class A training
2- Class B training
3- Class C training
F. Compliance Service
1- State regulation compliance
2- Federal regulation compliance
Warrantee
All work done by use have one year warranty
Parts will have one year warranty by manufacturer
Terms and condition:
1- By PO issued by diversified or GA power
2- Payment due on 30 nets term
For any further question or information please contact Asad at 678-637-6333
Sincerely,
CTE
99 Bledsoe Rd.
Newnan, GA 30265
Asad ( Aj) Altabchi
Asad Altabchi
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