Agenda Item
i. Service Agreements ~ Independent Contractor Agreements (ICAs) ~ Various Services ~ CS Truck & Trailer Repair Services, Inc., ProLogic ITS, LLC, Center for Testing and Engineering, W. W. Williams Company, LLC (Collectively Not to Exceed $290,000) ~ Updated 12.1.2025
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education (“the Board”) approve the following Independent Contractor Agreements (ICAs) with a total contract value amount not-to-exceed $290,000.
· CS Truck & Trailer Repair Services, Inc ($60,000)
· ProLogic ITS, LLC ($70,000)
· Center for Testing and Engineering ($80,000)
· W. W. Williams Company, LLC ($80,000)
Why: This request is to approve the above-listed ICAs to perform various services to support the Fleet Maintenance Department through June 2026.
Details: The request is to approve the above-listed vendor services for professional bus repair services, fleet tablet repair and maintenance, truck service and refueling facilities maintenance. Specifics regarding the services are listed and the scope of work for each vendor.
On October 18, 2021, the Board of Education approved the revision of Board Policy DJE (IV) A.2 - Independent Contractor Agreements, to require Board approval for any Independent Contractor Agreements with a total cost of $50,000.00 or more.
Additionally, per Board Policy -Purchasing DJE III(C)(2) - Competitive Selection of Vendors for Non-Capital Projects - Purchases or contracts totaling $5,000+ shall require at least 2 written quotes and selected based on objective criteria (performance and execution).
Financial impact: The budget for services is allocated from cost code (100.2700.543000.00011.7190.000.8013.040.0000) under the Division of Operations General Fund Budget not to exceed $290,000.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1483
Mr. Raymond Stanley, Executive Director of Fleet Services, Division of Operations, 678-676-1387
Effective: Upon Board Approval
Status: Approved by Office of Legal Affairs
106 Northpoint Parkway
Building 2, Suite 350
Acworth, GA 30102
O: (866) 923-0513
C: (470) 316-4607
E: Fred.Bridges@ProLogicITS.com
www.ProLogicITS.com
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Scope of work
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Scope of Work – Fleet Tablet Repair & Maintenance Services
Overview:
ProLogic ITS will provide comprehensive repair and maintenance services for bus driver tablets
used throughout the D762010ekalb County School District Fleet/Transportation Department. This
service plan ensures uninterrupted access to routing, communication, and compliance systems,
supporting safe and efficient daily operations.
Service Inclusions:
• Coverage for up to 40 tablet repairs within a 12-month period.
• One scheduled pickup and drop-off per month for collection and return of devices.
• Repairs include diagnostics, parts replacement (as applicable), and full functionality testing
prior to return.
• Additional repairs beyond the included 40 units will be billed at $120.00 per tablet.
• Unused repair credits do not roll over into the following contract year.
• All work will be coordinated with the Fleet/Maintenance Coordinator to align with
operational schedules and minimize downtime for drivers.
Service Period:
• 12 Months from the effective start date of contract activation.