Agenda Item
iii. Contract ~ Cooperative Agreement ~ The Interlocal Purchasing System (TIPS) RFP#25090101~ General Contractor Services ~ Digital Scoreboard, LLC ~ LED Scoreboards with Installation, Related Equipment, Materials, Supplies, and Supplement Services (Not to exceed $4,000,000)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education (“the Board") approve DeKalb County School District (“DCSD”) use of the Interlocal Purchasing System (TIPS) RFP #25090101 Cooperative Agreement between DeKalb County School District (“DCSD”) and Digital Scoreboard, LLC as provider of LED scoreboards with installation, related equipment, materials, supplies and services district-wide for an amount not to exceed $4,000,000.
Why: Approval of the use of the (TIPS) RFP #25090101 Cooperative Agreement with Digital Scoreboard, LLC, will provide purchase of LED scoreboards with installation, related equipment, materials, supplies and services.
By utilizing this agreement, DCSD will have access to the fixed pricing that has been competitively solicited and awarded and leverage the buying power of Cooperative Agreements, resulting in increased economies of scale and efficiencies regarding reduced installation cost and administrative oversight.
Details: The Division of Operations is requesting approval of the use of the (TIPS) RFP #25090101 Cooperative Agreement with Digital Scoreboard, LLC, to perform the installation and service of LED scoreboards, audio equipment, equipment repairs and replacement services on an as-needed basis.
The TIPS cooperative agreement with Digital Scoreboard, LLC is for three (3) years with one (1) optional one (1) year renewal, with the renewal offer at the sole discretion of TIPS.
This recommendation to utilize Digital Scoreboard, LLC (supplier) is based on the review and evaluation of the price quote provided by The Interlocal Purchasing System (TIPS). TIPS issued a public solicitation for LED scoreboards and services from which Supplier was awarded a contract.
Digital Scoreboards LLC will install LED scoreboards at each of the five DeKalb County School District (DCSD) athletic stadiums. Those stadiums are listed as follows.
James R. Hallford Memorial Stadium
William “Buck” Godfrey Stadium
Napolean E. Cobb (Avondale) Stadium
Adams Stadium
North DeKalb Stadium
Additionally, the proposal includes the installation of two LED scoreboards in the gymnasiums at each high school with athletic programs. The gymnasium LED scoreboards will support all indoor athletics, including basketball, volleyball, wresting, gymnastics, cheer and dance competitions.
Installation services will be provided by:
Digital Scoreboard, LLC, located at 333 S. Tamiami Trail, Venice, FL 34285
Financial impact: The total contract amount for the LED scoreboards, audio equipment, equipment repairs, and replacement services is a not to exceed amount of $4,000,000.
The financial impact of the contract amount will be allocated form general fund source:
100.2600.573000.00011.7520.9990.8013.040.0000- Purchase of equipment other than buses and computers.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1447
Mr. Keith Ball, Executive Director of Facilities, Division of Operations, 678.676.1478
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
CHRONOLOGY OF THE AGENDA ITEM
Contract – Cooperative Agreement
The Interlocal Purchasing System (TIPS) RFP # 220901
Digital Scoreboards LLC -
Scope: Contract Award – Cooperative Agreement -with Digital Scoreboard, LLC
– LED Scoreboards with Installation, Related Equipment, Materials,
Supplies, and Supplement Services.
Additional information regarding the scope of these services can be found in the
following document:
• TIPS RFP #220901
Contract Term:
The TIPS Cooperative Contract #220901 is a three (3) year contract with one (1)
optional one (1) year renewal, with the renewal offer at the sole discretion of TIPS.
Digital Scoreboard, LLC was awarded Contract No. #220901, effective
November 30, 2022, through November 30, 2025, with the option to extend for one
(1), one (1) year renewal through November 30, 2026, at TIPS consideration.
Solicitation Process:
On September 1, 2022, TIPS issued RFP# 220901, a public solicitation for
LED Scoreboards with Installation, Related Equipment, Materials, Supplies,
and Supplement Services. Digital Scoreboard, LLC is one of multiple
vendors awarded contract #220901 based on their proposal’s response to
the RFP.
Award Process:
Digital Scoreboard, LLC was selected to utilize the TIPS Cooperative contract
to complete immediate installation of the LED scoreboards.
Use of the cooperative agreement through TIPS, is pursuant to Board Policy DJE
D3(d) Exception Competitive Selection, found here:
https://simbli.eboardsolutions.com/Policy/ViewPolicy.aspx?S=4054&revid=IsVaB6Z
2x9NPZkwqJm84zQ==&ptid=amIgTZiB9plushNjl6WXhfiOQ==&secid=&PG=6&IRP=
0&isPndg=false