Agenda Item
i. Contract Renewal and Ratification ~ RFQu 24-752-023 ~ Professional Geotechnical, Environmental and Construction Material Testing Services ~ ECS Southeast, LLC, Goodwyn Mills and Cawood LLC, Matrix Engineering Group, Inc., Nova Engineering & Environmental, LLC, Oasis Consulting Services, United Consulting ~ Contract Renewal #1 of 4 (Not to exceed $5,000,000) Updated 11.5.2025
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education (“the Board”) approve the renewal and ratification of RFQu No. 24-752-023 for Professional Geotechnical, Environmental, and Construction Material Services in the not-to-exceed amount of $5,000,000. This is the first of four (#1 of 4) contract renewals with ratification as follows:
ECS Southeast, LLC - Ratification required from October 8, 2025
Goodwyn Mills Cawood, LLC - Ratification required from October 8, 2025
Matrix Engineering Group, Inc. - Ratification required from September 30, 2025
Nova Engineering - Ratification required from August 30, 2025
Oasis Consulting Services - Ratification required from October 8, 2025
United Consulting - Ratification required from October 8, 2025
Why: This request is a contract renewal for the above firms to provide Professional Geotechnical, Environmental, and Construction Material Services throughout DeKalb County School District (“DCSD”) on an as-needed basis for various remodeling, renovations, life safety, maintenance and repair projects, for both SPLOST and Non-SPLOST projects.
This is the first of four (#1 of 4) one (1) year renewal options.
Details: On August 12, 2024, the Board approved the award of contract RFQu No. 24-752-023 for Professional Geotechnical, Environmental, and Construction Material Services on an as needed basis, districtwide.
Specific details related to the scope of work for Professional Geotechnical, Environmental, and Construction Material Services can be found on the District’s solicitation website at http://www.dekalbschoolsga.ionwave.net
Financial impact: The total contract amount for these services in an amount not to exceed $5,000,000, will be allocated from the various General Fund Budget and E-SPLOST charge codes.
Board Policy DJE requires the Board of Education to approve the expenditure of any vendor that provides goods and/or services to the school system that may exceed $100,000 in purchases for the fiscal year. All single projects over the $100,000 threshold will be presented to the Board for formal approval in accordance with Board policy.
The ratification amount of $55,135 is funded from E-SPLOST VI.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1332
Mr. Hans Williams, Director of Planning & CIP Programming, Division of Operations, 678.676.1483
Effective: Upon Board Approval
Status: Approved by Office of Legal Affairs
CHRONOLOGY OF THE AGENDA ITEM
RFQu 24-752-023
Professional Geotechnical, Environmental, and Construction Testing
Services -
Contract Renewal -#1 of 4
Scope:
Approval of contract renewal and ratification for RFQu 24-752-023 to provide
Professional Geotechnical, Environmental, and Construction Materials
testing services throughout the district on an as needed basis.as specified in the
bid documents.
Contract/ Renewal Terms
The DeKalb County Board of Education (“the Board”) approved the award for an
initial one (1) year term for a Not to Exceed amount of $10,00,000 with four (4),
one (1) year options to renew subject to Board approval on a year-to-year basis.
o This current agenda item seeks the Board of Education approval
for the first of four (#1 of 4) one (1) year award renewal options.
o Ratification is required for all renewal terms
Renewals Terms are as follows:
• ECS Southeast, LLC - October 8, 2025 -October 7, 2026
• Goodwyn Mills Cawood, LLC - October 8, 2025 - October 7, 2026
• Matrix Engineering Group, Inc. - September 30, 2025 - September 29,
2026
• Nova Engineering - August 30, 2025 - August 29, 2026
• Oasis Consulting Services - October 8, 2025 - October 7, 2026
• United Consulting - October 8, 2025 - October 7, 2026
Solicitation Process
A formal Request for Qualifications (RFQu) was issued April 25, 2024, for
Professional Geotechnical, Environmental, and Construction Materials
Testing Services. On May 30, 2024, proposals were received from seven (7) firms.
All the proposals were responsive and evaluated by a selection committee. All seven
(7) of the firms were recommended for the award of this contract.
On August 12, 2024, The DeKalb County Board of Education approved the award of
RFQu 24-752-023 for Professional Geotechnical, Environmental, and
Construction Materials Testing Services to all seven (7) firms.
Award Process
It is requested that the DeKalb County Board of Education extend the contract and
approve the first of four (#1 of 4) contract renewals for RFQu 24-752-023 for
Professional Geotechnical, Environmental, and Construction Materials
Testing Services in the not-to-exceed amount of $5,000,000 to:
• ECS Southeast, LLC
• Goodwyn Mills and Cawood LLC
• Matrix Engineering Group, Inc.
• Nova Engineering & Environmental, LLC
• Oasis Consulting Services
• S&ME, Inc.
• United Consulting