DeKalb County School District RFQu No. 24-752-023
Professional Geotechnical, Environmental and Construction Material Testing Services Project No. N/A
April 25, 2024 Page 1 of 19
DeKalb County Board of Education
Operations Division
Sam A. Moss Service Center
1780 Montreal Road
Tucker, GA 30084-6705
REQUEST FOR QUALIFICATIONS (RFQu) No. 24-752-023
for
Project: PROFESSIONAL GEOTECHNICAL, ENVIRONMENTAL AND CONSTRUCTION
MATERIAL TESTING SERVICES
DCSD Project Nos.: N/A
Owner: DeKalb County Board of Education (the “Board”)
Solicitation Timeline Summary
EVENT DATE(S) TIME LOCATION
Solicitation Opens April 25, 2024 https://dekalbschoolsga.ionwave.net
Mandatory Virtual Pre-
Submittal Conference May 7, 2024 10:00 AM VIA TEAMS
Site Visit Not Applicable
Final Questions Due May 15, 2024 2:00 PM dcsd-op-bidquestion@dekalbschoolsga.org
Final Addendum May 22, 2024 2:00 PM https://dekalbschoolsga.ionwave.net
Statement of Qualifications
May 30, 2024 2:00 PM https://dekalbschoolsga.ionwave.net
Due Date & Time
Public Acknowledgement June 3, 2024 5:00 PM https://dekalbschoolsga.ionwave.net
Selection Committee
June 4 – 7, 2024
Evaluation
Shortlist Finalist Notified
Not Applicable
(If Interviews are Conducted)
Interviews Conducted
Not Applicable
(If Requested)
Anticipated Board Review and
August 12, 2024
Approval
Anticipated Notice of Award August 19, 2024
Anticipated Notice to Proceed September 1, 2024
DeKalb County School District RFQu No. 24-752-023
Professional Geotechnical, Environmental and Construction Material Testing Services Project No. N/A
April 25, 2024 Page 2 of 19
Request for Qualifications
PROFESSIONAL GEOTECHNICAL, ENVIRONMENTAL AND CONSTRUCTION MATERIAL
TESTING SERVICES
Qualifications will be received electronically on the DeKalb County School District website at
https://dekalbschoolsga.ionwave.net for PROFESSIONAL GEOTECHNICAL, EVIRONMENTAL AND
CONSTRUCTIN MATERIAL TESTING SERVICES until 2:00 p.m. EST, Thursday, May 30, 2024.
Qualifications received after the specified time will not be considered. All potential respondents must register
as a vendor at http://dekalbschoolsga.ionwave.net. NOTE: A virtual mandatory pre-submittal conference will
be held on Tuesday, May 7, 2024, 10:00 a.m., EST, via Microsoft Teams. Attendees must provide the following
information by 5:00 p.m., EST on Monday, May 6, 2024
1. Individual Name and Title
2. Company Name
3. Telephone Number
4. Email Address
This information must be sent to dcsd-op-solicitation@dekalbschoolsga.org. A meeting link will be sent to all
registered attendees no later than 9:30 a.m., EST on Tuesday, May 7, 2024.
This document shall serve to provide interested parties with specific information as to the Procedures for
Selection of Professional Geotechnical, Environmental and Construction Material Testing Services for the
DeKalb County School District.
DeKalb County School District RFQu No. 24-752-023
Professional Geotechnical, Environmental and Construction Material Testing Services Project No. N/A
April 25, 2024 Page 3 of 19
Table of Contents
Section Description PAGE
Request for Qualifications:
1.0 Project Description............................................................................................... 4
2.0 General Scope of Work ....................................................................................... 4
3.0 Requirements ...................................................................................................... 5
4.0 Statement of Qualifications .................................................................................. 5-7
5.0 Initial Screening Criteria ....................................................................................... 8-11
6.0 Interview and Presentation .................................................................................. 11-13
7.0 Selection Process ................................................................................................ 13-14
8.0 Schedule.............................................................................................................. 14
9.0 General Instructions............................................................................................. 14-15
10.0 Terms and Conditions .......................................................................................... 15-17
11.0 Protest Process ................................................................................................... 17-18
RFQu Advertisement ........................................................................................... 19
Exhibit A
Attachments (separate file from RFQu)
Attachment A Geotechnical, Environment and Construction Material Testing Services Checklist and
Certification
Attachment B1 Corporate Certificate
Attachment B2 Partnership Certificate
Attachment B3 Entity Certificate
Attachment C Geotechnical, Environmental and Construction Material Testing Professional Rate
Schedule Form
Attachment D Offeror’s and Individuals’ Affidavit of Noncollusion
Attachment E Conflict of Interest Disclosure Affidavit
Attachment F Consent to Release Information
Attachment G Immigration and Security Certification
Attachment H No Submittal Response
Appendices (separate file from RFQu)
Appendix A Not Applicable
Appendix B Design Review-Minimum Submittal Requirements (SCL>$5M)
Appendix C1 DCSD Elementary School Educational Specifications
Appendix C2 DCSD Middle School Educational Specifications
Appendix C3 DCSD High School Educational Specifications
Appendix D DCSD 2020 Vision – Educational Specifications and Geotechnical, Environmental and
Construction Material Testing Guidelines
Appendix E DCSD 2023-2024 and 2024-2025 School Calendar
Appendix F Continuing Contract for Geotechnical, Environmental and Construction Material Testing
Services
DeKalb County School District RFQu No. 24-752-023
Professional Geotechnical, Environmental and Construction Material Testing Services Project No. N/A
April 25, 2024 Page 4 of 19
REQUEST FOR QUALIFICATIONS
PROFESSIONAL GEOTECHICAL, ENVIRONMENTAL AND
CONSTRUCTION MATERIAL TESTING SERVICES
BACKGROUND
As the third largest school district in Georgia, the DeKalb County School District (DCSD) has more than 14,000
full-time employees and serves over 93,000 students throughout DeKalb County. DCSD has approximately 138
schools and centers, including 77 elementary, 19 middle schools and 22 high schools; 8 start-up charter schools,
13 specialized centers, 6 administrative centers and 5 athletic stadiums. Most facilities were constructed in the
1950’s and 1960’s. Almost all facilities have had some form of renovation, repair, or addition over the years.
Since 1997, the Owner has utilized Education SPLOST (Special Purpose Local Option Sales Tax) funds as the
primary funding source for its capital improvement programs (CIP). On November 22, 2021, the DeKalb County
voters approved the Owner’s sixth E-SPLOST program. It is anticipated that approximately $700 million will be
available to fund the District’s 2022-2027 Capital Improvement Program through the utilization of the approved
SPLOST funds, in conjunction with the State of Georgia’s Capital Outlay Program.
A copy of the CIP Summary and more detailed information regarding the CIP can be obtained on the District’s
website at www.dekalbschoolsga.org/e-splost/
1.0 PROJECT DESCRIPTION
The DCSD is interested in entering into a contract with a minimum of six (6) qualified professional
Geotechnical, Environmental and Construction Material Testing firms to provide services of a specified
nature as outlined in the contract to be entered into, the form of said contract being attached hereto,
said services consisting of providing professional Geotechnical, Environmental and Construction
Material Testing Services. The specified services shall consist of providing Geotechnical, Environmental
and Construction Material Testing services throughout the District, as required and directed by the
District, on its various remodeling, renovations, life safety, maintenance and repair projects. At a
minimum all projects should meet the DCSD 2020 VISION ‐ Educational Specifications and
Geotechnical, Environmental and Construction Material Testing Guidelines, (Appendix D).
2.0 GENERAL SCOPE OF WORK
2.1 Provide professional Geotechnical, Environmental and Construction Material Testing services, as
directed by the DCSD for projects and tasks as may be required on an as needed basis by the
District. Scope of work includes but is not limited to basic Geotechnical, Environmental and
Construction Material Testing services, bidding assistance and construction contract administration
services as needed.
2.2 Since these services are primary Geotechnical, Environmental and Construction Material Testing
related, the lead firm must be a licensed Geotechnical, Environmental and Construction Material
Testing business.
2.3 It is anticipated that we will select at least six Geotechnical, Environmental and Construction Material
Testing firms for this project. DCSD reserves the sole right to select more or less than three
Geotechnical, Environmental and Construction Material Testing firms as it deems necessary.
DeKalb County School District RFQu No. 24-752-023
Professional Geotechnical, Environmental and Construction Material Testing Services Project No. N/A
April 25, 2024 Page 5 of 19
2.4 The performance period for the Agreement is one (1) year from the effective date. In addition to the base
period of one (1) year, there are four (4) one-year optional renewal terms (each a “Renewal Term”) to be
exercised at the sole discretion and approval of the DeKalb County School District.
3.0 REQUIREMENTS
3.1 Firms must meet the following requirements:
3.1.1 Requirements of the Request for Qualifications (RFQu).
3.1.2 It is preferable that the Firm has experience providing Geotechnical, Environmental
and Construction Material Testing Services for K-12 public school programs.
3.1.3 Firm must be authorized to do business in the State of Georgia and must possess
professional service registrations in accordance with applicable statutes,
regulations, and rules.
3.1.4 Firms must be knowledgeable of the requirements of Georgia Code.
3.1.5 Firms must be able to demonstrate financial strength appropriate to the scale of
Project to be managed.
3.1.6 Statements of Qualifications must be submitted electronically to the School District on
or before the time and date indicated in the RFQu.
3.1.7 Statements of Qualifications should be limited to not more than 30 electronic
pages. Submissions in excess of 30 electronic pages will not be disqualified;
however, clarity, conciseness, and brevity of this document will be part of the
evaluation criteria.
3.1.8 Statements of Qualification which have not been received by the DeKalb
County School District on or before the scheduled receipt time as set forth
in the RFQu will not be considered.
3.1.9 The selected firm and its sub consultants will be required to meet the
insurance requirements of DCSD.
3.1.10 The costs of participating in the selection process, including presentations
to the Selection Committee, are solely those of the firm; DCSD will assume
no responsibility for any costs.
3.1.11 DCSD reserves the right to waive informalities and to terminate the selection
process.
4.0 STATEMENT OF QUALIFICATIONS
Required Information and Format
Statements of Qualifications must provide the required information in the following order
and format:
DeKalb County School District RFQu No. 24-752-023
Professional Geotechnical, Environmental and Construction Material Testing Services Project No. N/A
April 25, 2024 Page 6 of 19
4.1 Letter of introduction and interest signed by an officer or partner of the responding firm.
Letter shall include specific reason(s) why firm would be the best choice for the project
listed. Letter shall include name of entity submitting, contact name, phone number, e-mail
address, fax number and address of firm submitting.
4.2 Table of Contents
4.3 Compliance Information
This is a compliance section and carries no evaluation points. Firms must meet minimum
criteria as specified to receive further consideration. Submittals shall include the following:
4.3.1 The Firm must be properly certified by the Georgia Secretary of State to do
business in Georgia at the time of submission.
4.3.1.1 State the legal name of the entity submitting and if Firm submitting is a
corporation, joint venture, or partnership. Note: It is understood that if selected
for this project the stated entity name will be used in all legal contracting
documents derived from this selection.
4.3.1.2 Provide a copy of certification for proper incorporation or registration from
Georgia Secretary of State. In the alternative, joint ventures and
partnerships should provide a copy of their joint venture or partnership
agreement and certification from the Georgia Secretary of State
establishing that each joint venture partner or partner is authorized to do
business in Georgia.
4.3.2 The Firm must be properly registered, licensed, and certified at the time of
submission:
4.3.2.1 Firms and sub consultants must be property licensed. Provide copy of
current Georgia Professional Registration for Geotechnical, Environmental
and Construction Material Testing.
4.3.2.2 If Firm is a joint venture, provide copy of the joint venture agreement and
either:
a. Copy of current Georgia Professional Registration of the joint
venture; or
b. A copy of the current Georgia Professional Registration of one of
the jo in t venture pa rt ne rs .
4.3.3 The Firm must have been in continuous business for a minimum of five years.
Note: If Firm is a joint venture, at least one of the companies comprising the
joint venture or partnership must have been in continuous business for a minimum
of five years.
4.3.3.1 State number of years in business. If the Firm is a joint venture, state both
the number of years that the joint venture has been in business, as
well as the number of years that each joint venture partners has been
in business.
DeKalb County School District RFQu No. 24-752-023
Professional Geotechnical, Environmental and Construction Material Testing Services Project No. N/A
April 25, 2024 Page 7 of 19
4.3.3.2 State the location, address, and telephone number of Firm’s
offices. If the Firm is a joint venture or partnership, identify
the location, address, and telephone number of the principal
place of business of the joint venture or partnership designated
with the Georgia Division of Corporations.
4.3.3.3 Submit the names of owners, officers or principals in charge.
4.3.4 The Firm must identify any existing or potential conflicts of interest and disclose
any representation of parties or other relationships that might be considered a
conflict of interest with regard to this selection. "Conflict" or "conflict of interest" means
a situation in which regard for a private interest tends to lead to disregard of a public
duty or interest.
4.3.4.1 If any conflicts of interest issues are identified, provide a detailed plan of
action on how any existing or potential conflicts of interest will be mitigated
in the case your firm is recommended for this project. DCSD at its sole
discretion shall determine the adequacy of the plan and whether the
conflict will disqualify the firm from consideration for the RFQu. If DCSD
determines that the firm will be disqualified due to the conflict, the firm’s
proposal will not be evaluated or considered by the Selection Committee.
4.3.5 The Firm must demonstrate they have the necessary financial resources to
complete the project and show their history of working proactively to avoid litigation
with Owners.
4.3.5.1 Financial Statement: The Firm’s financial capability is to be expressed in the
financial statement (audited financial current within the past twelve months,
such as a balance sheet and statement of operations) and should indicate
the resources and the necessary working capital to assure financial stability
through the completion of the project. A certified audit is preferred; however,
the Firm’s most recent tax return and balance sheet will be accepted. If the
Firm is a joint venture or partnership all firms comprising the submitting entity
will be required to submit the previously requested documentation.
4.3.5.2 Insurance Capacity: Firms must provide evidence that they have all
insurance coverages as specified in Geotechnical, Environmental and
Construction Material Testing contract included with this RFQu (See
Appendix I).
4.3.5.3 Litigation: Submit all litigation of any kind involving firm, its officers or
directors with a project owner where the total amount in controversy exceeds
$100,000.00 within the last five years. If the firm is a joint venture or
partnership submit litigation involving all firms comprising the submitting
entity. State the court and location of the litigation.
4.3.5.4 Insurance Claims: Submit all Errors & Omissions and/or Professional
Liability claims filed against the firms’ policy in the last two years for the
proposal submittal date. The information should include the amount and
nature of the claim(s).
DeKalb County School District RFQu No. 24-752-023
Professional Geotechnical, Environmental and Construction Material Testing Services Project No. N/A
April 25, 2024 Page 8 of 19
5.0 INITIAL SCREENING CRITERIA
5.1 Individual Review: Proposal Evaluation Committee (“PEC”) members shall use the Proposal
Evaluation Form (Exhibit A) for the RFQu to document their review and evaluation of each
Proposal in accordance with the criteria listed below, within their respective areas of experience
and knowledge.
5.1.1 Successful Related Geotechnical, Environmental and Construction Material Testing
Experience (30 points):
Major consideration will be given to the successful completion of previous projects
comparable in design, scope and complexity. This will include e valuating the
firm’s performance and quality of work on previous projects.
5.1.1.1 List the projects which best illustrate the experience of the firm which utilized
the current staff which is being assigned to this Project. (List no more than
10 projects and do not list projects which were not completed by your firm
or completed more than ten years ago). Include the following for each
project:
a. Name and location of the project.
b. The nature of the firm's responsibility on the project.
c. Project owner's representative name, address,
telephone and facsimile number.
d. Project user's representative name, address and
telephone number.
e. Date project construction was completed.
f. Size of project (construction gross square feet).
g. Cost of project (construction cost).
h. Work for which firm's staff was responsible.
i. Present status of the project.
j. Firm's key professionals involved on the project and who of
that staff would be assigned to the Project covered by this
RFQu.
5.1.2 Proposed Project Staff and their Functions (30 points):
The quality, experience and quantity of staff and their functions will be evaluated by
the Committee. The Committee will also evaluate the firm’s capabilities to provide
service.
5.1.2.1 Organization Chart: Develop an organization chart as it relates to the Project
indicating key personnel, their relationship, and all consultants to be used
on this project.
5.1.2.2 The firm shall name the actual staff to be assigned to this Project, describe
their ability and experience, and indicate the function of each within their
organization and their proposed role on this Project. It is the intent that
the proposed staff shall be assigned to this Project unless otherwise
approved by Owner. The staff shall be present at the time of interview.
5.1.2.3 Give brief resumes of key persons to be assigned to the Project including,
but not limited to, the following:
DeKalb County School District RFQu No. 24-752-023
Professional Geotechnical, Environmental and Construction Material Testing Services Project No. N/A
April 25, 2024 Page 9 of 19
a. Name and title.
b. Job assignment for other projects.
c. How many years with this firm. For sub-consultants, list prior
projects your firm has worked with sub-consultant.
d. How many years with other firms.
e. Experience including types of projects, size of projects (dollar
value and square footage of project), and specific project
involvement.
f. Education.
g. Active registrations (if any).
h. If submitting as a joint venture or partnership, include the
assigned staff for the joint venture or partnership and indicate
which of the joint ventures or partners employs the staff
member.
5.1.3 Workload (15 points):
As part of the evaluation criteria, the Committee will review the firms and their sub-
consultants current workload. If the submitting firm is a joint venture, the Committee will
review the current workload of each of the firms comprising the submitting entity. A
maximum of ten points will be awarded based on an evaluation of the firm’s total
workload and capacity to perform the work.
5.1.3.1 Firms and their sub-consultant(s) shall provide a list of outstanding projects,
client names, status of completion, anticipated completion date, and dollars
committed on open project workload. Furthermore, if the submitting firm is
a joint venture they shall also include projects for each firm comprising the
joint venture.
Definition of sub-consultant as it relates to this selection process: An
individual and/or firm contracted or to be contracted by the submitting entity
to provide services related to or part of those which this will be required as
part of this selection process.
5.1.4 Equitable Distribution (10 points):
In an effort to consider the equitable distribution of work, the Committee shall evaluate
data showing dollar amounts of contracts and projects awarded by DCSD to the
submitting firm(s). In the case of submittals received by joint ventures the contracts and
projects awarded to each of the firms comprising the joint venture will be included in the
calculation of the projects currently under contract and those awarded by DCSD.
Furthermore, this calculation will include all contracts and projects awarded to the
submitting firm either as a joint venture or as a separate entity, whereby the submitting
firm(s) was one of the entities included in the award and contract. The chart below will
be used to award a maximum of 10 points based on the combined dollar amount of
projects currently under contract, as well as those awarded by DCSD, but not yet under
contract. For those projects already under contract, the contract amount will reflect the
dollar amount of the contract value, not including amendments. The projects taken into
account in the calculation will be those awarded by the Owner within two (2) years prior
to this solicitation opening. For projects recommended but not yet awarded, the
contract value will reflect the estimated fee based on the budget listed within the RFQu
for which the firm was selected. This single score will be allocated to each firm by the
Selection Process Facilitator and added to the cumulative score of the committee
members.
DeKalb County School District RFQu No. 24-752-023
Professional Geotechnical, Environmental and Construction Material Testing Services Project No. N/A
April 25, 2024 Page 10 of 19
Contract Value Awarded/ Recommended by DCSD Point Value
Up to $100,000 10 points
$100,001 to $500,000 8 points
$500,001 to $1,000,000 6 points
$1,000,000 to $2,000,000 4 points
Greater than $2,000,000 0 points
5.1.5 DESIGN FEE (O POINTS):
Design fee is NOT included in the Selection Criteria.
5.1.5.1 Indicate your proposed Geotechnical, Environmental and Construction
Material Testing Fee for the Services and Work as required by the Proposal
Documents and the Owner’s Agreement. Use Owner’s Geotechnical,
Environmental and Construction Material Testing Fee Form (Attachment C)
included in this Request for Qualifications.
5.1.5.2 Indicate any breakdown of the proposed Geotechnical, Environmental and
Construction Material Testing Fee as required by the attached form.
5.1.5.3 Acknowledge receipt of addendum, if any.
5.1.5.4 All blanks shall be filled in and shall be filled in by typewriter or manually and
legibly, in ink. Interlineations, alterations and erasures must be initialed by
the signer of the Proposal.
5.1.6 References (15 points):
The Firm must demonstrate a positive relationship with prior clients on similar
projects.
5.1.6.1 The firm shall submit a minimum of three (3) written recommendations from
previous owners and discuss their strategy to provide a positive working
relationship with DCSD. This strategy must include actual examples of how
the firm has demonstrated their cooperation with other Owners. DCSD
reserves the option of contacting any of the references provided to confirm
information provided.
5.1.6.2 DCSD staff will provide input on a firm’s past work performance, this
information includes but is not limited to the number of warranty requests
and responsiveness, contract and process compliance, and information from
the DCSD contractor evaluation process if available.
5.2 Group Review. The PEC members shall meet and discuss the Proposals. The goal of this
review is to allow each PEC member the opportunity to fully discuss the Proposals and to
identify any information in the proposals deemed by the PEC member to be significant
to the evaluation. At the conclusion of this meeting, each PEC member shall render his or
her final scores for each proposal and submit his or her Proposal Evaluation Form to the
Selection Process Facilitator.
DeKalb County School District RFQu No. 24-752-023
Professional Geotechnical, Environmental and Construction Material Testing Services Project No. N/A
April 25, 2024 Page 11 of 19
5.2.1 The Selection Process Facilitator shall combine the evaluation scores submitted by
all PEC members and shall determine the five (5) highest scoring firms (unless
otherwise determined) based on the total evaluation scores received. In the event of
a tied score for fifth place, all such tied firms shall be included in the short list.
5.2.2 Short List Recommendation. The Selection Process Facilitator shall forward the
PEC’s short list recommendation to the Chief Operating Officer (“the COO”). The
COO, in his or her sole discretion, can either accept the short list recommendation or
reject the short list recommendation. If the COO accepts the recommendation, the
selection process proceeds as noted below. If the COO rejects the short list
recommendation, he or she, in his or her sole discretion, can proceed in any of the
following methods: directing the Selection Process Facilitator to recommence the
selection process at whatever stage the COO deems appropriate (including the
Individual Review stage or the Group Review stage); pursuing the project by any
other alternative method permitted under Georgia law; or abandoning the project all
together. If the COO elects to pursue the project by an alternative method or abandon
the project, DCSD shall provide public notice of this decision.
5.2.3 Notice of Short List. Once the PEC’s short list recommendation has been accepted
by the COO, the Selection Process Facilitator will notify all submitting firms of
whether or not they appear on the short list and shall provide public notice of the
short-listed firms.
5.2.4 The short-listed firms shall then be invited for interviews before the PEC, which will
be scheduled within three (3) business days of notification.
6.0 INTERVIEWS AND PRESENTATION
6.1 At the time of its scheduled interview, each short-listed firm shall provide additional
information about its firm and operations as may be required by DCSD. This additional
information shall include, but is not limited to, the following:
6.1.2 Overall Approach, Methodology, & Knowledge of the Site (30 points):
6.1.2.1 The firm shall provide information regarding its knowledge of local codes
and ordinances, as an indication of its ability to deliver quality workmanship
in an effective and timely manner.
6.1.2.2 The firm shall demonstrate verbally and graphically its plan for performing
the Geotechnical, Environmental and Construction Material Testing
Services, documenting the services to be provided and showing the
interrelationship of all parties.
6.1.2.3 The firm shall present their quality assurance program. The program shall
illustrate how they will assure professional quality, technical accuracy, and
coordination of all services required under their contract.
6.1.3 Project Team (25 points):
The firm shall express the general and specific project related experience and
capability of in-house staff and sub consultants and their functions as it relates to this
project.
DeKalb County School District RFQu No. 24-752-023
Professional Geotechnical, Environmental and Construction Material Testing Services Project No. N/A
April 25, 2024 Page 12 of 19
6.1.3.1 Organization Chart: Develop an organization chart as it relates to the
Project indicating key personnel and their relationship. It shall be
understood that it is the intent of the District to insist that those key
personnel indicated as the project team in this RFQu response
actually executes the Project.
6.1.3.2 If a joint venture, or prime subcontractor arrangement of two (or more) firms,
indicate how the work shall be distributed between the associated firms.
Describe how the organizational structure will ensure orderly
communications, distribution of information, effective coordination of activities
and accountability.
6.1.4 Cost Control (25 points):
6.1.4.1 Describe how you develop cost estimates, and how they are updated, providing
specific examples of successful recommendations implemented and cost
containment strategies utilized to maintain project budgets without sacrificing
quality. Describe and explain the benefits to the Owner.
6.1.5 Project Scheduling (20 points):
6.1.5.1 As part of the project approach, the firm shall propose a process for
scheduling multiple projects and effectively managing and executing the
work in the optimum time. Provide a sample schedule and describe any
major milestones for achieving the schedule and any other
recommendations that may directly impact the schedule.
6.1.5.2 The firm shall describe any representative current projects and the projected
versus the actual schedule for each.
6.2 Interview
6.2.1 The short-listed firms shall be invited for interviews before the PEC. At the time of its
scheduled interview, each short-listed firm shall provide additional information about
its firm and operations as may be required by DCSD. This additional information shall
be identified in the RFQu.
6.2.2 The PEC shall schedule a separate interview for each short-listed firm. As part of
its interview, and at the Selection Process Facilitator’s discretion, each firm shall
make a short oral presentation.
6.2.3 After the PEC has interviewed all the short-listed firms, the PEC shall reconvene
for the PEC members to discuss the interviews and review each presentation. At the
end of this discussion, PEC members shall use the Presentation Evaluation
Forms to record their evaluation of each short-listed firm, and then submit the
Presentation Evaluation Forms to the Selection Process Facilitator.
6.2.4 The Selection Process Facilitator shall combine the evaluation scores submitted by
all PEC members and determine the PEC’s ranking of the short-listed firms based
upon the total scores assigned to each firm for the presentation stage. If the
ranking results in a tied score for the number one or number two ranked firms,
additional information shall be requested from the tied firms and presented to the
committee. The committee will score the firms based on the responses to the
additional information.
DeKalb County School District RFQu No. 24-752-023
Professional Geotechnical, Environmental and Construction Material Testing Services Project No. N/A
April 25, 2024 Page 13 of 19
6.3 Submittal of recommended highest ranked firm. The Selection Process Facilitator shall
submit the highest ranked firm recommended by the PEC to the COO for approval. The
COO, in his or her sole discretion, shall either accept the results of the PEC’s ranking
recommendation and forward it to the Board of Education for approval or reject the results of
the ranking recommendation. If the COO accepts the ranking recommendation, the approval
process continues as noted below. If the COO rejects the results of the ranking
recommendation, he or she, in his or her sole discretion, shall proceed with any of the
following methods: directing the PEC Selection Process Facilitator to recommence the
selection and ranking process at whatever stage the COO deems appropriate (including
the Individual Review stage, the Group Review stage, or the Interview process); pursuing
the project by any other alternative method permitted under Georgia law; or abandoning the
project all together. If the COO elects to pursue the project through an alternative method or
abandon the project all together, DCSD shall provide public notice of that decision.
. Upon the COO’s approval of the PEC’s recommendation, an agenda item shall be prepared
and put on the next available agenda for the Board of Education review and approval.
7.0 SELECTION PROCESS:
7.1 The Proposal Evaluation Committee (“PEC”) shall be established by the COO. The COO,
or his designee, shall approve the members of the PEC, to include the following:
7.1.1 At least three (3) DCSD staff persons with expertise in facilities design,
construction, operation, and/or maintenance, property, surveying and
environmental, as recommended by the Chief Operating Officer from their respective
divisions, for the purpose of evaluating and scoring only those elements of the
responses that relate to facilities design, construction, operation, and maintenance
proposals, and on an as needed basis, those that include property, surveying and
environmental.
7.1.2 At least one (1) member of the SPLOST CIP staff with expertise in facilities design,
construction, operation, and/or maintenance, property, surveying and
environmental, as recommended by the Chief Operating Officer, for the purpose
of evaluating and scoring only those elements of the responses that relate to
facilities design, construction, operation, and maintenance proposals.
7.1.3 Such other staff person(s) as deemed appropriate by the COO, or his designee,
in order to ensure that the PEC includes persons with experience and knowledge in
the contractual services being sought, for the purpose of evaluating and scoring
only those elements of the responses that relate to the person(s)’ area of experience
and knowledge.
7.1.4 Membership of the PEC may include representation from other public or private
entities or others deemed appropriate as recommended by the Chief Operating
Officer. The recommendation may be based on project complexity, project cost and
staff capacity.
7.1.5 All voting members of the PEC are required to comply with the provisions of Board
Policy DJE and the provisions of the Code of Ethics for Public Officers and
Employees. No member shall solicit or knowingly accept any gift, gratuity, loan,
special discount, entertainment, transportation, lodging, meals, favor or promise of
future employment, based upon any understanding that the vote, official action, or
judgment of the member would be influenced thereby.
DeKalb County School District RFQu No. 24-752-023
Professional Geotechnical, Environmental and Construction Material Testing Services Project No. N/A
April 25, 2024 Page 14 of 19
7.2 The Chief Operating Officer, or his designee, shall select a Procurement representative who shall
serve as the Selection Process Facilitator to monitor the selection process, ensure compliance
with all applicable procedural requirements, limiting discussion which facilitates the procurement
process, the facts of the procurement and documentation on file, and will maintain objectivity at all
times.
7.3 The Selection Process Facilitator shall be responsible for ensuring that each member is provided
information on the project, directs discussion as necessary and determine when the committee may
need to vote on any compliance related issues.
7.4 The final rankings as approved by the Board of Education will rank all proposers from highest to
lowest.
8.0 SCHEDULE
8.1 Virtual Pre-submittal conference attendance (mandatory). It is the firm’s responsibility to
become fully informed as to the nature and extent of the services required. The virtual pre-
submittal conference will be held at 10:00 a.m., EST, Tuesday, April 16, 2024, via Microsoft
Teams. The RFQu will be reviewed, and questions will be addressed.
8.2 Statements of Qualifications must be received electronically at the DeKalb County School District
website https://dekalbschoolsga.ionwave.net not later than date and time set forth in the
“Advertisement for RFQu for Professional Geotechnical, Environmental and Construction Material
Testing Services for Continuing Contract for Geotechnical, Environmental and Construction
Material Testing Services. Based on evaluations of Statements of Qualifications, a maximum of
five firms may be interviewed at times and location to be determined at a later time. The order
of presentation will be determined at DCSD’s sole discretion, and the firms so notified.
8.3 The dates and times identified in this RFQu are subject to change. All changes will be posted
to the DeKalb County School District solicitation website via addendum as it becomes available
for all phases of this project.
9.0 GENERAL INSTRUCTIONS
9.1 Firms are required to register as a supplier using the IONWAVE portal and obtain a
username and password.
9.2 The response shall contain the manual signature of an authorized representative of the
responding firm.
9.3 Responses received after the receipt time noted in the RFQu will not be accepted.
9.4 Firms responding to the RFQu shall be available for presentations and interviews to
the DCSD PEC Selection Committee.
9.5 The contents of the proposal of a successful firm may become part of its contractual
obligations.
9.6 Excluding items 5.1.4 and 5.2, Proposals shall respond to each item noted in sections 4.0
and 5.0 in the order noted. Identify responses with the same paragraph notation as
contained in this RFQu.
DeKalb County School District RFQu No. 24-752-023
Professional Geotechnical, Environmental and Construction Material Testing Services Project No. N/A
April 25, 2024 Page 15 of 19
9.7 Submittals shall be typed. All corrections made by the proposer prior to the opening
shall be initialed and dated by the proposer. No changes or corrections will be allowed after
proposals have been unsealed. Questions: Any questions concerning the RFQu should
be submitted electronically via email to the Senior Procurement Manager at dcsd-op-
bidquestion@dekalbschoolsga.org. Questions submitted to any other email address
will not be considered. The deadline for receipt of vendor questions is Wednesday,
May 15, 2024, at 2:00 p.m. EST. Questions received after the deadline time will not be
considered. Questions received by the deadline time will be answered in writing and
posted to the DCSD solicitation website http://dekalbschoolsga.ionwave.net no later
than Wednesday, May 22, 2024, by 2:00 p.m. EST. No response other than written by
the Senior Procurement Manager, will be binding upon DCSD. All supplemental
instructions will be in the form of written Addenda to the RFQu.
9.9 Selection committee members, school board members and school board personnel
are not to be contacted prior to the Board of Education’s decision to approve or reject
the final recommendation presented to it by the Chief Operating Officer. At the
discretion of DCSD, failure to comply with this requirement will be grounds
for disqualification.
9.10 Specifically, this NO-CONTACT PERIOD shall commence on the initial date of the
advertisement for Request for Qualifications and continue through and include the date
the DeKalb County Board of Education makes its determination to approve or reject the
final recommendations.
9.11 The assigned contact persons for this RFQu are Belinda Quillet, Senior Procurement
Manager and Angela Arlene-Myrick, Procurement Manager. Mrs. Quillet can be reached
at (678) 676-1373 or by email at dcsd-op-bidquestion@dekalbschoolsga.org. Mrs.
Myrick can be reached at (678) 676-1554 or by email at angela_arlene-
myrick@dekalbschoolsga.org. Prospective Respondents must limit their contact
regarding this RFQu to the assigned contact persons.
9.12 Failure to meet any of these requirements may disqualify your firm from consideration.
10.0 TERMS AND CONDITIONS:
10.1. DCSD reserves the right to accept or reject any or all proposals in the best interest of
DCSD. DeKalb County School District reserves the right to waive any formalities in the
selection process.
10.2 It is mutually understood and agreed that the nature, amount, and frequency of the
Services shall be determined solely by Owner and that Owner does not represent or
guarantee unto firm that any specific number of services will be requested or required
of firm pursuant to this RFQu.
10.3 Proposals which do not comply with these instructions or that do not include the
requested data may not be considered.
10.4 The successful firm shall not discriminate against any person in accordance with
Federal, State or Local law.
DeKalb County School District RFQu No. 24-752-023
Professional Geotechnical, Environmental and Construction Material Testing Services Project No. N/A
April 25, 2024 Page 16 of 19
10.5 It is the sole responsibility of the submitting firm to ensure proposals are received
on or before the time and date required, and in the format stated.
10.6 By submission of a response to this RFQu, the Respondent certifies that he/she and
his/her employees shall not engage in the unlawful manufacture, sale, distribution,
dispensation, possession, or use of controlled substance or drugs during the
performance of the contract.
10.7 By submission of a response to this RFQu, the Respondent certifies that he/she and
his/her employees shall not use tobacco products on DCSD property at any time during
the performance of this contract.
10.8 Respondents shall fully certify that they, as individuals or as officials of a business entity,
have not entered into any agreement, participated in collusion, or otherwise taken any
action in restraint of free and competitive responses to this RFQu. Further, Respondents
guarantee that their response is not made in conjunction with or on behalf of another
party and that they have not been directly or indirectly induced in any manner or taken
any action to result in a restriction of trade or in an unfair advantage.
10.9 By responding to this RFQu, the offeror certifies that the proposing company and/or its
principals have not been suspended, excluded, disqualified, debarred, proposed for
debarment, declared ineligible or voluntarily excluded from participation in any
transaction by any Federal or State department or agency and that the bidder complies
with all applicable orders, rules and regulations related thereto. Further, by responding
to this RFQu, the offeror certifies that all lower tier participating individuals and/or
company(s) and all respective principals of lower tier participants have not been
suspended, excluded, disqualified, debarred, proposed for debarment, declared ineligible
or voluntarily excluded from participation in any transaction by any Federal or State
department or agency and that the bidder complies with all applicable orders, rules and
regulations related thereto.
10.10 DeKalb County School District, Georgia, does not discriminate in admission or access
to, or treatment or employment in its programs and activities, on the basis of race,
color, religion, age, sex, national origin, marital status, disability, genetic information,
sexual orientation, gender identity or expression, or any other reason prohibited by law.
10.11 By making a submission, it is understood and agreed that the submitting entity consents
to DCSD contacting any parties referenced in the entity’s response including, but not
limited to, all project owners and references herein.
10.12 Submitters acknowledge and agree that the contracting entity will be the Firm name
identified in the response to 4.3.1.1.
10.13 Appendix I, is the most current version of the DCSD Continuing Contract for
Geotechnical, Environmental and Construction Material Testing Services. By submitting
a response to this RFQu, submitters acknowledge and agree that they have reviewed
the contract and have no objection to it. All responders should thoroughly review the
documents prior to submitting a proposal. Any proposed revisions to the terms
or language of these documents must be submitted in writing during the question-
and-answer period of the solicitation. All requests must be submitted in writing
prior to the close of the final questions. Requests for revisions will be reviewed and
approved or rejected by legal and legal rulings are final. If submitted or proposed
thereafter, such proposed revisions to the terms or language of these documents shall
DeKalb County School District RFQu No. 24-752-023
Professional Geotechnical, Environmental and Construction Material Testing Services Project No. N/A
April 25, 2024 Page 17 of 19
not be considered by the Owner and the Geotechnical, Environmental and Construction
Material Testing Services submittal shall be rejected. No alterations can be made in the
contract after award by DCSD.
11. PROTEST PROCESS:
Any person who is adversely affected by a decision of the DeKalb County School District
concerning this procurement, shall adhere to the following Protest Procedures:
11.1 Protests. A bidder may file a written protest challenging DCSD’s compliance with
applicable procurement procedures subject to the bidder’s compliance with the
provisions outlined below. Any such written protest will be resolved in accordance with
these provisions.
11.2 Types of Challenges. Any bidder interested in and capable of responding to a
competitive solicitation may file a protest with respect to the competitive solicitation
process including, but not limited to, a challenge to specifications or any events or facts
arising during the solicitation process. Any bidder submitting a timely bid/proposal in
response to a competitive solicitation may file a protest with respect to DCSD’s intended
or actual contract award including, but not limited to, events or facts arising during the
evaluation and/or negotiation process.
11.3 Form of Protest. At a minimum, the written protest must include the following:
a. the name and address of the protestor;
b. appropriate identification of the solicitation;
c. a statement of reasons for the protest;
d. supporting exhibits, evidence, or documents to substantiate any
claims unless not available within the filing time (in which case the
offeror must proceed to file the protest during the filing period
identified below but state the expected availability of the material);
and
e. the desired remedy.
DCSD, at its discretion, may deem issues not raised in the initial protest
as waived with prejudice by the protesting offeror.
11.4 Filing Protests. A protest is considered to be properly filed when it is in writing, signed
by a company officer authorized to sign contracts on behalf of the offeror, and is received
by the Design and Construction Department. The protest may be sent by any of the
following means:
MAIL: Attention: Mr. Erick Hofstetter
Chief Operating Officer
DeKalb County School District
Sam A. Moss Service Center
1780 Montreal Road
Tucker, Georgia 30084
EMAIL: erick_hofstetter@dekalbschoolsga.org
DeKalb County School District RFQu No. 24-752-023
Professional Geotechnical, Environmental and Construction Material Testing Services Project No. N/A
April 25, 2024 Page 18 of 19
The Offeror must observe the following deadlines when filing a protest:
Type of Protest Protest Filing Deadline
Challenge to Competitive Solicitation Process Two (2) business days prior to the closing date and
time of the solicitation as identified on the Request for
Qualifications.
Challenge to an Intended or Actual In the event DCSD posts a Notice of Intent to Award
Contract Award (“NOIA”), the protest must be filed within ten (10)
calendar days of the date the NOIA is posted.
In the event DCSD does not post a NOIA, the protest
must be filed within ten (10) calendar days of the date
the Notice of Award (“NOA”) is posted.
If a bidder fails to file a protest by the applicable deadline, such failure shall be deemed as a waiver
with prejudice of any grounds the bidder may have for protest.
11.6 Stay of Procurement During Protest Review. When a protest challenging the
competitive solicitation process has been timely filed at least two (2) business days prior
to the closing date and time, the solicitation shall not close until a final decision resolving
the protest has been issued, unless the Facilities Management Department makes a
written determination that the closing of the solicitation without delay is necessary to
protect the interests of DCSD.
When a protest challenging an intended contract award has been timely filed, DCSD
shall not proceed to actual contract award unless the Design and Construction
Department makes a written determination that the issuance of a contract or
performance of the contract without delay is necessary to protect the interests of DCSD.
If it is determined that it is necessary to proceed with contract performance without delay,
the bidder/offeror with this contingent contract may proceed with performance and
receive payment for work performed in strict accordance with the terms of the contract.
The provisions of this paragraph are not applicable to a protest pertaining to events or
facts arising during the solicitation process.
11.7 Protest Resolution. The Facilities Management Department shall review and issue a
written decision on the protest within seven (7) business days. This decision shall be
deemed final. Available remedies for sustained protests are as follows:
• If a protest is sustained prior to the closing date and time of the solicitation, available
remedies may include, but are not limited to, the following: modification of the
solicitation document including, but not limited to, specifications and terms and
conditions; extension of the solicitation closing date and time (as appropriate); and
cancellation of the solicitation.
• If a protest of the intended/actual contract award is sustained available remedies
may include but are not limited to, the following: revision or cancellation of the
NOIA/NOA, re-evaluation and re-award, or re-solicitation with appropriate changes
to the new solicitation.
11.8 Costs. In no event shall a bidder be entitled to recover any costs incurred in connection
with the solicitation or protest process, including, but not limited to, the costs of preparing
a bid/proposal, the costs of participating in the protest process, or any attorney fees.
DeKalb County School District RFQu No. 24-752-023
Professional Geotechnical, Environmental and Construction Material Testing Services Project No. N/A
April 25, 2024 Page 19 of 19
NOTICE
FOR PROFESSIONAL GEOTECHNICAL, ENVIRONMENTAL AND CONSTRUCTION
MATERIAL TESTING SERVICES
DeKalb County Board of Education announces that Professional Geotechnical, Environmental and Construction
Material Testing Services are required for the project listed below.
PROJECT AND NUMBER: Geotechnical, Environmental and Construction Material Testing
Services – RFQu No. 24-752-023
SERVICES TO BE PROVIDED: Professional Geotechnical, Environmental and Construction
Material Testing Services for Continuing Contract for
Geotechnical, Environmental and Construction Material Testing
Services
VIRTUAL PRE-SUBMITTAL MEETING: May 7, 2024,10:00 a.m. EST, via Microsoft Teams
Attendees must provide the following information by
Monday, May 6, 2024, 5:00 p.m. EST:
1. Individual Name and Title
2. Company Name
3. Telephone Number
4. Email Address
Information must be sent to dcsd-op-
solicitation@dekalbschoolsga.org
A meeting link will be sent to all registered attendees.
Attendance is mandatory.
DCSD CONTACT: Belinda Quillet, Senior Procurement Manager
Angela Arlene-Myrick, Procurement Manager
SUBMIT QUALIFICATIONS TO: http://dekalbschoolsga.ionwave.net
QUALIFICATIONS DUE DATE AND TIME: May 30, 2024, 2:00 p.m. EST
Requirements: Interested firms are required to comply with all requirements of the Request for Qualification
(RFQu). A copy of the RFQu and any and all clarifications issued shall be obtained from the DeKalb County
School District web site http://dekalbschoolsga.ionwave.net. Furthermore, all Notices concerning this solicitation
and award shall be posted to the aforementioned web site. These Notices shall include, but are not limited to
short list meeting dates and times, presentation meeting dates and times, intended decision and decision
information.
(End of RFQu Document Consisting of 19 Pages)
Attachments and Appendices Included in Separate Package
DeKalb County School District RFQu No. 24-752-023
Professional Geotechnical, Environmental and Construction Material Testing Services Project No. N/A
April 25, 2024 Page 1 of 2
ATTACHMENT A: GEOTECHNICAL, ENVIRONMENTAL AND CONSTRUCTION
MATERIAL TESTING SERVICES CHECKLIST AND CERTIFICATION
The undersigned, hereby acknowledges having received Request for Qualifications (RFQu) No. 24-752-023 for
Project No. N/A ; Professional Geotechnical, Environmental and Construction Material Testing Services
containing a full set of documents:
Owner’s Project Specific Information
Appendix B: Geotechnical, Environmental and Construction Material Testing Services Review-Minimum Submittal
Requirements (11 pages)
Appendix C1: DCSD Elementary School Educational Specifications (9 pages)
Appendix C2: DCSD Middle School Educational Specifications (9 pages)
Appendix C3: DCSD High School Educational Specifications (8 pages)
Appendix D: DCSD Design Guidelines for Facility Construction (51 pages)
Appendix E: DCSD 2023-2024 and 2024-2025 School Calendar (2 pages)
Appendix F: Continuing Contract for Professional Services (38 pages)
IMPORTANT NOTICE: The omission of any of the required items listed below shall cause the bid
submission to be declared non-responsive and to be rejected.
Check Box to
Include with Confirm
Owner’s Standard Forms: Proposal Inclusion
Attachment A Geotechnical, Environmental and Construction Material Testing
YES
Services Checklist and Certification (2 pages)
Attachment B1 Corporate Certificate (1 page) B1 or B2 or
Attachment B2 Partnership Certificate (1 page) B3 as
Attachment B3 Entity Certificate (1 page) applicable
Attachment C Design Professional Rate Schedule (5 pages) YES
Attachment D Offeror’s and Individuals’ Affidavit of Noncollusion (2 pages) YES
Attachment E Conflict of Interest Disclosure Affidavit (2 pages) YES
Attachment F Consent to Release Information (1 page) YES
Attachment G Immigration and Security Certification (2 pages) YES
Attachment H No Submittal Response Form (1 page) N/A
Include with
Other Requirements: Proposal Check Box
to Confirm
Copy of Business License and Certificates YES
Inclusion
Certificate of Insurance YES
Electronic Version of bid documents YES
DeKalb County School District RFQu No. 24-752-023
Professional Geotechnical, Environmental and Construction Material Testing Services Project No. N/A
April 25, 2024 Page 2 of 2
Indicate Addenda(s) Nos. _____________________________ received (none unless indicated here). The
Geotechnical, Environmental and Construction Material Testing/ Engineer is responsible for reading and understanding
all sections of this RFQu, and affirms that the Geotechnical, Environmental and Construction Material Testing /Engineer
shall be bound by all of the terms and conditions contained in this RFQu.
Further, the undersigned, being duly sworn, states on oath that no disclosures of ownership have been withheld from
the Board, that the information provided herein is current, and Geotechnical, Environmental and Construction Material
Testing/Engineer and its officers and employees have not entered into any agreement with any other Geotechnical,
Environmental and Construction Material Testing/Engineer or prospective Geotechnical, Environmental and
Construction Material Testing/Engineer or with any other person, firm or corporation relating to any prices or other
terms named in this RFQu or any other RFQu, nor has it entered into any agreement or arrangement under which a
person, firm or corporation is to refrain from responding to this RFQu.
Name of Geotechnical, Environmental and Construction Material Testing/Engineer:
Signature: Printed Name: ____________________________
Title: Date:
Sworn to and subscribed before me this day of , 2_____.
Notary Public: _____________________________ My commission expires: ___/___/___.
(SEAL)
THE DEKALB COUNTY SCHOOL DISTRICT RESERVES THE RIGHT TO REJECT ANY AND ALL
PROPOSALS AND TO WAIVE INFORMALITIES.
DeKalb County School District RFQu No. 24-752-023
Professional Geotechnical, Environmental and Construction Material Testing Services
April 25, 2024 Page 1 of 1
ATTACHMENT B1: CORPORATE CERTIFICATE
STATE OF _______________________
COUNTY OF _____________________
I, ________________________________, certify that I am the Secretary of the
corporation named as offeror in the foregoing proposal; that ____________________________
who signed said proposal on behalf of the offeror was then _______________________ of said
corporation; that said proposal was duly signed for and in behalf of said corporation by authority
of its Board of Directors, and is within the scope of its corporate powers; and that said
corporation is organized under the laws of the State of ____________________.
_____________________________________
[signature]
_____________________________________
[typed name]
Subscribed and sworn to
before me this ___ day of
_______________, 2_____.
(SEAL)
_____________________
Notary Public
My Commission Expires:
___/___/___
DeKalb County School District RFQu No. 24-752-023
Professional Geotechnical, Environmental and Construction Material Testing Services
April 25, 2024 Page 1 of 1
ATTACHMENT B2: PARTNERSHIP CERTIFICATE
STATE OF __________________________
COUNTY OF ________________________
On this day of , 20 , personally appeared
, who executed the above proposal, and being first duly sworn,
deposes and says that he or she is a general partner in the firm of
and that said firm consists of himself or herself and and that
he or she executed the foregoing proposal on behalf of said firm for the uses and purposes stated therein,
and that no one except the above named members of the firm have any financial interest whatsoever in said
proposed contract.
____________________________________
[Affiant’s Signature]
_________________________________ __________________________________
Partner Partner
_________________________________ __________________________________
Partner Partner
Subscribed and sworn to
before me this ___ day of
_______________, 2____.
(seal)
_______________________
Notary Public
My Commission Expires:
___/___/___
NOTE: If only one partner signs, a Power of Attorney executed by all other partners authorizing him or her to
act in the name of the partnership must be attached; otherwise, all partners must sign.
DeKalb County School District RFQu No. 24-752-023
Professional Geotechnical, Environmental and Construction Material Testing Services
April 25, 2024 Page 1 of 1
ATTACHMENT B3: ENTITY CERTIFICATE
STATE OF _______________________
COUNTY OF _____________________
I, ________________________________, certify that I am the Secretary of the entity
named as offeror in the foregoing proposal; that _____________________________________
who signed said proposal in behalf of the offeror was then _______________________ of said
entity; that said proposal was duly signed for and on behalf of said entity by due authority, and is
within the scope of its legal powers; and that said entity is a ________________________
organized under the laws of the State of ____________________.
_____________________________________
[signature]
_____________________________________
[typed name]
Subscribed and sworn to
before me this ___ day of
_______________, 2____.
(SEAL)
_____________________
Notary Public
My Commission Expires:
___/___/___
DeKalb County School District RFQu No. 24-752-023
Professional Geotechnical, Environmental and Construction Material Testing Services
April 25, 2024 Page 1 of 2
ATTACHMENT D: OFFEROR’S and INDIVIDUALS’ AFFIDAVIT OF NONCOLLUSION
(This affidavit to be executed in accordance with O.C.G.A. § 36-91-21(e))
STATE OF ______________________
COUNTY OF ____________________
COMES NOW, ________________________________________________________ (“Offeror”),
[Name of Offeror]
appearing by and through __________________________________, its _________________________
[insert name of individual with [title]
authority to bind Offeror]
(averring both individually and in his or her representative capacity on behalf of Offeror) (the “Individual
and Representative Affiant”), and
_____________________________________________________________
[in these blanks insert the names of all those required to give the oath under O.C.G.A. § 36-91-21(e)]
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
(collectively, the “Individual Affiants”), and each of the Individual And Representative Affiant and the
Individual Affiants, after first being duly sworn, deposes and says that:
1. He, she or it, as applicable, has not directly or indirectly violated subsection (d) of the Official
Code of Georgia Annotated Section 36-91-21, which subsection provides as follows:
(d) Whenever a public works construction contract for any governmental entity subject
to the requirements of this chapter is to be let out by competitive sealed bid or proposal, no person,
by himself or herself or otherwise, shall prevent or attempt to prevent competition in such bidding
or proposals by any means whatever. No person who desires to procure such work for himself or
herself or for another shall prevent or endeavor to prevent anyone from making a bid or proposal
therefor by any means whatever, nor shall such person so desiring the work cause or induce
another to withdraw a bid or proposal for the work.
2. If the Offeror is a partnership, then the Individual and Representative Affiant, together with the
Individual Affiants, constitute all of the partners and any officer, agent or other person who may have
represented or acted for them in bidding or proposing for or procuring the contract for the DeKalb County
Board of Education Professional Geotechnical, Environmental and Construction Material Testing Services
(the “Project”).
DeKalb County School District RFQu No. 24-752-023
Professional Geotechnical, Environmental and Construction Material Testing Services
April 25, 2024 Page 2 of 2
3. If the Offeror is a corporation or other entity, then the Individual And Representative Affiant,
together with the Individual Affiants, constitute all officers, agents, or other persons who may have acted
for or represented the corporation or other entity in bidding for or procuring the contract for the Project.
Further, the Individual And Representative Affiant and the Individual Affiants sayeth not.
This _______ day of _______________, 2____
_____________________________________
[insert name of Offeror]
and
___________________________________________
[insert name of Individual And Representative Affiant]
By: ___________________________________, both individually and on behalf of Offeror as its
[signature]
_________________________________
[insert title]
Individual Affiants’ signatures and names:
x_____________________________________ x____________________________________
Name: Name:
x_____________________________________ x____________________________________
Name: Name:
x_____________________________________ x____________________________________
Name: Name:
x_____________________________________ x____________________________________
Name: Name:
x_____________________________________ x____________________________________
Name: Name:
x_____________________________________ x____________________________________
Name: Name:
Sworn to and subscribed before me this ___ day of _______________, 2____.
Notary Public: _____________________ My commission expires: __/__/__.
(SEAL)
DeKalb County School District RFQu No. 24-752-023
Professional Geotechnical, Environmental and Construction Material Testing Services
April 25, 2024 Page 1 of 2
ATTACHMENT E: CONFLICT OF INTEREST DISCLOSURE AFFIDAVIT
I HEREBY CERTIFY, UNDER OATH, that
1. I (Printed Name), ______________________________________ am the (Title)
_________________________________________________ and I am the duly authorized
representative of the firm of (Firm Name) ______________________________________
_____________________________________________ (the “Firm”) for purposes of this
Affidavit, whose address is (Firm Address) _________________________
________________________, and I possess the legal authority to make this Affidavit on
behalf of myself and the Firm, as follows:
2. The following employee(s), officer(s) or agent(s) of the Firm (collectively, “Firm
Representative”) is/are related, by blood or marriage, to an employee, agent or Board
Member of the DeKalb County Board of Education (collectively, “Owner
Representative”), as indicated below:
Firm Representative Owner Representative Relation
________________ __________________ __________________
________________ __________________ __________________
________________ __________________ __________________
________________ __________________ __________________
________________ __________________ __________________
3. Except as listed below under “EXCEPTIONS”, neither the Firm nor any Firm
Representative have any conflicts of interest, whether real or potential, due to kinship,
ownership, other clients, other contracts, interests, or otherwise concerning the DeKalb
County Board of Education, the Project, or any Owner Representative:
EXCEPTIONS (fully disclose and completely explain)
[Continued on Next Page]
DeKalb County School District RFQu No. 24-752-023
Professional Geotechnical, Environmental and Construction Material Testing Services
April 25, 2024 Page 2 of 2
4. This disclosure is made without prior understanding, agreement, or connection with any
corporation, firm or person submitting a bid, proposal or qualification statement for the same
contract or project and is in all respects without collusion or fraud.
Wherefore, the foregoing disclosure is fully complete and true, and may be relied upon by the
DeKalb County Board of Education:
Signature: ____________________________________________
Printed Name: ____________________________________________
Firm Name: ____________________________________________
Date: ____________________________________________
Sworn to and described before me this ________ day of _______________________
Personally known: ____________________________________________
OR Produced Identification: ____________________________________________
Type of Identification: ____________________________________________
Notary Public – State of ____________________________________________
My Commission Expires ____________________________________________
Affix Notary Seal Here:
DeKalb County School District RFQu No. 24-752-023
Professional Geotechnical, Environmental and Construction Material Testing Services
April 25, 2024 Page 1 of 1
ATTACHMENT F: CONSENT TO RELEASE INFORMATION
The undersigned, having submitted a competitive sealed Proposal to the DeKalb County Board of Education
in respect of a local government entity public works construction project (or being a partner in a joint venture that has
submitted such proposal), hereby authorizes any person or entity having in its possession, custody or control any
information regarding the undersigned to fully disclose and make available such information to the DeKalb County
Board of Education, its agents, attorneys and other representatives.
This ___ day of _______________, 2_____.
_____________________________________________________
[Printed name of person or entity consenting to release of information]
By: ___________________________________
Printed name: ___________________________
Printed Title: ____________________________
DeKalb County School District RFQu No. 24-752-023
Professional Geotechnical, Environmental and Construction Material Testing Services
April 25, 2024 Page 1 of 2
ATTACHMENT G: IMMIGRATION AND SECURITY CERTIFICATION
If you are providing service, performing work, or delivering goods to the DeKalb County Board of
Education/DeKalb County School District including, but not limited to schools, warehouses and
central offices, the applicable Georgia Security and Immigration Compliance documents found here
must be completed, signed, notarized, and submitted with your bid/proposal. Failure to provide this
document with your bid/proposal will result in the disqualification of the bid/proposal.
1) Offeror/Bidder shall at all times comply with the Georgia Security and Immigration Compliance Act, as
amended, O.C.G.A. § 13-10-90 et. seq.
2) In order to insure compliance with the Immigration Reform and Control Act of 1986 (IRCA), D.L. 99-603
and the Georgia Security and Immigration Compliance Act, as amended by the Illegal Immigration Reform
Act of 2011, O.C.G.A. § 13-10-90 et. seq. (collectively the “Act”), the Offeror MUST INITIAL the statement
applicable to Offeror below:
(a) (Initial here): Offeror declares under penalties of perjury that, Offeror
has registered at https://e-verify.uscis.gov/enroll/ to verify information of all new employees
in order to comply with the Act; is authorized to use and uses the federal authorization
program under the federal work authorization user identification number issued on the date
of authorization below; will continue to use the authorization program throughout the
contract period; Offeror further warrants and agrees Offeror shall execute and return any
and all affidavits required by the Act and the rules and regulations issued by the Georgia
Department of Labor as set forth at Rule 300-10-1-.01 et. seq. [Offerors who initial (a)
must attach and return a signed, notarized Contractor Affidavit and Agreement with
the Contract if awarded];
or
(b) ________ (Initial here): Offeror/Bidder warrants that he/she does not employ any
other persons, and he/she does not intend to hire any employees or to perform the
Contract. [Offerors/Bidders who initial (b) must attach and return a signed, notarized
Affidavit of Exception with the Contract if awarded];
or
(c) _______ (Initial here) Offeror/Bidder is an individual who is licensed pursuant to
Title 26 or Title 43 or by the State Bar of Georgia and is in good standing when such contract
is for services to be rendered by such individual and thus does not have to provide an
affidavit.
_ 3) _____ (Initial here) Offeror/Bidder will not employ or contract with any subcontractor in
connection with a covered contract unless the subcontractor is registered, authorized to use, and
uses the federal work authorization program; and provides Offeror/Bidder with all affidavits required
by the Act and the rules and regulations issued by the Georgia Department of Labor as set forth at
Rule 300-10-1-.01 et. seq.
4) _____(Initial here) Offeror/Bidder agrees that, if Offeror/Bidder employs or contracts with any
sub-contractor in connection with the covered contract under the Act and DOL Rules 300-10-1-.01,
DeKalb County School District RFQu No. 24-752-023
Professional Geotechnical, Environmental and Construction Material Testing Services
April 25, 2024 Page 2 of 2
et seq that Offeror/Bidder will secure from each sub-contractor at the time of the contract the sub-
contractor’s name and address, the employee-number applicable to the sub-contractor, the date the
authorization to use the federal work authorization program was granted to sub-contractor; the
subcontractor’s attestation of the subcontractor’s compliance with the Act and Georgia Department
of Labor Rule 300-10-1-.01, et seq.; and the subcontractor’s agreement not to contract with sub-
subcontractors unless the sub-subcontractor is registered, authorized to use, and uses the federal
work authorization program; and provides subcontractor with all affidavits required by the Act and
the rules and regulations issued by the Georgia Department of Labor as set forth at Rule 300-10-1-
.01 et. seq.
5) ______(Initial here) Offeror/Bidder agrees to provide the DeKalb County School District with all
affidavits of compliance as required by O.C.G.A. § 13-10-90 et seq. and Georgia Department of
Labor Rules 300-10-1-.01, et seq within five (5) business days of receipt.
_________________________________ ______________________________
Signature Date
____________________________________ _______________________________
EEV/Basic Pilot Program Date of Authorization
User Identification Number
Firm Name: __________________________________________________________
Street/Mailing Address: ________________________________________________
City, State, Zip Code: __________________________________________________
Telephone Number: ___________________________________________________
Email Address: _______________________________________________________
SUBSCRIBED AND SWORN
BEFORE ME ON THIS THE
______ DAY OF_____________________, 20____
Notary Public
My Commission Expires:
DeKalb County School District RFQu No. 24-752-023
Professional Geotechnical, Environmental and Construction Material Testing Services
April 25, 2024 Page 1 of 1
ATTACHMENT H: NO SUBMITTAL RESPONSE FORM
RFQu Number: 24-752-023
Title: Professional Geotechnical, Environmental and Construction Material Testing Services
If your company will not be submitting a proposal in response to this Request for Qualifications, please complete this
form and return or email, prior to the RFQu due date established within to:
DeKalb County Board of Education (the “Board”)
Attention: Senior Procurement Manager
Email: belinda_quillet@dekalbschoolsga.org
This information will assist Procurement Services in the preparation of future RFQu’s.
Company Name:
Contact:
Address:
Telephone: _________________________________ Fax:
Email:
Please check reason for a “no submittal.”
_____ Specifications ‘too tight,” geared toward one brand or manufacturer (explain below)
_____ Insufficient time to respond
_____ Specifications unclear (explain below)
_____ We do not offer this service or an equivalent
_____ Our schedule does not permit us to perform
_____ Unable to meet specifications
_____ Unable to meet bond requirements
_____ Unable to hold prices respondent throughout the term of the contract period
_____ Unable to meet insurance requirements
_____ Other
Explanation:
If submitting this form, only this form needs to be returned.
Appendix B - Design Review– Minimum Submittal Requirements
(Stated Cost Limitation Value > $2M)
Preliminary Consultation
The purpose of the Preliminary Consultation is to confirm the existing conditions and requirements and to develop a plan for the
work.
1. Review Scope as provided within the RFQu
2. Review Facility Assessment Report
3. Review As-built Documentation/Building Space Survey
4. Code Review
5. Utilities Review
6. Program/Planning Work Sessions
7. Preliminary Presentation
8. Final Submission
Schematic Design - Minimum Submittal Requirements:
The purpose of the Schematic Design is to confirm that the design solution meets the client’s functional needs as defined in the
Program for the project. Reviewers focus on site use, layout, adjacency requirements, room sizes, and similar issues.
1. Site plans showing:
a) Adjacent building structures
b) Easements and infrastructure/utilities
c) Topographical features and existing plantings
d) Vehicular and pedestrian site access and flow
e) Landscape/ hardscape plan
f) Grading plan
g) Draft of storm meter management plan (as needed)
h) Preliminary site logistics plan
i) Tree protection plan
2. Floor plans showing:
a) Double line room layouts with door swings
b) Public, private and service circulation
c) Vertical circulation through the facility
d) Program room numbers and corresponding program areas on the plans special features
e) Wall ratings and types
3. Elevations:
a) Identify major elements for facility character
Version 1.28.14 Page 1 of 11
Appendix B - Design Review– Minimum Submittal Requirements
(Stated Cost Limitation Value > $2M)
b) Graphical identification of proposed materials with shades and shadows to illustrate depth and volume as well as the
contextual relationships to the Owner’s site as appropriate.
4. Cost information showing:
a) Preliminary cost comparisons between schemes, if applicable
b) Cost of special features or phasing premiums
5. A statement of probable construction cost. At a minimum, the cost estimate must address the systems shown below. A
breakdown into sub-component systems is encouraged but not required. Each component or sub-component must identify
the unit, unit cost, cost per square foot, and the percentage of the total construction cost:
a) General conditions, profit and overhead
b) Site work
c) Foundations
d) Superstructures
e) Exterior closures
f) Roofing
g) Interior construction and finishes
h) Conveying
i) Special construction
j) Fire protection
k) Plumbing
l) HVAC
m) Electrical
n) Controls
o) Communications and security
6. Specifications and Other Information:
a) Include the proposed table of contents
b) Provide an outline specification or narrative indicating materials, types of construction, proposed mechanical
systems, plumbing systems, fire protection, security systems, and proposed electrical and life cycle analysis
investigations
7. A written narrative of the energy and life cycle analysis investigation.
8. An updated project schedule
9. Any special phasing or sequencing
10. Any testing / analysis
11. Any LEED or sustainable design considerations
12. An updated Space and Functional Program specifically identifying any modifications.
13. Life Cycle Cost Analysis.
Version 1.28.14 Page 2 of 11
Appendix B - Design Review– Minimum Submittal Requirements
(Stated Cost Limitation Value > $2M)
Design Development - Minimum Submittal Requirements
In the Design Development Phase, reviewers are looking at methods of construction, materials, building support systems, and
choice of products. Design Development requirements are in addition to Schematic Design Requirements.
1. All comments from the Schematic Design Review Process must be incorporated into the Design Development design
review submittal or a written narrative explaining in detail why specific comments were not incorporated must be included.
2. Civil Discipline
a) Site Grading and Drainage Plan: Show developed drainage concepts, include existing and new contours, drainage
structures (numbered for general reference), and spot grade elevations.
b) Site Utilities Plan: Indicate the plan relationships of existing and proposed utilities. Vertical relationship of the utilities
will be noted by plan notations and profiles. Site plan including grading and site utilities, utility connection points, and a
storm water management design.
c) Planting Plan: Illustrate the center points at desired spacing of major plantings. A key will explain the proposed form
and design characteristics of the plants (large shade tree, flowering ornamental tree, low evergreen shrub, etc.). An
existing tree to remain will have an “o” for its center point. A proposed tree will have an “x” for its center point or
appropriate legend indicators.
d) Design Details: Show the design or detailing to be used in the site development. These details will clarify the
relationship of vertical and horizontal surfaces, steps, walls, and pavements, etc., including edge conditions at adjacent
surfaces.
3. Architectural Discipline
a) Site Layout and Materials Plan: Illustrate the design forms and materials to be used. Major dimensions will be
indicated. All appearance-related design issues should be addressed, resolved, and shown. LEED and sustainable
design and construction should be considered.
b) Dimensioned floor plans indicating structural bay sizes and overall building dimensions. Floor Plan should show
dimensions of major elements and final partition locations, including all openings.
c) Exterior and core wall sections showing final dimensional relationships, materials, and component relationships.
d) Floor Plan showing all fixed and loose equipment
e) Large-scale plans and sections
f) Room finish schedule identifying all finishes.
g) Interior and exterior finish and color schedule (exposed finished mechanical and electrical items will be clearly
addressed)
h) Building sections.
i) Door and hardware schedule showing door, frame, and fire ratings, if any.
j) Window schedule showing types and sizes.
k) Preliminary development of details.
l) Reflected ceiling plan including ceiling grid, light fixtures, and all devices that penetrate or are mounted upon finished
ceiling.
m) Interior movable furniture, office equipment, demountable partitions and system furniture, layouts for all departments
and floors, including proposed building signage system.
n) Gross and net area calculations by department to determine compliance with Program of Requirements.
o) A thorough outline technical specification, including selected acceptable manufacturers.
Version 1.28.14 Page 3 of 11
Appendix B - Design Review– Minimum Submittal Requirements
(Stated Cost Limitation Value > $2M)
4. Structural Discipline
a) Foundation drawings.
b) Floor plan with all structural members located and sized.
c) Footing, beam, column, and connection schedules.
d) Final floor elevations.
5. Plumbing and Mechanical Disciplines
a) Heating and cooling load calculations for each individual space, including cooling requirements for heat loads
generated by office equipment, personal computers, etc.
b) Mechanical equipment schedule indicating size and capacity.
c) Plumbing Fixtures Schedule.
d) Floor plans showing mechanical equipment and plumbing fixtures. All equipment and fixtures should be shown and
located.
e) Floor plans that show main ductwork distribution, branch ductwork, and plumbing piping. All ductwork and piping
should be located and sized to coordinate with structural framing system.
f) All ceiling-mounted devices should be located.
g) Legend showing all symbols used on drawings.
6. Electrical Disciplines
a) Floor plans locating all power-consuming equipment with a description of the equipment load characteristics.
b) Estimate total electric load, confirm Design Manual required excess capacity.
c) Floor plans showing all major electrical equipment (switchgear, distribution panels, emergency generator, transfer
switches, UPS system, etc.), which will be dimensioned and drawn to scale.
d) Site plan showing preliminary site lighting design with pole and fixture type designations.
e) Floor plans showing lighting layout, power, telecommunications, and office automation devices and switches with
preliminary circuiting.
f) Estimate interior electrical loads for systems furniture, receptacles, lighting, food service equipment and any other
special use areas, etc.
g) Preliminary Distribution Panel Schedules.
7. Cost Information Showing:
a) Relocation costs (temporary and permanent)
b) Contingencies
c) Temporary services
d) Confirm scope and budget
e) Proposed V/E items
8. Other Deliverables
a) Schedule of Spaces: Provide a comparative schedule of spaces arranged in tabular form, listing the building’s
various spaces and showing the original square footage allotted in the approved Program for each space. Any
deviations from the approved Space and Functional Program, involving square footage or otherwise, must be clearly
indicated.
b) Survey and geotechnical information are required as part of the Design Development Documents.
Version 1.28.14 Page 4 of 11
Appendix B - Design Review– Minimum Submittal Requirements
(Stated Cost Limitation Value > $2M)
c) Project Specification Manual complete with all Division 01: “General Requirements” sections and technical
sections. General Requirements sections unique to the project, such as including temporary facilities and
Supplementary Conditions, must be fully developed. With each technical specification section, for each product or
material specified, include a photocopy of a cut sheet of the basis of design components and at least two acceptable
components specified.
d) Final Life Cycle Cost Analysis.
e) Detailed Cost Estimate building on the estimate previously developed in Schematic Design
f) Information provided outside the initial scope of services and based on subsequent written authorization must be
clearly noted.
g) Final site logistics plan showing access, laydown area, traffic re-routing, pedestrian access and flow, fencing,
construction parking, etc.
30% Construction Document – Minimal Submittal Requirements
30% Percent Completed Construction Documents deliverables are to include, at a minimum, all Design Development information
plus the following:
1. All comments from the Design Development review process must be incorporated into the 30% Construction Document
design review submittal or a written narrative explaining in detail why specific comments were not incorporated must be
included.
2. Cover Sheet(s)
a) Name and address of Owner, Architect, Project Number
b) Vicinity map
c) Location map
d) Index to all drawings
3. Site Plan
e) Abbreviation and symbol glossary
f) A certified plot plan (sealed by a licensed land surveyor)
g) A grading plan 1’-0” or 2’-0” increments with appropriate sections
h) Sediment control and storm water management plans and profiles
i) Local governing utility standards included in all utility details
j) Standard details must be modified to suit project conditions. All non-applicable information must be deleted.
k) Existing and proposed electrical, gas, sewer, water, storm drainage, telephone and TV cable utilities must be identified.
l) Utility designs must show plan, profile, and all fittings and details required by code and local government standards.
4. Landscape
a) An overall site plan showing plantings, irrigation and drainage system, site lighting, and all site development features
5. Architectural
a) A basic floor plan of the entire facility showing minimal detail with a grid or column reference system showing overall
building layout dimensions, core spaces, Owner-numbered or named rooms, room square footage, floor opening
penetrations, etc. Fire ratings of all partitions, fire doors, etc., should be clearly denoted.
b) A dimensioned floor plan locating all interior partitions and exterior wall partitions from the grid or column reference
system. Floor plan should include room workstation designations, interior and exterior door and window designations.
Version 1.28.14 Page 5 of 11
Appendix B - Design Review– Minimum Submittal Requirements
(Stated Cost Limitation Value > $2M)
c) Room wall elevations for all non-typical walls.
d) Casework floor plan complete with schedule, details, and elevations.
e) Interior and exterior window, door and frame schedule, complete with elevations and details for all head, jamb, and sill
conditions.
f) Interior and exterior finish and color schedule (exposed finished mechanical and electrical items will be clearly
addressed).
g) Details to illustrate transitions between finish materials and construction types. Major building sections in at least two
directions. A sufficient number of details to clearly indicate the method of construction for all building components and
include, but not be limited to: walls, floors, roofing assemblies, waterproofing systems, insulating systems, interior and
exterior finishes, architectural details, interior stairs and elevators.
h) Final locations of major equipment must be shown on the floor plan with associated floor loadings being shown on the
structural drawings.
i) Partition-type schedule and section details for all interior, exterior, and floor wall conditions.
j) Roof plan showing all roofing material, roof drains, overflows, access hatches, roof walk pads, roof drainage slopes
and elevations, scuppers, skylights, and mechanical and plumbing penetrations. Details must be provided for all edge,
parapet, and flashing conditions.
k) All exterior building elevations showing finish materials, exterior door and window openings and designations, lights,
louvers, grilles, signage, speakers, and other devices.
l) All structural members included in, or enclosed by the architectural details must be closely coordinated and the size
verified by the structural engineer. Details must indicate the framing and furring method wherever appropriate.
m) A reflected ceiling plan showing all grid, access doors, drapery tracks, light fixtures, grills, diffusers, sprinkler heads,
security devices, fire alarm devices, intercom system, exit devices and acoustic treatment. Ceiling heights and type
should be indicated on the reflected ceiling plan.
n) All mechanical/electrical elements included in or enclosed by the architectural details must be closely coordinated and
the size verified by the design engineer. Details must indicate the framing and furring method wherever appropriate.
o) Code Analysis Information such as: fire resistance plans and building code construction type and occupancy
information
6. Structural
a) A dimensioned foundation plan showing and locating in plan and in elevation all footing, foundations, foundation piers,
caissons, grade beams, reinforcement with all layouts for masonry, and anchor bolts.
b) A dimensioned floor plan for each floor, showing all beams, beam sizes, duct and piping penetrations, construction
joints, expansion joints, edge conditions, imbedded anchors and frames thickened slabs, recessed slabs stair
penetrations, elevator shafts, floor loading, top of structure elevation and reinforcement.
c) Footing, column, grade beam, caissons, piers, reinforcement, and beam schedules.
d) Dimensioned to scale details showing all conditions, connections, and structural sizes.
e) Shear walls clearly shown on plan and schedule if symbol code is used.
f) Abbreviation and symbol glossary.
g) Fastener/connection schedule.
h) Elevations of all footings, elevations to top of all beams, columns, recesses, and floors.
i) Roof beam plan, elevator hoist beams.
7. Mechanical
Version 1.28.14 Page 6 of 11
Appendix B - Design Review– Minimum Submittal Requirements
(Stated Cost Limitation Value > $2M)
a) Abbreviation and symbol glossary.
b) Mechanical equipment schedule.
c) Exterior louver schedule, as coordinated with architectural louvers.
d) Floor plans indicating ductwork with sizes, ductwork mechanical devices, beams for floor above with ductwork
penetrations.
e) HVAC plan showing final location of all ceiling-mounted mechanical devices, which include but are not limited to:
diffusers, return air grilles, and thermostats.
f) Floor plans should indicate housekeeping pads and weight of concentrated loads.
8. Plumbing
a) Fixture/connection schedule
b) Abbreviations/symbol glossary
c) Floor plans indicating domestic hot and cold water, storm, waste, vent, and gas piping plans, including all valves,
unions, fixtures, pipe sizes, and riser diagrams, etc.
d) Areas of concentrated plumbing equipment (hot water heaters, circulating pumps, etc.) must be enlarged from the
basic floor plan to not less than ¼-inch = 1’-0” detail in both plan and section views.
9. Electrical
a) Lighting fixture schedule finalized
b) Lighting control schedule, switches, emergency lighting
c) Power riser diagram for interior lighting systems
d) Abbreviations and symbol glossary
e) Panel schedules with panel locations shown on the floor plan started
f) Fan/motor control schedule/diagram
g) Power riser diagram and main distribution panel layout in large enough scale so each run can be clearly seen.
h) Floor plan indicating wire management wiring for power, receptacles, voice, video and data communications, including
circuiting and connections to systems furniture, etc. started
i) Separate plans for power, voice, and data must be provided
j) HVAC plan indicating above-ceiling wiring and circuits for lighting/electrical switches, security, fire alarm, emergency
exit lighting and intercom controls, etc. started
k) Main service entrance connection diagram as verified and coordinated with the governing power utility; locations of
services entrances and transformers must be verified with the Architect
10. Statement of Probable Construction Cost
a) The cost information reported at the conclusion of the 30% Completed Construction Document Stage must be based
upon supportive cost information from the updated detailed cost estimate prepared from the Design Development
Documents Stage. The detailed estimate must account for the refined information of quantity or product information
adjustments required in the development of the details to construct the design and incorporate the Constructability
Review comments.
11. Quality Assurance/Quality Control Coordination
a) All drawing submittal packages are expected to be thoroughly reviewed and coordinated between disciplines utilizing
a structured review process in an attempt to minimize changes during construction due to the errors and omissions of
the design team. If, during construction, excessive changes due to errors and omissions of the design team are
required, the Owner reserves the right to seek reparation for said changes.
Version 1.28.14 Page 7 of 11
Appendix B - Design Review– Minimum Submittal Requirements
(Stated Cost Limitation Value > $2M)
80% Complete Construction Documents - Minimum Submittal Requirements
80% Percent Completed Construction Documents deliverables are to include, at a minimum, all 30% Submittal information plus
the following:
1. All comments from the 30% Construction Document Review Process must be incorporated into the 80% Construction
Document design review submittal or a written narrative explaining in detail why specific comments were not incorporated.
2. Civil
a) All civil documents should be 100% complete.
3. Landscape
a) Details and sections of all site development features, sidewalks, curbs, paving stones, bollards, ramps, exterior stairs,
lawn areas showing seeding methods, etc.
b) All landscape conditions should be thoroughly detailed.
c) A symbol glossary
d) Planting schedule
e) Seeding schedule
f) Modify standard details to suit project conditions and delete all non-applicable information
4. Architectural
a) Interior signage locations must be shown on the floor plan complete with details and schedules.
b) Casework floor plan complete with schedule, details, and elevations
c) Interior and exterior window, door and frame schedule, complete with elevations and details for all head, jamb, and sill
conditions
d) Completion of all wall sections, enlarged toilet plans, enlarged floor plans, wall elevations, finish/color floor plans,
finish/color boards (both interior and exterior)
e) Completion of FF&E plans, and vertical circulation plans and sections
f) Completion of all final roofing and waterproofing details
5. Mechanical
a) Floor plan indicating the sprinkler and standpipe riser systems, including all required pumps and control devices.
b) Fire damper schedule and location of dampers on each floor.
c) Ductwork sound attenuation schedule.
d) Vibration isolation schedule.
e) Terminal control box schedule with electrical and air volume requirements.
f) Chilled water, condenser, refrigerant, fuel oil, steam and gas riser piping floor plans and riser diagrams, and
schematics, including pipe sizes. Piping schematics must be in large enough scale to clearly indicate all control
devices, valves, unions, and miscellaneous appurtenances.
g) Areas of concentrated mechanical equipment must be enlarged from the basic floor plan to not less than ¼-inch = 1’-
0”, illustrating detailed ductwork and equipment within the mechanical room in both plan and section views; coil access
and filter access are to be shown to scale as verification of clearance.
h) Access doors – both wall and ceiling, must be called out at each applicable location as coordinated with the
architectural drawings (rated where applicable).
Version 1.28.14 Page 8 of 11
Appendix B - Design Review– Minimum Submittal Requirements
(Stated Cost Limitation Value > $2M)
i) Duct/piping penetrations of all walls, floors, roofs, beams, columns, and foundations must be coordinated with and
verified by the structural engineer. Code complying fire-stopping must be detailed for penetrations through fire-rated
assemblies.
j) Locate on the floor plans all controls system equipment and provide a panel and device schedule, indicator and panel
graphics complete with sequence of operation and control system program diagram.
6. Plumbing
a) Piping and insulation jacket dimensions are to be coordinated with architectural finishes and casework; all exposed
piping is to be verified with the Architect.
b) Plan drawing of all water and sanitary branch piping for installation of interior equipment and fixtures.
c) Typical piping riser schematics for all gravity flow piping systems.
d) Access panels, doors, and provisions in both walls and ceilings are to be shown on floor plans for all valves, cleanouts,
and caps, etc.
e) Connections to existing and new building utilities must be clearly shown. Requirements of governing utilities must be
determined and clearly detailed and shown. Connection details and elevations must be checked and coordinated with
applicable civil drawings.
f) Design details
g) Piping penetrations of all walls, floors, roofs, beams, columns, and foundations must be coordinated with and verified
by the structural engineer. Code complying fire-stopping must be detailed for penetrations through fire-rated
assemblies.
7. Electrical
a) Lighting fixture schedule completed
b) Lighting control schedule, switches, emergency lighting completed
c) Panel schedules with panel locations shown on the floor plan completed
d) Floor plan showing location of all fire alarm device/panel schedule, indicator graphics, riser diagram including activated
hardware and pull stations. Confirm activated hardware with hardware schedule.
e) Floor plan showing location of all intercom devices, panel schedule and location, and program riser diagram.
f) Floor plan showing location of all security devices, panel schedule and locations, and riser diagram.
g) Floor plan showing location of all intercom and TV outlets and devices.
h) Telephone board schedule and riser diagram coordinated to equipment size requirements and connection provisions
with the governing telephone utility and Owner requirements.
i) TV terminal/splitter and riser diagram coordinated as to equipment size requirements and connection provisions to
antenna and cable TV system.
j) Floor plan indicating wire management wiring for power, receptacles, voice, video and data communications, including
circuiting and connections to systems furniture, etc. completed
k) Floor plan indicating power connections to all mechanical equipment.
l) Power and lighting plans indicating above-ceiling wiring and circuits for lighting/electrical switches, security, fire alarm,
emergency exit lighting and intercom controls, etc. completed
m) Areas of concentrated electrical equipment, and electric vault rooms in particular, must be enlarged from the basic floor
plan to not less than ¼-inch = 1’-0” and must be shown in plan and elevation.
n) Sheet notes must be applicable to each sheet. Standard notes and details must be modified to specific conditions.
Version 1.28.14 Page 9 of 11
Appendix B - Design Review– Minimum Submittal Requirements
(Stated Cost Limitation Value > $2M)
o) Access to systems must be verified. Doors, panels or other provisions must be called out in all wall and ceiling
locations for junction boxes, controls, or any other device requiring access.
p) Raceway penetrations of all walls, floors, roofs, beams, columns, and foundations must be coordinated with and
verified by the structural engineer. Code complying fire-stopping must be detailed for penetrations through fire-rated
assemblies.
q) A dimensioned floor plan showing wire management system with openings located for voice data, video and electrical
and outlet locations. This is more typically done by the electrical engineer
8. Statement of Probable Construction Cost
a) The cost information reported at the conclusion of the 80% Completed Construction Document Stage must be based
upon supportive cost information from the updated detailed cost estimate prepared from the 30% Completed
Documents Stage. The detailed estimate must account for the refined information of quantity or product information
adjustments required in the development of the details to construct the design and incorporate the Constructability
Review comments.
9. Quality Assurance/Quality Control Coordination
a) All drawing submittal packages are expected to be thoroughly reviewed and coordinated between disciplines utilizing
a structured review process in an attempt to minimize changes during construction due to the errors and omissions of
the design team. If, during construction, excessive changes due to errors and omissions of the design team are
required, the Owner reserves the right to seek reparation for said changes.
10. Other Deliverables
a) Commissioning final plan
b) Updated project schedule
100% Complete Construction Documents - Minimum Submittal Requirements
1. Submittal for 100% complete documents will be the same as the 80% submittal requirements with all appropriate 80%
review comments from the Owner incorporated within the drawings and specifications.
2. All comments from the 80% Construction Document Review Process must be incorporated into the 100% Construction
Document design review submittal or a written narrative explaining in detail why specific comments were not incorporated.
Review, Comment and Approval Submissions to DCSD:
1. Schematic Design Phase (Preliminary Design Submittal for GaDOE)
2. Design Development Phase
3. 30% Construction Documents Phase (Check Set Submittal for GaDOE)
4. 80% Construction Documents Phase
5. 100% Construction Documents Phase (Final Submittal for GaDOE)
Building Permit
1. Submit for Building Permit
2. Submit for L.D. Permit
3. Incorporate Permit Review Comments
Version 1.28.14 Page 10 of 11
Appendix B - Design Review– Minimum Submittal Requirements
(Stated Cost Limitation Value > $2M)
Bid Negotiations
1. Bid Period
2. Pre-Bid Conference
3. Negotiations & Award
4. Begin Construction
Phasing (as appropriate)
(List Phasing as appropriate
Version 1.28.14 Page 11 of 11
Appendix C1
DeKalb County School District
Educational Specifications
Elementary School Grades Pre‐K to 5
Version: 5/25/2018
Elementary School Grades Pre‐K to 5
Educational Specifications
Proposed Spaces
ES Space Summary 58 IU 900 FTE 76 IU 1200 FTE
IU Total SF IU Total SF
1 Core Academics 50 47,295 66 62,720
2 Special Education 4 3,860 5 4,860
3 Performing & Visual Arts 2 2,280 3 3,270
4 Media Center (sized for FTE+300) 1 5,235 1 6,215
5 Physical Education 1 5,175 1 8,290
6 Cafeteria & Kitchen (sized for FTE+300) 0 9,100 0 11,027
7 Administration & Guidance 0 5,745 0 6,950
8 Building Services 0 8,190 0 10,600
Subtotal 58 86,880 76 113,932
Circulation, common areas etc. at +/‐35% 31,571 40,394
Total 58 118,631 76 154,326
9 Outdoor Spaces
10 Parking
IU : Instructional Unit FTE: Full Time Equivalent SF: Square Feet
PLEASE SEE NOTE ON THE INTENDED USE OF THIS DOCUMENT ON THE NEXT PAGE.
DeKalb County School District
Operations Division, Design Construction Department 1 of 8 VERSION: 5/25/2018
Elementary School Grades Pre‐K to 5
Educational Specifications
NOTE: This document outlines the DeKalb County School District's intended designs for 900‐seat
and 1200‐seat elementary schools. These Educational Specifications address core size standards
(i.e., physical education, kitchen, cafeteria, and media center), the program or distribution of
classroom types (i.e., general classrooms, special education spaces, , etc.), the size of the
classrooms and other spaces, provision of outdoor facilities, and parking requirements, etc. for a
new elementary school. Please note that these educational specifications are for the
construction of a new elementary school. For other improvements, such as an addition to an
existing elementary school, these educational specifications will provide general guidance or
“targets” to the architects of record for these type of projects.
DeKalb County School District
Operations Division, Design Construction Department 2 of 8 VERSION: 5/25/2018
Elementary School Grades Pre‐K to 5
Educational Specifications
Proposed Spaces
Core Academics
1 58 IU 900 FTE 76 IU 1200 FTE
IU Quantity SF Total IU Quantity SF Total
1.1 Pre‐K Classroom 1 880 880 2 880 1,760
1.1a Kindergarten Classroom 9 9 880 7,920 12 12 880 10,560
1.1b Duplex Toilets (shared vestibule, 2 toilets) 5 150 750 6 150 900
1.2 First Grade Classroom 8 8 880 7,040 11 11 880 9,680
1.3 Second and Third Grade Classroom 15 15 750 11,250 22 22 750 16,500
1.4 Fourth and Fifth Grade Classroom‐ Standard 8 8 750 6,000 10 10 750 7,500
1.4a Fourth and Fifth Grade Classroom ‐Enlarged 5 5 800 4,000 6 6 800 4,800
1.5 Science Lab 1 1 1,000 1,000 1 1 1,000 1,000
1.5a Science Prep Room / Storage 1 100 100 1 120 120
1.6 Other Classrooms: Discovery, Math, World 4 4 800 3,200 4 4 800 3,200
Languages, ESOL, etc.
1.7 Flexible Space ‐ Standard 3 300 900 4 300 1,200
1.7a Flexible Space ‐ Medium 3 450 1,350 4 450 1,800
1.7b Flexible Space ‐ Large 3 600 1,800 4 600 2,400
1.8 Book room / IT device storage 2 320 640 2 340 680
1.8a IT device storage 3 155 465 4 155 620
Core Academic Subtotal 50 47,295 66 62,720
DeKalb County School District
Operations Division, Design Construction Department 3 of 8 VERSION: 5/25/2018
Elementary School Grades Pre‐K to 5
Educational Specifications
Proposed Spaces
2 Special Education 58 IU 900 FTE 76 IU 1200 FTE
IU Quantity SF Total IU Quantity SF Total
2.1 Special Ed Classroom 2 2 780 1,560 3 3 780 2,340
2.1a Duplex Toilets (shared vestibule, 2 toilets) 1 220 220 2 220 440
2.2 Special Ed Classroom 2 2 900 1,800 2 2 900 1,800
2.3 Single toilet with changing room 1 130 130 1 130 130
2.4 Speech Therapy 1 150 150 1 150 150
Special Education Subtotal 4 3,860 5 4,860
Special Needs 6‐8
Proposed Spaces
3 Visual & Performing Arts 58 IU 900 FTE 76 IU 1200 FTE
IU Quantity SF Total IU Quantity SF Total
3.1 Music Room 1 1 950 950 1 1 950 950
3.1b Storage 1 150 150 1 150 150
3.6 Art Lab 1 1 950 950 2 2 950 1,900
3.6a Visual Arts Storage 1 160 160 1 200 200
3.6b Kiln Room 1 70 70 1 70 70
Visual & Performing Arts Subtotal 2 2,280 3 3,270
DeKalb County School District
Operations Division, Design Construction Department 4 of 8 VERSION: 5/25/2018
Elementary School Grades Pre‐K to 5
Educational Specifications
Proposed Spaces
4 Media Center (sized for FTE+300) 58 IU 900 FTE 76 IU 1200 FTE
IU Quantity SF Total IU Quantity SF Total
4.1 Reading Room 1 1 3,350 3,350 1 1 4,100 4,100
4.1a Office 1 270 270 1 165 165
4.1b Conference 1 200 200 1 300 300
4.1c Secure Storage 1 400 400 1 150 150
4.1d Maker Space ‐ "Sand Box" 1 300 300 1 800 800
4.1f Workroom / Storage 1 310 310 1 300 300
4.1g Media Distribution/ Video Production Studio 1 405 405 1 400 400
Media Center Subtotal 1 5,235 1 6,215
DCSD Standard SF Target = 1.09 x GaDOE Minimum
Proposed Spaces
5 Physical Education 58 IU 900 FTE 76 IU 1200 FTE
IU Quantity SF Total IU Quantity SF Total
5.1 Gymnasium 1 1 4,640 4,640 1 1 4,640 4,640
5.1a Auxiliary Gym 0 0 1 2,800 2,800
5.1b Storage 2 175 350 4 140 560
5.1c Office / Bathroom: PE teachers 1 185 185 2 145 290
Physical Education Subtotal 1 5,175 1 8,290
DeKalb County School District
Operations Division, Design Construction Department 5 of 8 VERSION: 5/25/2018
Elementary School Grades Pre‐K to 5
Educational Specifications
Proposed Spaces
Cafeteria & Kitchen
6 58 IU 900 FTE 76 IU 1200 FTE
(sized for FTE+300)
IU Quantity SF Total IU Quantity SF Total
6.1 Cafeteria/Student Seating Area 1 4,150 4,150 1 5,080 5,080
6.1a Table & Chair Storage, PTA closet 1 220 220 1 320 320
6.1b Stage 1 1,175 1,175 1 1,207 1,207
6.1c Storage / Controls 1 175 175 1 225 225
6.2 Kitchen 1 830 830 1 950 950
6.2a Serving Lines 2 425 850 3 425 1,275
6.2b Dry Goods Storage 1 375 375 1 450 450
6.2c Cooler 1 160 160 1 240 240
6.2d Freezer 1 250 250 1 340 340
6.2e Dish Wash Area 1 235 235 1 235 235
6.2f Kitchen Mgr. Office 1 125 125 1 125 125
6.2g Restroom / Locker room/ Laundry 1 280 280 1 290 290
6.2h Exterior Can Wash 1 50 50 1 50 50
6.2i Internal Circulation 1 225 225 1 240 240
Cafeteria & Kitchen Subtotal 0 9,100 0 11,027
DCSD Standard SF Target = Cafeteria :1.2 x GaDOE Minimum; Kitchen: 1.15 x GaDOE Minimum
DeKalb County School District
Operations Division, Design Construction Department 6 of 8 VERSION: 5/25/2018
Elementary School Grades Pre‐K to 5
Educational Specifications
Proposed Spaces
7 Administration & Counseling 58 IU 900 FTE 76 IU 1200 FTE
IU Quantity SF Total IU Quantity SF Total
7.01 Reception Lobby 1 510 510 1 510 510
7.01a Administration Corridor 1 420 420 1 420 420
7.02 Principal's Office with closet, restroom 1 325 325 1 330 330
7.03 Conference Room 1 300 300 1 300 300
7.04 Office (Bookkeeper, Specialist, ITT) 3 160 480 3 160 480
7.05 Mail/Work/Copy Room 1 320 320 1 340 340
7.05a Administrative Storage 1 165 165 1 185 185
7.05b Records / Vault Storage 1 155 155 1 175 175
7.06 Testing Workroom with secure storage 1 250 250 1 250 250
7.07 Health Clinic with supply closet, rest room 1 500 500 1 320 320
7.08 Satellite Admin. Suite: Ass't Principal Off. 2 155 310 3 155 465
7.08a Conference Room 2 200 400 3 200 600
7.09 Counselor's Office 2 160 320 3 165 495
7.09a Lobby / Waiting 1 150 150 1 100 100
7.09b Counseling conference room 1 250 250 1 250 250
7.09c Storage 1 70 70 1 90 90
7.10 Teacher Planning Room /restrooms 1 820 820 2 820 1,640
Administration & Counseling Subtotal 0 5,745 0 6,950
DeKalb County School District
Operations Division, Design Construction Department 7 of 8 VERSION: 5/25/2018
Elementary School Grades Pre‐K to 5
Educational Specifications
Proposed Spaces
8 Building Services 58 IU 900 FTE 76 IU 1200 FTE
IU Quantity SF Total IU Quantity SF Total
8.1 Battery Restrooms 6 665 3,990 8 665 5,320
8.2 Visitor/staff toilet rooms 8 55 440 10 55 550
8.3 Main Custodial Room 1 225 225 2 250 500
8.3a Branch Custodial Rooms 3 100 300 4 100 400
8.3b Main Custodial Supply 1 200 200 1 225 225
8.3c Custodian Office / restroom 1 150 150 1 150 150
8.4 General Building Storage 3 150 450 4 150 600
8.4a Exterior equipment storage 1 200 200 1 200 200
8.5 Main Mechanical Plant 1 630 630 1 700 700
8.6 Main Electrical Room 1 210 210 1 225 225
8.6a Branch Electrical Room 7 120 840 9 120 1,080
8.7 Main Dist. Frame MDF 1 235 235 1 250 250
8.7a Intermediate Dist. Frame IDF 4 80 320 5 80 400
Building Services Subtotal 0 8,190 0 10,600
Proposed Spaces
9 Outdoor Spaces 58 IU 900 FTE 76 IU 1200 FTE
IU Quantity SF Total IU Quantity SF Total
9.1 Science Terrace 1 1,000 1 1,000
9.2 Art Terrace 1 1,000 1 1,000
9.3 Play ground: Separate structures for Pre‐K to 1 1
2nd, 3rd to 5th
9.4 Play court: 65'x 125' 1 8,125 1 8,125
9.5 Play field: 1.5 acre minimum; 2 acres target 1 1
10 Parking
2 spaces per IU 116 152
DeKalb County School District
Operations Division, Design Construction Department 8 of 8 VERSION: 5/25/2018
APPENDIX C2
DeKalb County School District
Educational Specifications
Middle School Grades 6 to 8
Version: 3/30/2018
Middle School Grades 6 to 8
Educational Specifications
Proposed Spaces
MS Space Summary 6-8 74 IU 1200 FTE 92 IU 1500 FTE 109 IU 1800 FTE
IU Total SF IU Total SF IU Total SF
1 Core Academics 56 59,600 70 75,350 84 90,950
2 Special Education 6 5,900 8 7,700 10 9,850
3 Performing & Visual Arts 5 9,240 6 10,840 6 10,920
4 CTAE 3 7,200 3 7,200 3 7,200
5 Media Center (sized for FTE+300) 1 7,110 1 8,130 1 9,480
6 Physical Education 3 26,770 4 28,120 5 31,670
7 Cafeteria & Kitchen (sized for FTE+300) 0 12,095 0 14,095 0 15,670
8 Administration & Guidance 0 7,260 0 7,560 0 8,160
9 Building Services 0 5,790 0 7,630 0 9,470
Subtotal 74 140,965 92 166,625 109 193,370
Circulation, common areas etc. at 35% 49,338 58,319 67,680
Total 74 190,303 92 224,944 109 261,050
10 Outdoor Spaces
11 Parking
IU : Instructional Unit FTE: Full Time Equivalent SF: Square Feet
NOTE: This document outlines the DeKalb County School District's intended designs for 1,200-seat, 1500-seat, and 1,800-seat
middle schools. These Educational Specifications address core size standards (i.e., physical education, kitchen, cafeteria, and
media center), the program or distribution of classroom types (i.e., general classrooms, special education spaces, career tech
labs, etc.), the size of the classrooms and other spaces, provision of athletic facilities, and parking requirements, etc. for a new
middle school. Please note that these educational specifications are for the construction of a new middle school. For other
improvements, such as an addition to an existing middle school, these educational specifications will provide general
guidance or “targets” to the architects of record for these type of projects.
DeKalb County School District
Operations Division, Design Construction Department 1 of 8 VERSION: 3/30/2018
Middle School Grades 6 to 8
Educational Specifications
Proposed Spaces
Core Academics
1 74 IU 1200 FTE 92 IU 1500 FTE 109 IU 1800 FTE
IU Quantity SF Total IU Quantity SF Total IU Quantity SF Total
1.1 6th to 8th Grade Classroom 36 36 850 30,600 45 45 850 38,250 54 54 850 45,900
1.2 Science Lab 12 12 1,200 14,400 15 15 1,200 18,000 18 18 1,200 21,600
1.2a Science Prep Room / Storage 6 350 2,100 8 350 2,800 9 350 3,150
1.3 World Language Classroom 3 3 850 2,550 4 4 850 3,400 5 5 850 4,250
1.4 Connections Classroom 4 4 850 3,400 5 5 850 4,250 6 6 850 5,100
1.5 In-School Suspension 1 1 850 850 1 1 850 850 1 1 850 850
1.6 Teacher/Team Planning/Small Group 6 400 2,400 8 400 3,200 10 400 4,000
1.7 Flexible Learning Area / "Break-out" Space 12 200 2,400 15 200 3,000 18 200 3,600
1.8 Instructional Materials/ Secured Storage 6 150 900 8 200 1,600 10 250 2,500
Core Academic 6-8 Subtotal 56 59,600 70 75,350 84 90,950
Proposed Spaces
2 Special Education 74 IU 1200 FTE 92 IU 1500 FTE 109 IU 1800 FTE
IU Quantity SF Total IU Quantity SF Total IU Quantity SF Total
2.1 Special Ed Classroom 5 5 850 4,250 7 7 850 5,950 8 8 850 6,800
2.1a In Program Bathroom (assisted toileting area) 1 100 100 2 100 200 3 100 300
2.2 Home Living Center / Life Skills / Independent 1 1 1,200 1,200 1 1 1,200 1,200 2 2 1,200 2,400
Living
2.3 Small Group / Tutor / Resource Room 1 150 150 1 150 150 1 150 150
2.4 Storage / Equipment /Book Room 1 200 200 1 200 200 1 200 200
Special Education 6-8 Subtotal 6 5,900 8 7,700 10 9,850
Special Needs 6-8
DeKalb County School District
Operations Division, Design Construction Department 2 of 8 VERSION: 3/30/2018
Middle School Grades 6 to 8
Educational Specifications
Proposed Spaces
3 Visual & Performing Arts 74 IU 1200 FTE 92 IU 1500 FTE 109 IU 1800 FTE
IU Quantity SF Total IU Quantity SF Total IU Quantity SF Total
3.1 Band classroom 1 1 2,200 2,200 1 1 2,200 2,200 1 1 2,200 2,200
3.1a Office 1 150 150 1 150 150 1 150 150
3.1b Storage 1 200 200 1 200 200 1 200 200
3.2 Orchestra classroom 1 1 1,700 1,700 1 1 1,700 1,700 1 1 1,700 1,700
3.2a Office 1 150 150 1 150 150 1 150 150
3.2b Storage 1 200 200 1 200 200 1 200 200
3.3 Choir classroom 1 1 1,400 1,400 1 1 1,400 1,400 1 1 1,400 1,400
3.3a Office 1 150 150 1 150 150 1 150 150
3.3b Storage 1 100 100 1 100 100 1 100 100
3.4 Keyboarding Classroom 1 1 850 850 1 1 850 850 1 1 850 850
3.5 Music Practice Room 3 80 240 3 80 240 4 80 320
3.6 Visual Arts Classroom 1 1 1,600 1,600 2 2 1,600 3,200 2 2 1,600 3,200
3.6a Visual Arts Storage 1 200 200 1 200 200 1 200 200
3.6b Kiln Room 1 100 100 1 100 100 1 100 100
Visual & Performing Arts 6-8 Subtotal 5 9,240 6 10,840 6 10,920
DeKalb County School District
Operations Division, Design Construction Department 3 of 8 VERSION: 3/30/2018
Middle School Grades 6 to 8
Educational Specifications
Proposed Spaces
4 Career, Technology & Agriculture Education 74 IU 1200 FTE 92 IU 1500 FTE 109 IU 1800 FTE
IU Quantity SF Total IU Quantity SF Total IU Quantity SF Total
4.1 Business and Computer Science Lab l
1 1 1,500 1,500 1 1 1,500 1,500 1 1 1,500 1,500
4.1a Office 1 150 150 1 150 150 1 150 150
4.1b Storage 1 150 150 1 150 150 1 150 150
4.2 Family and Consumer Science Lab 1 1 2,200 2,200 1 1 2,200 2,200 1 1 2,200 2,200
4.2a Storage 1 200 200 1 200 200 1 200 200
4.3 Engineering and Technology Lab 1 1 2,300 2,300 1 1 2,300 2,300 1 1 2,300 2,300
4.3a Office 1 150 150 1 150 150 1 150 150
4.3b Workroom 1 350 350 1 350 350 1 350 350
4.3c Storage 1 200 200 1 200 200 1 200 200
CTAE 6-8 Subtotal 3 7,200 3 7,200 3 7,200
Proposed Spaces
5 Media Center (sized for FTE+300) 74 IU 1200 FTE 92 IU 1500 FTE 109 IU 1800 FTE
IU Quantity SF Total IU Quantity SF Total IU Quantity SF Total
5.1 Reading Room 1 1 3,100 3,100 1 1 3,800 3,800 1 1 4,750 4,750
5.1a Office 2 150 300 2 150 300 2 150 300
5.1b Conference (seat 12) 1 200 200 1 200 200 2 200 400
5.1c A. V. Production & Storage 1 900 900 1 1,000 1,000 1 1,100 1,100
5.1d Small Group Project Rooms / Tutoring 3 120 360 4 120 480 4 120 480
5.1e Projects Laboratory / Maker Space 1 1,150 1,150 1 1,150 1,150 1 1,150 1,150
5.1f Workroom / Storage 1 900 900 1 900 900 1 900 900
5.1g Secure Storage 1 200 200 1 300 300 1 400 400
Media Center 6-8 Subtotal 1 7,110 1 8,130 1 9,480
DCSD Standard SF Target = 1.25 x GaDOE Minimum
DeKalb County School District
Operations Division, Design Construction Department 4 of 8 VERSION: 3/30/2018
Middle School Grades 6 to 8
Educational Specifications
Proposed Spaces
6 Physical Education 74 IU 1200 FTE 92 IU 1500 FTE 109 IU 1800 FTE
IU Quantity SF Total IU Quantity SF Total IU Quantity SF Total
6.1 Gymnasium with bleachers 1 1 11,000 11,000 1 1 11,000 11,000 1 1 11,000 11,000
6.1a Auxiliary Gym 1 6,500 6,500 1 6,500 6,500 1 6,500 6,500
6.1b Locker Rooms 2 900 1,800 2 950 1,900 2 1,000 2,000
6.1c Student restrooms and showers 2 300 600 2 350 700 2 400 800
6.1d Office / Bathroom: PE teachers 2 300 600 2 300 600 3 300 900
6.1e Storage 3 500 1,500 3 600 1,800 3 700 2,100
6.1f Laundry 1 170 170 1 170 170 1 170 170
6.2 Weight Room 1 1,000 1,000 1 1,000 1,000 1 1,000 1,000
6.3 Multipurpose Room 1 1,900 1,900 1 1,900 1,900 2 1,900 3,800
6.4 Health Classroom 2 2 850 1,700 3 3 850 2,550 4 4 850 3,400
Physical Education 6-8 Subtotal 3 26,770 4 28,120 5 31,670
DeKalb County School District
Operations Division, Design Construction Department 5 of 8 VERSION: 3/30/2018
Middle School Grades 6 to 8
Educational Specifications
Proposed Spaces
Cafeteria & Kitchen (sized for
7 74 IU 1200 FTE 92 IU 1500 FTE 109 IU 1800 FTE
FTE+300)
IU Quantity SF Total IU Quantity SF Total IU Quantity SF Total
7.1 Cafeteria/Student Seating Area 1 6,050 6,050 1 7,300 7,300 1 8,500 8,500
7.1a Table & Chair Storage 1 500 500 1 600 600 1 700 700
7.2 Kitchen 1 2,000 2,000 1 2,100 2,100 1 2,200 2,200
7.2a Serving Area 1 900 900 1 1,000 1,000 1 1,100 1,100
7.2b Dry Goods Storage 1 225 225 1 350 350 1 350 350
7.2c Cooler/Freezer 1 800 800 1 975 975 1 1,000 1,000
7.2d Dish Wash Area 1 250 250 1 400 400 1 450 450
7.2e Kitchen Mgr. Office 1 150 150 1 150 150 1 150 150
7.2f Restroom / Locker room 1 200 200 1 200 200 1 200 200
7.2g Exterior Can Wash 1 20 20 1 20 20 1 20 20
7.3 Stage 1 1,000 1,000 1 1,000 1,000 1 1,000 1,000
Cafeteria & Kitchen 6-8 Subtotal 0 12,095 0 14,095 0 15,670
DCSD Standard SF Target = Cafeteria :1.3 x GaDOE Minimum; Kitchen: 1.15 x GaDOE Minimum
DeKalb County School District
Operations Division, Design Construction Department 6 of 8 VERSION: 3/30/2018
Middle School Grades 6 to 8
Educational Specifications
Proposed Spaces
8 Administration & Counseling 74 IU 1200 FTE 92 IU 1500 FTE 109 IU 1800 FTE
IU Quantity SF Total IU Quantity SF Total IU Quantity SF Total
8.01 Reception Lobby 1 500 500 1 500 500 1 500 500
8.02 Principal's Office with conference 1 460 460 1 460 460 1 460 460
space,closet, restroom
8.03 Assistant Principal Office 3 300 900 3 300 900 4 300 1,200
8.04 Conference Room 2 300 600 2 300 600 2 300 600
8.05 Office (Bookkeeper, Secretary, Attendance) 3 150 450 3 150 450 3 150 450
8.06 Mail/Work/Copy Room 1 500 500 1 500 500 1 500 500
8.07 Administrative Storage (Supplies,General 2 200 400 2 200 400 2 200 400
Storage)
8.08 Faculty Lounge with two restrooms 1 900 900 1 900 900 1 900 900
8.09 Health Clinic with supply closet and rest room 1 500 500 1 500 500 1 500 500
8.10 Records /Testing Vault Storage 1 150 150 1 150 150 1 150 150
8.11 Guidance Counselor's Office 5 150 750 5 150 750 5 150 750
8.11a Reception / Waiting for Counseling 1 100 100 1 100 100 1 100 100
8.12 SRO Office 1 150 150 1 150 150 1 150 150
8.13 Flex Offices 6 150 900 8 150 1,200 10 150 1,500
Administration & Counseling 6-8 Subtotal 7,560 8,160
0 7,260
DeKalb County School District
Operations Division, Design Construction Department 7 of 8 VERSION: 3/30/2018
Middle School Grades 6 to 8
Educational Specifications
Proposed Spaces
9 Building Services 74 IU 1200 FTE 92 IU 1500 FTE 109 IU 1800 FTE
IU Quantity SF Total IU Quantity SF Total IU Quantity SF Total
9.1 Battery Restrooms 6 650 3,900 8 650 5,200 10 650 6,500
9.2 Custodial Closet 7 70 490 9 70 630 11 70 770
9.3 Storage 7 200 1,400 9 200 1,800 11 200 2,200
Building Services 6-8 Subtotal IU 5,790 7,630 9,470
Proposed Spaces
10 Outdoor Spaces 74 IU 1200 FTE 92 IU 1500 FTE 109 IU 1800 FTE
IU Quantity SF Total IU Quantity SF Total IU Quantity SF Total
10.1 Outdoor Classroom 1 1,000 1,000 1 1,000 1,000 1 1,000 1,000
10.2 Art patio 1 1,000 1,000 1 1,000 1,000 1 1,000 1,000
10.3 Turf Practice Field for football, soccer; 6 lane 1 145,000 145,000 1 145,000 145,000 1 145,000 145,000
track
11 Parking
Target : 3 spaces per IU
Minimum: 2.5 spaces per IU
DeKalb County School District
Operations Division, Design Construction Department 8 of 8 VERSION: 3/30/2018
APPENDIX C3
DeKalb County School District
Educational Specifications
High School Grades 9 to 12
Version: 3/30/2018
High School Grades 9 to 12
Educational Specifications
Proposed Spaces
HS Space Summary 9-12 94 IU / 1800 FTE 113 IU / 2200 FTE 119 IU / 2300 FTE 129 IU / 2500 FTE
IU Total IU Total IU Total IU Total
1 Core Academics 9th to 12th Grade 63 63,650 79 79,350 82 82550 86 88650
2 Special Education 10 9,300 11 10,900 12 11,300 14 13,300
3 Performing & Visual Arts 7 16,270 9 18,100 10 21,030 11 23,550
4 Career, Technology & Agricultural Education 10 25,800 10 25,800 10 25,800 13 33,100
5 Media Center (FTE +300) 1 9,180 1 10,700 1 11100 1 11700
6 Physical Education 3 47,590 3 48,250 4 49,830 4 52,690
7 Cafeteria & Kitchen (FTE +300) 0 15,970 0 18,225 0 18,775 0 19,725
8 Administration & Counseling 0 8,710 0 9,710 0 10,160 0 10,760
9 Building Services 0 9,470 0 11,310 0 12230 0 13150
10 Auditorium 0 11,010 0 11,010 0 11,010 0 11,010
Subtotal 94 205,940 113 243,355 119 253785 129 277635
Circulation, common areas, etc. at 35% 72,079 85,174 88,825 97,172
Total 94 278,019 113 328,529 119 342,610 129 374,807
11 Outdoor Spaces
12 Parking
IU : Instructional Unit FTE: Full Time Equivalent SF: Square Feet
NOTE: This document outlines the DeKalb County School District's intended designs for its high schools. These Educational Specifications address core size standards (i.e., physical
education, kitchen, cafeteria, and media center), the program or distribution of classroom types (i.e., general classrooms, special education spaces, career tech labs, etc.), the size of the
classrooms and other spaces, provision of athletic facilities, and parking requirements, etc. for a new high school. Please note that these educational specifications are for the
construction of a new high school. For other improvements, such as an addition to an existing high school, these educational specifications will provide general guidance or “targets”
to the architects of record for these type of projects.
DeKalb County School District
Operations Division, Design Construction Department 1 of 7 VERSION: 3/30/2018
High School Grades 9 to 12
Educational Specifications
Proposed Spaces
1 Core Academics 9-12 94 IU / 1800 FTE 113 IU / 2200 FTE 119 IU / 2300 FTE 129 IU / 2500 FTE
IU Quantity SF Total IU Quantity SF Total IU Quantity SF Total IU Quantity SF Total
1.1 9th to 12th Grade Classroom 41 41 800 32,800 49 49 800 39,200 52 52 800 41,600 58 58 800 46,400
1.2 Science Lab 11 11 1,300 14,300 13 13 1,300 16,900 14 14 1,300 18,200 16 16 1,300 20,800
1.2a Science Prep Room / Storage 6 200 1,100 7 200 1,300 7 200 1,400 8 200 1,600
1.3 World Language Classroom 4 4 800 3,200 5 5 800 4,000 6 6 800 4,800 7 7 800 5,600
1.4 Other Classroom 6 6 800 4,800 11 11 800 8,800 9 9 800 7,200 4 4 800 3,200
1.5 In School Suspension 1 1 800 800 1 1 800 800 1 1 800 800 1 1 800 800
1.6 Teacher/Team Planning 7 400 2,800 9 400 3,600 9 400 3,600 11 400 4,400
1.7 Flexible Learning Area / "Break-out" Space 14 200 2,800 17 200 3,400 18 200 3,600 21 200 4,200
1.8 Instructional Materials/ Secured Storage 7 150 1,050 9 150 1,350 9 150 1,350 11 150 1,650
Core Academics 9-12 Subtotal 63 63,650 79 79,350 82 82,550 86 88,650
Proposed Spaces
2 Special Education 9-12 94 IU / 1800 FTE 113 IU / 2200 FTE 119 IU / 2300 FTE 129 IU / 2500 FTE
IU Quantity SF Total IU Quantity SF Total IU Quantity SF Total IU Quantity SF Total
2.1 Special Ed Classroom 8 8 800 6,400 9 10 800 8,000 10 10 800 8,000 11 11 800 8,800
2.1a Bathroom (assisted toileting) 2 100 200 2 100 200 3 100 300 3 100 300
2.2 Home Living Center / Life Skills / Independent Living
2 2 1,200 2,400 2 2 1,200 2,400 2 2 1,200 2,400 3 3 1,200 3,600
2.3 Small Group / Tutor / Resource Room 1 150 150 1 150 150 2 150 300 2 150 300
2.4 Storage / Book Room 1 150 150 1 150 150 2 150 300 2 150 300
Special Education 9-12 Subtotal 10 9,300 11 10,900 12 11,300 14 13,300
DeKalb County School District
Operations Division, Design Construction Department 2 of 7 VERSION: 3/30/2018
High School Grades 9 to 12
Educational Specifications
Proposed Spaces
3 Visual & Performing Arts 9-12 94 IU / 1800 FTE 113 IU / 2200 FTE 119 IU / 2300 FTE 129 IU / 2500 FTE
IU Quan. SF Total IU Quan. SF Total IU Quan. SF Total IU Quan. SF Total
3.1 Band classroom 1 1 2,200 2,200 1 1 2,200 2,200 2 2 2,200 4,400 2 2 2,200 4,400
3.1a Office 1 150 150 1 150 150 2 150 300 2 150 300
3.1b Storage 1 400 400 1 400 400 2 400 800 2 400 800
3.2 Orchestra classroom 1 1 2,200 2,200 1 1 2,200 2,200 1 1 2,200 2,200 1 1 2,200 2,200
3.2a Office 1 150 150 1 150 150 1 150 150 1 150 150
3.2b Storage 1 400 400 1 400 400 1 400 400 2 400 800
3.3 Choir classroom 1 1 1,800 1,800 1 1 1,800 1,800 1 1 1,800 1,800 1 1 1,800 1,800
3.3a Office 1 150 150 1 150 150 1 150 150 1 150 150
3.3b Storage 1 150 150 1 200 200 1 200 200 1 200 200
3.4 Keyboarding Classroom 1 1 800 800 1 1 800 800 1 1 800 800 1 1 800 800
3.5 Practice Room 4 80 320 5 80 400 6 80 480 7 80 560
3.6 Dance Classroom 1 1 2,000 2,000 1 1 2,000 2,000 1 1 2,000 2,000 2 2 2,000 4,000
3.7 Drama Classroom (Black Box)* 1 2,000 2,000 1 1 2,000 2,000 1 1 2,000 2,000 1 1 2,000 2,000
3.8a Visual Arts Classroom 2D 2 2 1,600 3,200 3 3 1,600 4,800 3 3 1,600 4,800 3 3 1,600 4,800
3.8b Visual Arts Storage / Workroom 1 200 200 1 300 300 2 200 400 2 220 440
3.8c Kiln Room 1 150 150 1 150 150 1 150 150 1 150 150
Visual & Performing Arts 9-12 Subtotal 7 16,270 9 18,100 10 21,030 11 23,550
Proposed Spaces
4 Career, Technology & Agriculture Education 9-12 94 IU / 1800 FTE 113 IU / 2200 FTE 119 IU / 2300 FTE 129 IU / 2500 FTE
IU Quan. SF Total IU Quan. SF Total IU Quan. SF Total IU Quan. SF Total
4.1 Business and Computer Science Lab 2 2 1,650 3,300 2 2 1,650 3,300 2 2 1,650 3,300 2 2 1,650 3,300
4.1a Office 1 150 150 1 150 150 1 150 150 1 150 150
4.1b Storage 1 150 150 1 150 150 1 150 150 1 150 150
4.2 Family and Consumer Science Lab 2 2 2,250 4,500 2 2 2,250 4,500 2 2 2,250 4,500 2 2 2,250 4,500
4.2a Multi-Use room 1 150 150 1 150 150 1 150 150 1 150 150
4.2b Storage 1 150 150 1 150 150 1 150 150 1 150 150
4.3 Engineering and Technology Lab 2 2 2,600 5,200 2 2 2,600 5,200 2 2 2,600 5,200 3 3 2,600 7,800
4.3a Classroom 2 800 1,600 2 800 1,600 2 800 1,600 3 800 2,400
4.3b Workroom 2 400 800 2 400 800 2 400 800 3 400 1,200
4.3c Storage 2 200 400 2 200 400 2 200 400 3 200 600
4.4 Jr. ROTC Classroom 2 2 1,250 2,500 2 2 1,250 2,500 2 2 1,250 2,500 3 3 1,100 3,300
4.4a Office 2 150 300 2 150 300 2 150 300 2 150 300
4.4b Storage 1 200 200 1 200 200 1 200 200 1 200 200
4.4c Range 1 1,400 1,400 1 1,400 1,400 1 1,400 1,400 1 1,400 1,400
4.5 Optional CTAE Pathways (average size) 2 2 2,500 5,000 2 2 2,500 5,000 2 2 2,500 5,000 3 3 2,500 7,500
CTAE 9-12 Subtotal 10 25,800 10 25,800 10 25,800 13 33,100
DeKalb County School District
Operations Division, Design Construction Department 3 of 7 VERSION: 3/30/2018
High School Grades 9 to 12
Educational Specifications
Proposed Spaces
5 Media Center 9-12 (FTE + 300) 94 IU / 1800 FTE 113 IU / 2200 FTE 119 IU / 2300 FTE 129 IU / 2500 FTE
IU Quan. SF Total IU Quan. SF Total IU Quan. SF Total IU Quan. SF Total
5.1 Reading Room 1 1 5,200 5,200 1 1 6,400 6,400 1 1 6,600 6,600 1 1 6,900 6,900
5.1a Office with Shared Restroom 2 150 300 2 150 300 2 150 300 2 150 300
5.1b Conference (seat 12) 2 200 400 2 200 400 3 200 600 3 200 600
5.1c A. V. Production & Storage 1 900 900 1 900 900 1 900 900 1 900 900
5.1d Small Group Project Rooms / Tutoring 4 120 480 5 120 600 5 120 600 5 120 600
5.1e Projects Laboratory / Maker Space 1 1,000 1,000 1 1,000 1,000 1 1,000 1,000 1 1,100 1,100
5.1f Workroom / Storage 1 500 500 1 500 500 1 500 500 1 500 500
5.1g Secure Storage 2 200 400 3 200 600 3 200 600 4 200 800
Media Center 9-12 Subtotal 1 9,180 1 10,700 1 11,100 1 11,700
DCSD Standard SF Target = 1.25 x GaDOE Minimum
Proposed Spaces
6 Physical Education 9-12 94 IU / 1800 FTE 113 IU / 2200 FTE 119 IU / 2300 FTE 129 IU / 2500 FTE
IU Quantity SF Total IU Quantity SF Total IU Quantity SF Total IU Quantity SF Total
6.1 Gymnasium with raised track/mezannine 1 1 22,000 22,000 1 1 22,000 22,000 1 1 22,000 22,000 1 1 22,000 22,000
6.1a Auxiliary Gymnasium 1 8,000 8,000 1 8,000 8,000 1 8,000 8,000 1 8,000 8,000
6.1b Locker Rooms 2 1,400 2,800 2 1,450 2,900 2 1,500 3,000 2 1,600 3,200
6.1c Student restrooms and showers 2 800 1,600 2 850 1,700 2 900 1,800 2 950 1,900
6.1d Office / Bathroom: PE teachers & Coaches 9 180 1,620 11 180 1,980 12 180 2,160 14 180 2,520
6.1e Storage (multiple space, not broken out) 1 2,000 2,000 1 2,100 2,100 1 2,200 2,200 1 2,400 2,400
6.1f Laundry 1 170 170 1 170 170 1 170 170 1 170 170
6.1g Training 1 400 400 1 400 400 1 400 400 1 400 400
6.2 Multipurpose/Fitness Room 1 2,400 2,400 1 2,400 2,400 1 2,400 2,400 1 2,400 2,400
6.2a Multipurpose/Wrestling Room 1 2,400 2,400 1 2,400 2,400 1 2,400 2,400 1 2,400 2,400
6.2b Weight Room 1 2,000 2,000 1 2,000 2,000 1 2,000 2,000 2 2,000 4,000
6.3 Health Classroom 2 2 1,100 2,200 2 2 1,100 2,200 3 3 1,100 3,300 3 3 1,100 3,300
Physical Education 9-12 Subtotal 3 47,590 3 48,250 4 49,830 4 52,690
DeKalb County School District
Operations Division, Design Construction Department 4 of 7 VERSION: 3/30/2018
High School Grades 9 to 12
Educational Specifications
Proposed Spaces
7 Cafeteria & Kitchen 9-12 (FTE + 300) 94 IU / 1800 FTE 113 IU / 2200 FTE 119 IU / 2300 FTE 129 IU / 2500 FTE
IU Quan. SF Total IU Quan. SF Total IU Quan. SF Total IU Quan. SF Total
7.1 Cafeteria/Student seating area 1 9,800 9,800 1 11,700 11,700 1 12,200 12,200 1 13,100 13,100
7.1b Table & Chair Storage 2 300 600 2 325 650 2 350 700 2 375 750
7.2 Kitchen 1 2,000 2,000 1 2,100 2,100 1 2,100 2,100 1 2,100 2,100
7.2a Serving Area 1 1,400 1,400 1 1,500 1,500 1 1,500 1,500 1 1,500 1,500
7.2b Dry Goods Storage 1 500 500 1 500 500 1 500 500 1 500 500
7.2c Cooler/Freezer 1 900 900 1 900 900 1 900 900 1 900 900
7.2d Dish Wash Area 1 350 350 1 350 350 1 350 350 1 350 350
7.2e Kitchen Mgr. Office 1 200 200 2 150 300 2 150 300 2 150 300
7.2f Restroom/ Locker Room 1 200 200 1 200 200 1 200 200 1 200 200
7.2g Exterior Can Wash 1 20 20 1 25 25 1 25 25 1 25 25
School Nutrition 9-12 Subtotal 15,970 18,225 18,775 19,725
DCSD Standard SF Target = Cafeteria :1.4 x GaDOE Minimum; Kitchen: 1.3 x GaDOE
Proposed Spaces
8 Administration & Counseling 9-12 94 IU / 1800 FTE 113 IU / 2200 FTE 119 IU / 2300 FTE 129 IU / 2500 FTE
IU Quantity SF Total IU Quantity SF Total IU Quantity SF Total IU Quantity SF Total
8.01 Reception Lobby 1 600 600 1 700 700 1 800 800 1 900 900
8.02 Principal's Office with conference space,closet, 1 460 460 1 460 460 1 460 460 1 460 460
restroom
8.03 Assistant Principal Office 4 300 1,200 5 300 1,500 5 300 1,500 5 300 1,500
8.04 Conference Room 2 300 600 3 300 900 3 300 900 3 300 900
8.05 Office (Bookkeeper, Secretary, Attendance) 3 150 450 3 150 450 3 150 450 3 150 450
8.06 Mail/Work/Copy Room 1 500 500 1 500 500 1 500 500 1 500 500
8.07 Administrative Storage (Supplies,General Storage) 2 200 400 2 200 400 2 200 400 2 200 400
8.08 Faculty Lounge with two restrooms 1 900 900 1 900 900 1 900 900 1 900 900
8.09 Health Clinic with supply closet and rest room 1 500 500 1 500 500 1 500 500 1 500 500
8.10 Records /Testing Vault Storage 1 150 150 1 150 150 1 150 150 1 150 150
8.11 Guidance Counselor's Office 6 150 900 7 150 1,050 8 150 1,200 9 150 1,350
8.11a Reception / Waiting for Counseling / Library 1 250 250 1 250 250 1 300 300 1 350 350
8.12 SRO Office 1 150 150 1 150 150 1 150 150 2 150 300
8.13 Flex Offices 11 150 1,650 12 150 1,800 13 150 1,950 14 150 2,100
Administration & Counseling 9-12 Subtotal 8,710 9,710 10,160 10,760
DeKalb County School District
Operations Division, Design Construction Department 5 of 7 VERSION: 3/30/2018
High School Grades 9 to 12
Educational Specifications
Proposed Spaces
9 Building Services 9-12 94 IU / 1800 FTE 113 IU / 2200 FTE 119 IU / 2300 FTE 129 IU / 2500 FTE
IU Quan. SF Total IU Quan. SF Total IU Quan. SF Total IU Quan. SF Total
9.1 Battery Restrooms 10 650 6,500 12 650 7,800 13 650 8,450 14 650 9,100
9.2 Custodial Closet 11 70 770 13 70 910 14 70 980 15 70 1,050
9.3 Storage 11 200 2,200 13 200 2,600 14 200 2,800 15 200 3,000
Building Services 9-12 Subtotal 0 9,470 0 11,310 0 12,230 0 13,150
Proposed Spaces
10 Auditorium 9-12 94 IU / 1800 FTE 113 IU / 2200 FTE 119 IU / 2300 FTE 129 IU / 2500 FTE
IU Quantity SF Total IU Quantity SF Total IU Quantity SF Total IU Quantity SF Total
10.1 Auditorium with area for band 1 6,200 6,200 1 6,200 6,200 1 6,200 6,200 1 6,200 6,200
10.1a Stage 1 1,500 1,500 1 1,500 1,500 1 1,500 1,500 1 1,500 1,500
10.1b Dressing Room with Restroom 2 250 500 2 250 500 2 250 500 2 250 500
10.1c Costume Storage 2 250 500 2 250 500 2 250 500 2 250 500
10.1d Scene Shop and Storage (exterior loading access) 1 1,000 1,000 1 1,000 1,000 1 1,000 1,000 1 1,000 1,000
10.1e Control Room / Panel Room 1 250 250 1 250 250 1 250 250 1 250 250
10.2 Lobby 1 660 660 1 660 660 1 660 660 1 660 660
10.2a Ticketing 1 100 100 1 100 100 1 100 100 1 100 100
10.2b Concessions 1 300 300 1 300 300 1 300 300 1 300 300
Auditorium 9-12 Subtotal 0 11,010 0 11,010 0 11,010 0 11,010
DeKalb County School District
Operations Division, Design Construction Department 6 of 7 VERSION: 3/30/2018
High School Grades 9 to 12
Educational Specifications
Proposed Spaces
11 Outdoor Spaces 9-12 94 IU / 1800 FTE 113 IU / 2200 FTE 119 IU / 2300 FTE 129 IU / 2500 FTE
IU Quantity SF Total IU Quantity SF Total IU Quantity SF Total IU Quantity SF Total
11.1 Outdoor Classroom 1 1,000 1,000 1 1,000 1,000 1 1,000 1,000 1 1,000 1,000
11.2 Art patio 1 1,000 1,000 1 1,000 1,000 1 1,000 1,000 1 1,000 1,000
11.3 Softball with Dugout 1 65,000 65,000 1 65,000 65,000 1 65,000 65,000 1 65,000 65,000
11.4 Baseball with Dugout 1 160,000 160,000 1 160,000 160,000 1 160,000 160,000 1 160,000 160,000
11.5 Turf Practice Field for football, soccer; 8 lane track 1 140,000 140,000 1 140,000 140,000 1 140,000 140,000 1 140,000 140,000
with shot, discus, long jump
11.6 Tennis 4 4,800 19,200 4 4,800 19,200 4 4,800 19,200 4 4,800 19,200
11.7 JROTC Pad 1 10,000 10,000 1 10,000 10,000 1 10,000 10,000 1 10,000 10,000
11.8 Marching Band practice area (in parking lot) 1 1 1 1
11.9 Additional grassed field (if site permits) 1 84,240 84,240 1 84,240 84,240 2 84,240 84,240 2 84,240 84,240
Outdoor Physical Education 9-12 Subtotal
12 Parking 9-12
Target : 6 spaces per IU
Minimum: 4 spaces per IU
DeKalb County School District
Operations Division, Design Construction Department 7 of 7 VERSION: 3/30/2018
APPENDIX D
Design Guidelines for Facility
Construction
VERSION 2018.04.04
Department of Design and Construction
Operations Division
Sam Moss Service Center
1780 Montreal Road
Tucker, GA 30084
1
DCSD Design Guidelines
VERSION 2018.04.04
These Design Guideline requirements reflect DeKalb County
School District’s (DCSD) experience in building and operating
schools. They are provided to assist Design Professionals in
preparing contract documents for new schools, additions, and renovation projects.
The aim is to balance the need for instructional functionality with aesthetics,
accessibility, operability, sustainability, and security so that all students, staff, and
community members feel welcome and safe.
The Design Guideline requirements are organized in sixteen (16) divisions similar to the Master Format
industry standard specification divisions. Technical specifications for each DCSD project shall be
prepared by and be the legal responsibility of the Design Professional of Record. This document serves
as a guideline to the project designer of minimum performance standards and expectations the District
has for school construction. They are not intended to be complete technical specifications. The Design
Professional shall be responsible for incorporating these requirements into the appropriate contract
documents. Any deviation from these guidelines must be approved in writing by DCSD staff.
All requirements noted shall be assumed to apply to every school type, unless specifically noted. DCSD
or its designee shall be solely responsible for establishing and maintaining the DeKalb County School
District Design Guidelines.
Design Professionals shall coordinate use of these Design Guideline requirements with related
documents and regulations, including, but not limited to:
Georgia Department of Education (GaDOE) Architectural Review Documents: GaDOE requires
that Construction Documents for DCSD projects comply with GaDOE standards and be
submitted for formal review. These standards and review requirements are posted on the
GADOE Facilities Services Resources website: http://www.GaDOE.org/Finance‐and‐Business‐
Operations/Facilities‐Services/Pages/Facilities‐Services‐Resources.aspx. Drawing submittals
require coordination with the current GADOE “Curriculum and Space Needs” form for each
project. These forms will be provided by GADOE through the DCSD Program Manager.
Georgia Department of Education (GDOE) Grants Administration Documents: At projects where
GADOE will provide funding, additional documentation is required. These documents are also
posted on the GADOE Facilities Services Resources website.
The following DeKalb County School District (DCSD) guiding documents are posted on the DCSD website
(www.dekalbschoolsga.org):
Local Five‐Year Facilities Plan
DeKalb County School District (DCSD) Educational Specifications: Educational Specifications
provide descriptions of typical programmed spaces for each of the three main types of schools:
Elementary, Middle and High. These Design Guidelines describes construction requirements
applicable to all types of schools.
2
DCSD Design Guidelines
VERSION 2018.04.04
DIVISION 1 – GENERAL
01.01 Facility Planning
1. Grades to be Housed: Typical new schools in the DeKalb County School District shall be designed
to house the following grade levels:
a. Elementary: Kindergarten (K), First (1st), Second (2nd), Third (3rd), Fourth (4th) and
Fifth (5th) grades.
b. Middle: Sixth (6th), Seventh (7th) and Eighth (8th) Grades.
c. High: Ninth (9th), Tenth (10th), Eleventh (11th) and Twelfth (12th) Grades.
2. Building Capacity: The District’s Planning Department will determine the Full Time Equivalent
(FTE) Capacity for new schools in the DeKalb County School District.
3. Building Core: The “core” consists of ancillary spaces that support the classroom instructional
spaces. These include the Cafeteria, Kitchen and Media Center. The GADOE has issued rules
setting forth minimum floor areas for such spaces, based upon FTE. Thus, provision for
expansion must begin with planning for a “core” large enough to support the largest practical
FTE contemplated for a given site. Typical new schools in the DeKalb County School District shall
be designed with the following core capacity:
a. Elementary Future FTE: plan for minimum 40% increase
b. Middle Future FTE: plan for minimum 30% increase
c. High Future FTE: plan for minimum 25% increase
4. Future Expansion: Any new design for DCSD facilities should be configured with future growth in
mind, to allow for expansion with a minimum amount of alteration of the original structure or
site. For new buildings or major additions, indicate area for future expansion on the
architectural site plan.
01.02 Room Numbers
DeKalb County School District requires incorporation of a single room numbering system for all
drawings, schedules and signage installed on the building, including: All architectural submittal drawings
1. GADOE Inventory Drawings
2. Door and Finish Schedules
3. HVAC Equipment, Automated Temperature Controls and Energy Systems
4. Signage on the building
To achieve this, the Architect shall develop a logical building and room numbering system at the
Schematic Planning stage. The sequence of room numbers shall be assigned based on ease of locating
rooms in the completed building. In order to direct students, staff and visitors, the sequence shall start
at the Main Entrance and progress in a logical sequence throughout the building. Random numbering of
rooms is not acceptable.
Room numbers shall be all numeric as required for GADOE Inventory. Major room numbers at multi‐
story buildings shall be 4 digits starting with the floor level, and progress around the building in
sequence (Room number 1211 indicates 1st floor, 2nd wing or Corridor, 11th room). Small spaces within
major rooms or suites shall be identified with the major room number plus numeric suffix (# 1211.1).
3
DCSD Design Guidelines
VERSION 2018.04.04
Where possible use whole thousands for wings or corridors (1200) and use postal odd‐even progressive
numbers down corridors (odd on right (1211), even on left (1212). All spaces must be numbered
including corridors, stairs, elevators, and service rooms. Stairs, elevator and service rooms may be
numbered as a suffix of the corridor leading to them. One story buildings shall be similar, but may use 3
digits when identification of the story is not needed. Room numbers at additions shall extend existing
Inventory Drawing numbers without repeats.
Architect shall present building and room numbering system to DCSD for review and approval before
incorporating them into the construction documents. After room numbers are approved they shall not
be casually altered without specific approval of DCSD Facilities Services Department. See Division 10 ‐
Room Signage.
01.03 GADOE Inventory Drawings
For all new buildings and additions, the Architect shall prepare Inventory Drawings. These documents
are required by the GADOE for the Local Facility Plan, and are used by DCSD for convenient reference.
Inventory Drawing standards include:
Deliver the Inventory Drawings to DCSD, formatted and saved in AutoCAD 2010.
The following layer list should be used:
1. Building walls shall be drawn in a simplified 2‐D drawing format using Auto CAD and show
only the net exposed surface of walls. (i.e., no hatching or interior chases)
2. Show windows as a single Cyan Line without spandrels or sills.
3. Show doors and swing as single lines similar to walls without thresholds or heads.
4. Eliminate unnecessary detail features which may interfere with the readability of text at the
prescribed sheet size.
5. Identify all spaces, including corridors, stairs, elevators, and service rooms, with room name,
room number and net area.
6. Standard sheet size = 11” x 17” without border
7. Do not use more than one sheet per floor level.
4
DCSD Design Guidelines
VERSION 2018.04.04
8. All text must be readable without magnification when printed on 11” x 17 sheet. Use
following Fonts and colors to better distinguish room identification:
Font styles:
Georgia
9. Net Room Areas shall be calculated based on the inside face of walls.
10. Gross building areas shall be calculated to the exterior surface of exterior walls. Do not
include overhangs.
11. Provide separate area calculations for mechanical mezzanines and canopies.
12. Text shall be individually positioned for each space for best readability.
13. Additions shall be identified with a yellow phantom line border and a title box showing
GADOE Building Number, Year when first occupied, and Gross Area.
14. Refer to typical existing Inventory Drawings for required Schedules, Tables and overall
Format.
01.04 Fire Evacuation Plans
For all new buildings and additions, the Design Professional shall prepare evacuation plans in accordance
with DeKalb County Fire Marshal regulations. Upon construction completion, these plans will be
mounted on interior walls throughout the facility to direct building occupants to exits.
1. For phased projects, intermediate evacuation plans are required for each phase.
2. Plans shall show simplified floor plan in black, with exit routes in red, on white background.
3. Deliver the Fire Evacuation Plans to DCSD in .pdf format at 11” X 17”.
4. To properly mount the plans, the Design professional shall specify a protective acrylic frame,
and locate mounting locations for contractor to install.
01.05 Proprietary Specifications
1. Technical Specifications shall generally be performance‐based and include a minimum of 3
acceptable manufacturers actively bidding in Georgia. These shall be reviewed by DCSD or its
designee in order to confirm acceptability.
2. It is the desire of DeKalb County School District to utilize proprietary specifications for items for
which there are less than three acceptable manufacturers or for items for which new purchases
must be of the same manufacturer as existing to achieve system wide compatibility and
economical use of funds in the maintenance of the systems. The current list of approved items is
in the appendix to this document.
3. The DCSD designee will furnish a letter of justification for each project, which must be submitted
with final documents to the Georgia Department of Education. The Design Professional shall
verify that the latest and most current document is used in Contract Documents.
5
DCSD Design Guidelines
VERSION 2018.04.04
01.06 Applicable Codes and Building Standards
The Design Professional is responsible for ensuring that all designs for
DCSD projects comply with all applicable building codes. We depend on
the expertise of our design professionals to support and protect our
community.
ADA and DCSD
1. All new school construction for DCSD must be designed and constructed in full compliance with
all requirements of the current edition Americans with Disabilities Act (ADA) and the Georgia
Accessibility Code. For major additions and renovations, areas of non‐compliance throughout
the entire existing building should be assessed by the design professional, even if outside the
scope of work. A brief synopsis of this information, along with proposed future solutions,
should be included in the designer’s preliminary report.
2. For remodeling, enlarging a toilet stall for ADA‐compliance will often result in fewer fixtures
available at the school, which has adverse effects. Any proposed reduction to the overall
number of water closets, urinals, or lavatories must be approved early in the project in writing
by the DCSD Design Manager.
3. Frequently overlooked items related to ADA compliance include:
At least one bench in each locker room shall provide back support
All electric water coolers (not just those in corridors) or other items that project from
the wall must be recessed or otherwise protected for compliance.
Provide contrast nosings at all stair treads.
The number of accessible parking spaces to be provided is determined by the aggregate
total of all spaces provided on the school site.
Renovations to an existing restroom shall include proper location of all toilet
accessories.
Provide stable, accessible route (concrete walkway preferred) to all play areas and play
equipment.
01.07 Acoustic Standards
The Design Professional shall be responsible for incorporating
appropriate acoustic design measures into the Construction Documents.
Follow GADOE guidelines and current industry standards such as
ASHRAE and ANSI Standard S12.60 guidelines regarding acoustic design
of classrooms. Building areas requiring special acoustic attention
include but are not limited to stage area, auditorium, gymnasium,
cafeteria and music areas.
Design considerations include:
Sound quality: controlling excessive reverberation, eliminating or minimizing echoes, and
shaping rooms to create uniform sound field in audience areas.
6
DCSD Design Guidelines
VERSION 2018.04.04
Minimizing impact of equipment noise and vibration when locating mechanical equipment:
Maximum noise emissions of equipment shall be specified. To avoid vibration transfer, provide
adequate isolation of all equipment with moving parts from the building structure.
Addressing noise intrusion from plumbing and impact noise from lockers, basketball backboards,
etc. into acoustically sensitive rooms.
Speech privacy shall be provided at offices, conference rooms and speech therapy rooms.
Provide sound attenuation in corridors (“Commons”) in student queuing areas leading to
Cafeteria and Gymnasium entrances.
01.07 Close‐out Process
Close‐out procedures shall be incorporated into the project from the start of design. The Design
Professional shall coordinate with the Capital Improvements Program team to establish expectations
regarding documentation.
1. Provide Operation and Maintenance Manual Notebooks for all systems and equipment no later
than (30) days prior to Project Substantial Completion Date.
2. Provide keys, valve schedules, attic stock materials, instruction confirmations and as‐built
drawings no later than the Project Substantial Completion Date. Deliver keys directly to Owner.
3. Provide all required warranties, inspection reports, governing certificates and other remaining
required items within thirty (30) days following the project Substantial Completion Date.
Provide all warranties in a separate 3‐ring binder with warranties organized by CSI designation.
4. Provide itemized list of Kitchen equipment with brand, model and serial number for each piece
along with cost.
5. Technical Specifications shall address requirements for training sessions for owner orientation
and instruction for all building equipment and systems. Minimally, these shall include:
a. Providing a training schedule spreadsheet for distribution to Owner at least one week
before training.
b. Providing a video record of all trainings for future reference.
01.08 DCSD: An Environmentally Conscious School System
DeKalb County School Board Policy EBL adopted in 2008, defines the District’s goal to “establish and
maintain an environmentally conscious school system.” This policy is available for viewing on our
website, www.dekalbschoolsga.org. It is the District’s policy to promote healthy and sustainable
educational environments through the design, construction, operations, and maintenance of its
facilities. Architects, engineers, and contractors should review, discuss, and work with the District to
establish the goals in this respect for each project at the beginning of the design and construction phase.
DeKalb County School District recognizes the environmental impact of its buildings and the importance
of green design and green building practices. Architects and engineers are encouraged to incorporate
energy performance in the design process and design energy efficient buildings to achieve high
performance buildings that will lower the schools overall operating and maintenance costs.
DIVISION 2 ‐ SITE
7
DCSD Design Guidelines
VERSION 2018.04.04
02.01 Site Design: Circulation
1. For new facilities and major renovations, the Design Professional shall develop a master plan
which provides for the programmed needs defined by DeKalb County School District including
considerations for future expansion to the core capacity. In addition, classroom areas should be
configured so as to allow for expansion with a minimum amount of alteration of the original
structure or site.
2. For additions to existing facilities, the Design Professional shall provide DCSD with an overall as‐
built site plan showing entire extent of site, including all existing and new structures, paving, and
site improvements.
3. Every school site shall be designed with a minimum of two (2) vehicular entrances in and out,
preferably from two separate streets.
4. Site traffic circulation shall be designed with separate car and bus traffic routes that should not
conflict. Layout shall not require driving service vehicles through parking lots to access the
service areas; provide direct access to service area from bus loop or other main site circulation
driveway.
5. Provide walkway access from adjacent streets, parking, bus loading and sports facilities.
Walkways at high traffic areas shall be sized and located to avoid trampling of adjacent lawns
and landscaping especially at building entrances and at heavily traveled routes to play areas.
6. Provide gates or bollards to restrict vehicular access onto entrance and other major walkways.
Review specific requirements for traffic gates with DCSD. Consider gates at drives leading to
athletic areas, bus parking, marching band practice areas and entrances.
7. Future Portable Classrooms:
a. For new buildings, site design shall include pre‐planned level areas for the future
location of portable classroom units, in the following minimum quantities:
i. Elementary: 12 classrooms
ii. Middle: 12 classrooms
iii. High: 24 classrooms
b. Design of the site shall identify area(s) for placement of portable classroom units
without impacting parking, play fields and other required amenities. Portable areas shall
be adjacent to classroom wings if site constraints and conditions permit. Coordinate
portable location with future building expansion areas to avoid relocation of portables
when the building is expanded. Building service utilities (electricity, gas, water) shall not
be located under the footprint of future portable locations. Avoid locating site drainage
lines and inlet structures under and within portable building sites. A fire hydrant must
be located within 400’ of all portable classroom building sites.
c. Portables should be located as close to the school building as permitted by code.
Architect shall verify separation requirements with the permitting authority and with
DCSD Facility Services Department during the preliminary design phase of each school.
Portables are typically located a minimum of 17’ apart, face to face, to accommodate
required stairs, ramps and sidewalks.
d. DCSD uses several different sizes/configurations of portable classrooms. All portable
classrooms must be accessible, per ADA requirements. Portables are built to a Type V‐B
construction classification and are designed and approved for educational occupancy.
e. Soil bearing capacity in the portable area shall be 3,000 psf minimum.
8
DCSD Design Guidelines
VERSION 2018.04.04
f. The building electrical service shall be sized to accommodate the additional portable
loads. A “spare” breaker shall be installed to power a future distribution panel near the
portable site(s) to provide electrical service to the portables. Conduits of sufficient size,
as required to serve the remote future portable classroom distribution panel, shall be
installed from the main electrical distribution panel and capped until needed. Intercom,
security and other systems shall be expandable for the number of additional portable
classrooms noted above.
8. Auto Parking and Student Drop‐off / Pick‐up
a. The total number of automobile parking spaces provided shall be the number required
by local zoning code, or the following, whichever is greater:
i. Elementary = 2 parking spaces per Instructional Unit
ii. Middle = 3 parking spaces per Instructional Unit
iii. High = 6.6 parking spaces per Instructional Unit. Where space permits, provide
an area without intermediate curbs within the paved parking area for marching
band practice, approximately the size of a football field.
b. Appropriate number of accessible parking spaces will be provided, in accordance with
ADA requirements and the Georgia Accessibility Code. Consider placement of a portion
of the required number of accessible (HC) parking spaces directly adjacent to main
entrance building, so that users do not have to traverse traffic lanes to enter building.
c. Clearly define crosswalks (painted and/or raised) from parking areas to all building
entrances.
d. Provide a designated separate automobile drive and drop‐off / pick‐up area with
appropriate stacking space for waiting cars. Consider using speed humps at automobile
drives to reduce speeding. Review location of proposed speed humps which may impact
bus traffic with DCSD Director of Transportation.
9. School Bus Parking, Drives and Loading / Unloading Areas
a. For all new schools, provide covered main bus loading area and covered handicapped‐
accessible special education bus loading adjacent to appropriate building entrance.
Consider locating special education bus loading area as close to special education
classrooms as practicable. Access to and from the Special Education bus area shall be
approximately level without extensive ramps or lifts.
b. Provide curbside bus loading‐unloading adjacent to High School Stadiums with
appropriate turning radius and grades. Paint auto parking overlay at bus staging area for
additional activity parking.
c. Bus parking, covered loading‐unloading areas, and driveway layout shall be reviewed
and approved by DCSD Executive Director of Transportation, to ensure appropriate turn
radii and grades for bus drives.
10. Loading Docks
a. For new schools and / or major kitchen renovations at Elementary and Middle Schools,
provide 6” curb loading areas adjacent to Kitchen and General Storage / Receiving area
with 36” curb cut and ramp to grade.
b. For new schools and / or major kitchen renovations at High Schools, provide standard
height raised loading dock at adjacent to Kitchen and General Storage / Receiving area.
c. See Division 16 for delivery doorbell requirements at receiving areas.
9
DCSD Design Guidelines
VERSION 2018.04.04
02.02 Sitework Details
1. Paving and Surfacing
a. Heavy‐duty asphalt paving asphalt paving shall be used in all parking and driveway
areas. Lighter duty pavement may be considered for automobile parking areas that are
well isolated from bus or truck traffic.
b. Asphalt and graded aggregate base thicknesses shall be standardized and so illustrated
in paving cross‐sections, detailed in civil engineering design drawings. Final asphalt top
shall be in place before bus run through.
c. Surfacing at Playgrounds shall be rubber mulch.
2. Site Signage (Road, Parking, and Drive Entrance)
a. Appropriate metal signage shall be included in the contract per code and local
requirements. The position of parking and traffic signage shall be included in the site
design and Construction Documents. Provide way‐finding signage for major facilities
such as visitor parking, building entrance, parent and bus drop‐offs, stadium, ball fields,
etc. Identify restrictions on use of parking spaces such as handicapped, staff, visitors,
students, etc. Provide signage clearance from curbs to prevent bus “tail swing” from
damaging signposts. Similar clearance needs to be maintained for bus canopy posts.
Mount signage on building walls and columns where possible.
b. Provide space at entrances for standard building identification sign furnished and
installed by DCSD.
c. Coordinate signage design with DCSD Executive Director of Transportation.
3. Marquee Sign
a. For all new schools, the DCSD standard marquee sign, an electronic screen on a masonry
base, will be provided. DCSD graphic standards shall be used, and DCSD logo shall be
included along with school logo. See appendix.
b. Appropriate location for shall be determined by Design Professional and indicated on
site plan. General contractor shall provide power and data from building to sign.
4. Trash Compactor
a. Trash Compactor basis of design shall be Marathon Equipment Ramjet, Model # RJ‐
250SC‐30, with the following minimum specifications:
i. Power Unit (electrical): Operating Power Available: 3 PHASE/460
ii. Plumbing: Connection on both sides
iii. Capacity: 30 cubic yards
iv. Overall Size, approximate dimensions: Length: 256 “(21’‐4”); Height: 104”(8’‐
8”); Width: 98” (8’ ‐ 2”)
v. Features: Remote on 13’ cord, pressure gauge on 15’ cord, guides and stops,
double door doghouse, fullness package, and auto start.
b. Compactor/container shall have the capability of being transported from site to site.
c. Review space required for dumpsters and compactors with DCSD Facilities Services
Department.
5. Fences and Gates
a. Unless otherwise specifically approved by DCSD, all permanent fences and gates shall be
black vinyl coated chain link construction. Typical fencing shall be 11 Gauge core wire
and 9 gauge finish thickness. Provide appropriate black vinyl coated post and gates,
installed in accordance with Chain Link Fabrication Manufacturers Association criteria.
10
DCSD Design Guidelines
VERSION 2018.04.04
b. General site fencing shall be 6’‐0” high with appropriately located gates. Storm
retention areas shall be fenced with the same material per local requirements.
c. Gates shall be provided at school driveways to limit access during certain time periods.
d. Perimeter and other fencing shall be installed as needed to provide safety and security
of the students, teachers and staff. Exact location of fencing will be determined on‐site
by DCSD in order to preserve natural areas and undisturbed buffers.
e. Fencing and wind screens at sports fields shall be of the height and locations described
in the relevant sections of these guidelines. Fences shall be black vinyl coated chain link
construction of appropriate gauge and mesh for the height required with appropriate
black vinyl coated post and gates, installed in accordance with Chain Link Fabrication
Manufacturers Association criteria. Wind Screens shall be forest green.
f. Provide security fencing around any exterior equipment that is installed at ground level.
(I.e. Freezer/Cooler, condensing units, generators, etc.)
02.03 Landscaping Notes
1. Trees/Plants/Ground Cover
a. In general, use low maintenance ground cover; minimize grass/sod. Landscape designer
is encouraged to look at alternatives and use the most practical application for each
area. Use mulch around buildings. Provide raised curb or other devices to restrict
washing of mulch onto adjacent paved walks and drives. Low maintenance ground
covers may be used in low‐traffic areas and on slopes as appropriate.
b. Pine straw mulch for adequate coverage, no more than 4” deep, shall be provided at all
new tree and shrub plantings.
c. New landscaping shall be maintained by the Contractor for no less than 60 days, prior to
a request for inspection and acceptance by DCSD.
d. Comply with tree ordinances and provide additional buffers as may be directed by the
municipality or jurisdiction. Review proposed new shrubs and trees with DCSD Facilities
Services Department.
2. Lawns and Grasses
a. All general areas to be grassed shall be hydro‐seeded with Common Bermuda or Fescue
depending on the planting season. Wood fiber mulch shall be included when hydro‐
seeding slopes greater than 3:1. Lawns and grass shall be watered and maintained for a
period of no less than 60 days, prior to a request for inspection and acceptance by
DCSD. Lawns and grass shall be fully established and receive a minimum of 2 cuts prior
to inspection.
b. Provide adequate seedbed preparation – 4″ tilled topsoil or amended organic soil.
c. Specify rock hounding in two directions to pick up stones greater than 1.5″ diameter.
d. Areas to be planted with sod vs. seed need to be identified on the drawings. Typically,
all areas close to the building or inside a perimeter drive should be sod.
e. Consider the use of “Terra‐mat” or sod on excessive slopes.
f. Architect/Engineer shall consult with DCSD Facilities Services to obtain approval for
proposed Lawn specifications prior to issuing final Drawings.
3. Landscaping Irrigation System for Planting
a. Landscape plantings shall be designed and installed to eliminate the need for landscape
planting irrigation. DCSD allows irrigation for playing fields only.
b. See Division 15 MECHANICAL, Plumbing Fixtures, for Exterior Hose Bib requirements.
11
DCSD Design Guidelines
VERSION 2018.04.04
02.04 Site Design Notes for School Athletic Facilities
1. Landscaping Irrigation System
a. Commercial grade sprinkler irrigation system with 120 V, automatic operation shall be
provided for the grass playing and practice fields at Middle and High Schools only. Do
not provide irrigation at Elementary School play fields.
b. Architect/Engineer shall consult with DCSD Facilities Services and obtain approval for
proposed irrigation system prior to issuing final drawings.
2. Stadium Notes
a. All major renovations to stadiums shall include a synthetic turf, rubber infill system.
Base system will include single letter logo at midfield; school name in one end zone and
mascot name in the other; single letter color; and striping and markings for football
(white), soccer (yellow) – reference marks only the six yard end boxes; men’s and
women’s lacrosse (red) – reference marks only.
i. Acceptable manufacturers are Sprint Turf, Sports Turf, and Matrix Turf.
b. All major renovations to stadium track and field shall have layouts in accordance with
competition standards of the Georgia High School Association and the national
Federation of State High School Associations. Each field shall include the following:
c. Where possible, field orientation should be with long dimension along north/south axis.
d. Provide areas for field events including paved areas for pole vault, high jump, long jump
with sand pit.
e. Polyurethane surfacing system running track (8 Lanes).
f. Provide concrete pads for shot put and discus field events.
g. See Division 11 EQUIPMENT for Athletic Equipment
3. High school Track and Field : All major renovations to high school track and field shall have
layouts in accordance with competition standards of the Georgia High School Association and
the national Federation of State High School Associations.
a. Track shall be a polyurethane surfacing system similar to Sports Track 300 or Beynon
Sports Surfaces, BSS‐300. The elastomeric polyurethane shall be red in color with line
striping and event markings in accordance with current National Federation of State
High School Associations standards and guidelines. Provide minimum of 6 track lanes; 8
where space permits.
4. Middle School Track and Field : Middle school track and field areas shall be constructed to
appropriate grading and grassing standards but are not required to meet competition standards
of the Georgia High School Association and the national Federation of State High School
Associations. Each track and field shall include the following:
a. Irrigated grass field inside running track.
b. Slope field to area drains at corners.
c. Asphalt running track with painted lanes.
i. 400 meter track with 6 lanes where space permits.
ii. 300 meter track with 5 lanes where space is limited.
d. Paved H/C access from building.
e. Paved areas for high jump and long jump with sand pit.
f. See Division11 EQUIPMENT for Athletic Equipment.
12
DCSD Design Guidelines
VERSION 2018.04.04
5. High School Baseball Field: High School baseball Fields shall have layout in accordance with
competition standards of the Georgia High School Association and the national Federation of
State High School Associations. Field shall include the following:
a. Orientation with home plate at southwest and second base at northeast.
b. Field size: 330’ long at R / L foul lines x 380’ deep at center of outfield, where space
permits.
c. Outfield and diamond of natural grass turf with irrigation system
d. Warning track
e. Infield playing surface with 80% sand, 20% clay
f. Pitching mound raised 10” with pitching rubber
i. Weather proof water spigot within ground box behind pitcher’s mound.
ii. 110‐volt electrical duplex outlet within weatherproof in ground box behind
pitcher’s mound.
g. Fencing 10’ high ; backstop located 60’ behind home plate ‐ height as required for safety
h. Two concrete block dugouts
i. Two bullpens (one at each side, inside fence)
j. One batting cage with 110V electrical outlets for pitching machine (outside fence)
k. Scoreboard located between center and left field; See Division 11 EQUIPMENT for
Scoreboard.
l. Two sets of bleachers, 5 rows high, 10’ deep x 21’ long, anchored to concrete pads; See
Division 13 SPECIAL CONSTRUCTION for Portable Bleachers.
m. Field Lighting; See Division 16 ELECTRICAL for Sports Field Lighting.
n. Shared Baseball / Softball Concession / Restrooms / Storage; See Division11 EQUIPMENT
for Concession Equipment.
6. Middle School Baseball Field: Middle school baseball field areas shall be constructed to
appropriate grading and grassing standards but are not required to meet competition standards
of the Georgia High School Association and the national Federation of State High School
Associations. Each field shall include the following:
a. Orientation with home plate at southwest and second base at northeast.
b. Field size: 330’ long at R / L foul lines x 380’ deep at center of outfield, where space
permits.
c. Grass outfield with irrigation system
d. Appropriate drainage towards outfield
e. Skinned earth between bases
f. Infield playing surface with 80% sand, 20% clay
g. Pitching mound raised 10” with pitching rubber
h. Fencing 10’ high; backstop located 60’ behind home plate ‐ height as required for safety
i. One set of bleachers, 5 rows high, 10’ deep x 21’ long, anchored to concrete pads; See
Division 13 SPECIAL CONSTRUCTION for Portable Bleachers.
7. High School Softball Field: High School softball Field shall be designed in accordance with
competition standards of the Georgia High School Association and the national Federation of
State High School Associations. Field shall include the following:
a. Orientation with home plate at southwest and second base at northeast.
b. Field size: 200’ long at R / L foul lines x 200’ deep at center of outfield
13
DCSD Design Guidelines
VERSION 2018.04.04
c. Outfield of natural grass turf with irrigation system
d. Warning track
e. Infield playing surface with 80% sand, 20% clay
f. Pitching mound level with infield with pitching rubber
i. Water spigot within weather proof in ground box behind pitcher’s mound.
ii. 110‐volt electrical duplex outlet within weather proof in ground box behind
pitcher’s mound.
g.
h. Fencing 10’ high; backstop located 25’ behind home plate‐ height as required for safety
i. Double first base
j. Two concrete block dugouts
k. Two bullpens (One at each side, inside fence)
l. One batting cage with 110V electrical outlets for pitching machine (Outside fence)
m. Scoreboard located between center and left field; See Division 11 EQUIPMENT for
Scoreboard
n. Two sets of bleachers, 5 rows high, 10’ deep x 21’ long, anchored to concrete pads; See
Division 13 SPECIAL CONSTRUCTION for Portable Bleachers
o. Field Lighting See Division 16 ELECTRICAL for Sports Field Lighting
p. Shared Baseball / Softball Concession / Restrooms / Storage; See Division 11
EQUIPMENT for Concession Equipment
8. Middle School Softball Field: Middle school softball field shall be constructed to appropriate
grading and grassing standards but are not required to meet competition standards of the
Georgia High School Association and the national Federation of State High School Associations.
Field shall include the following:
a. Orientation with home plate at south‐southwest and second base at north‐northeast
b. Field size: 200’ long at R / L foul lines x 200’ deep at center of outfield
c. Grass infield and outfield with irrigation system
d. Appropriate drainage towards outfield
e. Skinned earth between bases
f. Pitching mound level with infield
g. Fencing, 8’ high; backstop located 25’ behind home plate, 20’ high
9. High School Practice Field: High school practice field is intended for physical education
instruction and used for multiple sports. It shall be constructed to appropriate grading and
grassing standards but is not required to meet competition standards of the Georgia High School
Association and the national Federation of State High School Associations. Practice field shall
include the following:
a. Orientation with long dimension north and south
b. 78 yards wide x 120 yards long
c. Grass turf with irrigation system
d. Provide netting where necessary to prevent damage from balls entering adjacent areas.
e. Fixed Football goalpost and movable soccer goals. See Division 11 EQUIPMENT for
goalpost and goals.
10. Middle School Practice Field: Middle school practice field is intended for physical education
instruction and used for multiple sports. If site allows, it shall be constructed to appropriate
14
DCSD Design Guidelines
VERSION 2018.04.04
grading and grassing standards but is not required to meet competition standards of the Georgia
High School Association and the national Federation of State High School Associations. Practice
field shall include the following:
a. Orientation with long dimension north and south
b. 78 yards wide x 120 yards long
c. Grass turf with irrigation system
d. Provide netting where necessary to prevent damage from balls entering adjacent areas.
e. Fixed Football goalpost and movable soccer goals; See Division 11 EQUIPMENT for
goalpost and goals.
11. Elementary School Multi‐purpose Field: Elementary School multi‐purpose field is intended for
informal outdoor activities and elementary level sports. It shall be constructed to appropriate
grading and grassing standards. The multi‐purpose field shall include the following:
a. Approximately 2 acres adjacent to the gym if site configuration will allow.
b. Well drained grass turf without irrigation system. Ensure that building and site drainage
and/or detention systems do not impact the play area.
12. High / Middle School Tennis Courts: For new facilities, provide a minimum of two (2) tennis
courts at each middle school and a minimum of four (4) at each high school. Tennis courts shall
have layouts in accordance with competition standards of the Georgia High School Association
and the national Federation of State High School Associations.
a. Contrasting light and dark green surface between court and remaining play area
b. Regulation size with orientation with baselines of courts perpendicular to north‐south
axis.
c. Fencing 10’ high, 20’ from baseline, 12’ from sidelines
d. Windscreens except at bleachers
e. 110v duplex electrical outlet at each end of the bank of courts.
f. At high schools, provide one set of bleachers anchored to a concrete pad at west end of
courts. See Division 13 SPECIAL CONSTRUCTION for Portable Bleachers.
DIVISION 3 CONCRETE
03.01 Concrete Walkways
Sidewalks and plazas shall be concrete.
03.02 Compactor / Dumpster Pads
For new buildings and major renovations to kitchens, concrete pads shall be placed in the service area to
accommodate one compactor for garbage and one dumpster for recycling. At new High Schools, these
pads can be incorporated into the concrete area at the loading dock. Drains must be provided, and shall
be designed in compliance with all applicable codes. Provide heavy duty reinforced concrete slab that
extends a minimum of 40′ in front of the dumpster pad to resist wear from garbage trucks turning their
wheels to maneuver for dumpster pick up.
Dumpster and compactor areas shall be visually shielded, in a manner compatible with the architectural
design of the building.
Dumpster and compactor areas shall be easily accessible by sidewalk so that custodial carts can be used
to transport trash to the dumpster. The top of the dumpster shall be accessible, in a location adjacent to
15
DCSD Design Guidelines
VERSION 2018.04.04
a loading area or dock so that trash can be thrown into the top of the dumpster. Where the dumpster is
not adjacent to a loading dock, a ramp to the back or sides of the dumpsters shall be provided.
03.300 Cast‐in‐Place Concrete
At DCSD stadiums, any work done to refurbish stadium seating, rest rooms, parking access,
concession area, etc. shall be ADA compliant. Consideration should be given to providing
accessible viewing areas in multiple locations (“Home” and “Visitor”) of stadium seating.
Stadium Seating: Existing structure for stadium bench seating is concrete. For major stadium
renovations, existing conditions shall be fully assessed and analyzed by a structural engineer with
expertise in concrete prior to design of refurbishment of stadium.
03.350 Concrete Finishes
Special attention should be given to proper curing and finishing of any slabs to receive flooring. Follow
flooring manufacturer’s requirements regarding flatness and moisture parameters.
DIVISION 4 MASONRY
04100 Mortar and Grout
Only one mortar color should be used on the exterior masonry at each new school.
04210 Brick Masonry
Brick veneer shall be used as the exterior building material of choice for all DCSD projects.
For new construction, changes in brick types, sizes, color, texture and orientation shall be kept to a
minimum. Color(s) shall be recommended by the Design Professional and must be approved by DCSD
Design and Construction.
For additions and alterations to existing brick exterior walls, care must be taken to properly blend old
and new construction. In most cases, matching of existing brick is impossible. Include instructions to
contractor to salvage old brick for patching that may be required. Designers are encouraged to use
obviously contrasting materials where new construction joins existing. Make changes to veneer at
inside corners wherever possible.
As a natural material, brick can have a considerable variegation of colors. When installing, alternate
bricks from multiple packs to ensure proper color blending and avoid “pooling” of color.
04220 Concrete Unit Masonry
Concrete unit masonry is preferred for the interior wall material for new construction. Bull‐nosed block
shall be used for all outside corners, above the first course. Split‐faced block shall not be used unless
specifically requested by the DCSD.
Concrete unit masonry partitions are required at the following locations, unless specifically approved by
DCSD Design and Construction:
1. Corridors and other high traffic areas
2. Gymnasium, Auditorium, Stage, Cafeteria and Kitchen
16
DCSD Design Guidelines
VERSION 2018.04.04
3. Main Mechanical and Electrical Rooms
4. Hall restrooms and other high abuse areas
5. Locker Rooms
6. Mechanical and electrical closets
Concrete unit masonry partitions can be used for Vaults and the adjacent Office used for bookkeeping
(Extend to roof or cap with concrete slab.) Rated gypsum board partitions may be used in lieu of CMU
at Vault and adjacent office area.)
DIVISION 5 METALS
05120 Structural Steel
Structural steel framing systems shall generally be used for new school construction and additions, in
lieu of load‐bearing masonry construction.
05500 Metal Fabrications
05500 2.3 Steel Ladders OR 05510 Aluminum Ladders
All areas of all roofs should be easily accessible to maintenance staff with permanently
installed stairs and/or ladders, designed for interior access when practical. These access
points must be protected from access by students. Exterior access must be caged /
locked to prevent theft.
1. Prefinished aluminum preferred over painted steel.
2. Interior ladders provided for roof or mezzanine access shall be a ship’s type ladder.
3. Vertical or exterior ladders from the ground are not acceptable for required access to the
roof. Limit the use of vertical fixed ladders to small areas projecting above the main roof.
4. Ladders and stairs shall be equipped with appropriate guard and handrails.
05500 2.4 Steel Railings OR 05521 Aluminum Railings
1. For ease of maintenance, factory finishes on all metal handrails, posts, pickets, and
guardrails are preferred over painted finishes. At a minimum, provide factory‐finished
handrails (clear aluminum is ideal).
2. Gates at guard rails between Interior track and bleachers in high school gyms shall be self‐
storing.
DIVISION 6 WOOD, PLASTICS, AND COMPOSITES
6.01 Plastic Laminate
1. General use counter tops shall be plastic laminate material. One‐piece countertops with integral
coved backsplash, bull nosed edges and minimal number of seams shall be specified. Color(s) to
be selected by the Design Professional and approved by DeKalb County School District. Consider
2. Basis of design is Wilsonart.
17
DCSD Design Guidelines
VERSION 2018.04.04
6.02 Casework: Custom casework shall only be used where manufactured casework will not serve the
intended use. Plastic laminate shall be used as appropriate. Do not specify wood or laminate casework
or shelving in janitor’s closets.
DIVISION 7 THERMAL & MOISTURE PROTECTION
07110 Waterproofing and Damp‐ proofing
1. Appropriate waterproofing, damp‐proofing and vapor retarders shall be specified by the Design
Professional.
2. Avoid parapet wall penetrations.
07210 Insulation and Fireproofing
Appropriate insulation and fireproofing shall be specified by the Design Professional to provide a safe,
energy efficient, comfortable building, and to meet building codes.
Enclose space under first level of all stairs to prevent misuse of space for storage or misconduct.
07520 Membrane Roofing
Modified bitumen,”cool roof” roofing shall be used for low slope roofs. The use of parapets should be
minimized. Insulation value shall be minimum R‐19.
07612 Pre‐formed Metal Roofing
Metal roofing shall be used on high‐slope roofs. Steel is preferred, aluminum is acceptable.
07620 Flashing
1. Follow manufacturer’s recommendations when specifying through wall flashing and installation
accessories.
2. Use copper, stainless or rubberized asphaltic flashing with an adhesive backing for through wall
flashings at sills, beams and lintels. Avoid PVC products unless they are specifically
recommended by their manufacturers for through wall flashing applications.
3. Metal flashing products may be laminated with other materials such as asphalt or waterproof
papers to reduce galvanic corrosion where necessary.
4. Specify manufactured mortar nets over the horizontal run of through wall flashing to catch
mortar dropping and allow water to filtrate easily downward through the net material to the
flashings and out the weeps.
5. Provide weeps immediately upon the horizontal leg of the through wall flashing at the exterior
wall construction element at sills, beams and lintels.
07710 Manufactured Roof Specialties
Internal roof drains should be avoided where possible. Concealed gutters will not be allowed. External
gutters shall be used where possible. Use PVC or cast iron downspouts in areas subject to abuse. If
exposed, protective boots shall be used to prevent downspout conductors from damage. Downspout
transition fittings shall be seamless or welded fittings.
07720 Roof Hatch
Appropriately located roof hatches shall be provided as needed for access to low slope roof areas.
18
DCSD Design Guidelines
VERSION 2018.04.04
DIVISION 8 DOORS & WINDOWS
08.01 Doors
1. Door Size Notes
a. Unless otherwise specified, new doors shall be 36” wide.
b. Pairs of 36” doors with removable mullions shall be provided at service entrances,
throughout major circulation corridors and for access into large rooms such as the
Cafeteria, Stage, Gym and Media Center in order to facilitate delivery of bulky objects.
c. Single 42” doors shall be provided at Kitchens from the delivery corridor, for access to
Bulk Storage Room, Serving Area and Cafeteria. Single 42” doors shall be provided for
access into Music Practice and Storage Rooms to facilitate movement of large
instruments. Single 42” doors shall be provided for access to all areas with laundry
equipment. Consider the use of single 42” doors to provide access into Special
Education Suite (Classrooms and Adaptive Toilet), facilitating movement of wheelchairs.
d. Overhead roll‐up doors shall be provided as appropriate for access to Shops, Stage
Scenery Areas, Mechanical Rooms and Storage Rooms to facilitate movement of bulky
objects. Lock must be accessible from both sides.
e. Unless otherwise specified, door height at new construction shall be 80” minimum. Door
height at renovations shall match existing. Height of doors and frames shall be selected
for best value and efficiency.
f. Removable mullions shall be non‐keyed type. Vertical rods shall not be used.
2. Door Stiles and Rails: All aluminum, hollow metal and wood doors shall be constructed with 6”
stiles, 8” top rails and 10” bottom rails. Doors pairs with exit devices shall have center non‐
keyed, removable mullions.
3. Door Materials
a. Wood doors shall be specified for general interior use. No plastic shall be used.
b. Metal doors shall be used on the exterior and interior of the building where appropriate
for greater security.
c. Provide heavy duty door and hardware at Vaults and Record Rooms.
4. Door Lights
a. Provide factory installed small vertical door lights at typical doors to classrooms and
other frequently used doors. Larger door lights and hollow metal sidelights should be
used at the following:
i. Administration
ii. Counseling
iii. Media Center
iv. Gymnasium
v. Cafeteria
vi. Teacher Work Room
b. Provide an observation light at the Kitchen delivery door constructed of security glass
designed to resist break‐ins.
08.410 Aluminum Curtain wall and Storefront Systems
a. Aluminum storefront systems shall be used at primary entrances to the building. Hollow
metal frames shall be used for entrance doors.
19
DCSD Design Guidelines
VERSION 2018.04.04
b. In lieu of painted hollow metal frames, consider prefinished aluminum storefront
systems for interior window walls.
5. Rollup Grilles and Shutters
a. If used between Serving Lines and Cafeteria:
i. Provide electrically operated roll‐up grilles in lieu of solid roll‐up doors to allow
for air circulation.
ii. Locate key operated control on Serving Line side.
iii. Do NOT provide supplemental latches or dead‐bolts. Grilles shall be secured by
the weight of the grille.
b. Consider use of security grilles across corridors to separate building into zones, limiting
access to certain parts of the building after hours. If used:
i. Provide electrically operated roll‐up grilles at corridor separation zones. These
shall be in addition to emergency smoke doors that may be required by code.
ii. Locate key operated control on both sides. Provide security latch operated by
key, accessible from both sides.
c. Where required by Educational Specifications, provide manual operated solid roll‐up
shutters with security latch operated by turn knob on room side.
6. Hardware
a. Appropriate finish hardware shall be specified by the Design Professional for review and
approval by DeKalb County School District. Provide lever handles throughout in
accordance with ADA.
b. See APPENDIX to Design Guidelines – Door Hardware.
7. Windows
a. Architects are encouraged to incorporate windows for natural lighting into as many
building spaces as practical. Architect shall provide a cost‐benefit analysis of cost savings
provided by proposed window lighting compared to their impact on HVAC installation
and operating cost.
b. All exterior window frames shall be aluminum. Steel window frames are not acceptable
at exterior walls. Current DCSD standards do not allow for operable windows.
c. Minimum Requirements:
i. Elementary: Windows are required at all general instruction classrooms.
ii. Middle: Windows are desired at all general instruction classrooms when
feasible.
iii. High: Windows are required at all general instruction classrooms adjoining
exterior walls.
iv. Interior window frames shall be aluminum storefront or hollow metal and shall
be provided at offices where supervision of adjacent areas is required. Do not
provide interior windows at Locker Rooms.
v. Provide interior window(s) in the Kitchen Manager’s Office to allow observation
of workers in the Kitchen and vendors during deliveries.
8. Glazing: General exterior glazing shall be insulated, double thickness. Provide tempered /
laminated glass as required by code. Avoid use of wire glass. Use tinted glass for sun control in
lieu of blinds at large and inaccessible windows at Clerestories, Lobbies, Corridors, Media
Centers, Cafeterias, Gymnasiums and similar spaces.
DIVISION 9 FINISHES
20
DCSD Design Guidelines
VERSION 2018.04.04
09.250 Gypsum Board Systems
Gypsum Board wall systems are acceptable for interior partitions at light duty spaces such as
admin areas, and may be considered for partitions between classrooms and labs. Use of
concrete masonry unit walls is preferred whenever possible.
1. Exposed layers at walls shall be abuse resistant type. Use fire code type material as required by
code.
2. Bull nose corner beads shall be used at typical outside corners. Corner guards, in lieu of bull
nose corners, may be used at the Administrative and Guidance areas.
3. Do not use gypsum board wall systems in any wet or damp locations.
4. At firewalls, rated gypsum board may be used above concrete unit masonry walls starting at 10’‐
0” above finish floor where the wall will not be susceptible to vandalism or abuse.
5. Fiberglas reinforced (FRP) panels are unacceptable for use in DCSD projects without express
consent from Design and Construction.
09.850 Acoustical Systems
1. Sound batts shall be used to reduce the sound transmission of the wall system as needed.
Acoustical separation shall meet requirements of
Resilient Tile Flooring
Typical floor finish, except where specialized finishes are called for, shall be Vinyl Composition Tile (VCT).
Size of VCT shall be 12” x 12” x minimum 1/8”. Basis of design is Excelon, Imperial Series by Armstrong.
Color and patterns shall be specified by the Design Professional and approved by DeKalb County School
District. Colors shall be manufacturer’s standard colors, chosen with ease of maintenance in mind. Solid
color floor tile shall be used for accent areas only. Consider use of flexible terrazzo tile similar to
“Fritztile” in corridors, lobbies, and high traffic areas. To add aesthetic interest to the building, the
Design Professional is encouraged to use patterns and color, especially in corridors and lobbies.
Coordinate the sequence for cleaning and waxing VCT floors with DCSD Coordinator of Environmental
Services and Coordinator of Warehouse. Schedule cleaning and waxing of VCT floors at Corridors,
Cafeteria and other designated areas after furniture is delivered. Base shall be 4” black or very dark
color rubber cove base. Provide matching‐color transition strips adjacent to other floor materials.
Carpet
At locations where the Educational Specifications call for carpet, tiles are preferred over roll goods,
particularly in high traffic areas. Specify electrostatic backing to eliminate curling of carpet tiles at the
edges.
Standard of quality, construction and appearance for carpet tiles is based on “Diffuse” and “Disperse” by
Shaw Industries.
Standard of quality, construction and appearance for broadloom carpet is based “Expose” or “Blog” by
Shaw Industries.
Standard of quality, construction and appearance for walk‐off mat is based on Crayon 01957 Vinyl
Cushion Tufted Textile (VCTT) by Tandus Flooring.
Wood Athletic Flooring
High School and Middle School Gym flooring shall be solid maple wood strip athletic flooring system.
Minimum thickness shall be 7/8″, No.2 or better grade maple.
The flooring system shall be specifically made for athletic flooring applications.
21
DCSD Design Guidelines
VERSION 2018.04.04
Flooring shall include multi‐purpose court markings and custom designed school logo approved by
DCSD.
Provide recessed supports for three volleyball nets at all middle and high school gyms.
Provide event floor covering at wood floors which are also used for auditorium and other assembly
functions.
Flooring for new auditorium stages, dance rooms, and drama rooms shall be wooden sprung floors.
Synthetic Athletic Flooring
Synthetic athletic flooring shall be installed in all new Elementary School Gyms. Product shall be equal to
Mondosport I by Mondo USA or SportGrain Plus by Connor Sports Flooring.
Indoor Track Athletic Flooring
Indoor track flooring shall be polyurethane flooring over Rubberized Base with continuous striping for
three lanes.
Basis of design: Robbins Sports Surfaces ‐ Pulastic ‐ 2000
Weight Room Athletic Flooring
Weight Room Athletic Flooring shall be recycled rubber material formed into tiles, 24”x 24” x min. 3/8”
with interlocking tabs, free‐laid without adhesive.
Basis of design: Mondo Highjolt
Quarry Tile
Dark Red Quarry Tile with deep charcoal gray grout shall be used at Kitchen, Walk‐in Cooler & Freezer,
Dry Storage, Serving Courts, Custodial wet areas. Grout joints shall not be sealed in kitchen floors.
Ceramic Tile
At rest rooms, unglazed Ceramic tile is acceptable for use as flooring. Glazed ceramic tile, minimum 54”
high on all restroom walls, is preferred for use as wainscot material. To add aesthetic interest, consider
accent patterns or strips. Color shall be selected by Design Professional and approved by DeKalb County
School District. Colors of tile and grout shall be selected with ease of maintenance and long term
appearance in mind. Grout must be sealed.
Terrazzo
For new construction, terrazzo may be considered for high traffic areas such as corridors and lobbies.
Consideration must be given to slip prevention at all entrances.
Sealed Concrete
Sealed Concrete flooring is acceptable at service areas such as storage, mechanical and electrical rooms.
Decorative stained concrete shall not be used in occupied areas.
Suspended Ceilings
Unless noted otherwise, 2’ x 2’ ceiling grids with 2’ x 2’ x 5/8” suspended acoustical ceiling tiles shall be
used for all general use areas of the building. Standard ceiling tile shall be square edge, non‐directional,
fissured design, 5/8”.
Basis of design: Cortega 770 by Armstrong.
Basis of design for ceiling tile in wet areas shall be Ceramaguard 607 by Armstrong.
22
DCSD Design Guidelines
VERSION 2018.04.04
Cafeteria – hard, washable tile needs to be installed around high HVAC vents in cafeterias, similar
material to that used in the kitchen
Suspension System throughout shall be 15/16” exposed tee aluminum system. Basis of design: Prelude
XL by Armstrong.
Ceiling system furnished shall include all industry‐standard accessories required for installation.
Exposed structure and ductwork may be considered in art labs, stages, and drama rooms.
When determining ceiling heights, consider maintenance of lighting and finishes. Maximum height must
be within reach of ladders or lifts readily available to DCSD maintenance staff.
Non‐accessible Ceilings
Use “hard” – painted gypsum board ‐ ceilings in student restrooms and locker rooms. Ceiling access
panels need to be installed to access valves, smoke detectors, etc. Minimum size shall be 24” x 24” if
personnel access is required (i.e. more than hand access to reach a valve).
Sound Attenuation Blanket
Sound attenuation blankets may be used above suspended ceilings in order to obtain acceptable sound
transmission levels. See Acoustical Standards in Division 1 of these Design Guidelines.
Exterior Painting
Exterior painting shall be in accordance with the manufacturer’s recommendations for the paint used
and the material being painted. Color shall be selected by Design Professional and approved by DeKalb
County School District. In general, materials with factory applied paint, coatings, or integral color should
be specified in order to reduce maintenance costs.
Basis of Design: Duron “Weather Shield” one coat, flat White paint for exterior painting.
Interior Painting
Interior painting shall be in accordance with the manufacturer’s recommendations for the paint used
and the material being painted. Semi‐gloss shall be used unless otherwise approved. Color shall be
selected by Design Professional and approved by DeKalb County School District. In general, materials
with factory applied paint, coatings, or integral color should be specified in order to reduce maintenance
costs.
Basis of Design: Pittsburgh Pure Performance Interior walls – color: Antique (Porter Paints) Zero VOC –
semi gloss. Interior metal doors and frames ‐ Advantage Hi Gloss Exterior (Porter Advantage 900 High
Gloss) Low VOC.
DIVISION 10 SPECIALTIES
10100 Visual Display Boards
Display of student work is integral to 21st Century School Design. Flexible systems for hanging
art and academic work should be integrated into classrooms, entrance, and corridors. Visual
Display boards and related accessories shall be included in the Construction Contract. See
Educational Specifications for location, quantity and size.
1. Marker boards shall be factory laminated 3‐ply construction with porcelain enameled low‐gloss
face sheet, 3/8” particle board core and aluminum sheet backing, with factory‐applied
23
DCSD Design Guidelines
VERSION 2018.04.04
aluminum trim. Basis of Design: Claridge Products and Equipment, Inc.; Series 1 LCS marker
board.
A. Provide aluminum frame with chalk tray and 1” map rail with accessory clips for
flags and maps.
B. Provide appropriate special screened graphics at math and music rooms.
C. Provide manual sliding marker boards at science labs.
2. Tack boards shall be 1/4” thick, plastic‐impregnated cork sheet, natural cork color, factory
laminated to ¼” thick particle board backing, with factory applied aluminum trim. Basis of
Design: Claridge Products and Equipment, Inc.; Series 1 Cork Bulletin Board.
10165 Toilet Partitions
Consideration of privacy and sightlines is important to rest room design. Toilets and urinals shall
not be visible from the corridor through an open doorway. This includes reflection of toilets and
urinals in mirrors. Toilet partitions and urinal screens shall be provided at multi‐person
restrooms in all new and renovated restrooms at all grade levels.
1. Partitions and screens shall be solid plastic, high density polyethylene. Basis of Design: Scranton
products. Partition color to be selected from manufacturer’s standard colors.
2. Continuous hinges shall be used at all stall doors.
3. Stall doors shall utilize a gap‐free interlocking door‐stile configuration so that there are no sight
lines into the toilet stall.
4. Partitions shall be floor mounted and overhead braced. Avoid cross braces which children could
climb on or swing from.
5. Hardware shall be heavy duty extruded aluminum or stainless steel.
6. Wall brackets for partitions and screens shall be extruded aluminum, continuous “double T”
type.
7. Floor mounted and overhead braced screens shall be provided between urinals.
8. Masonry partitions shall not be used.
10350 Flagpole
For new schools, provide 30’ high, ground set aluminum tapered flagpole, with an external halyard, in a
prominent location at the front of the building.
10400 Identifying Devices
Appropriate way finding and room identification signage shall be provided, including Braille
information in accordance with the ADA. All graphics should comply with the DeKalb.
Consideration should be given to providing graphics to ease navigation around the building.
Engaging colors, wall graphics, floor patterns are encouraged.
24
DCSD Design Guidelines
VERSION 2018.04.04
1. Provide easy to read directional signage at Lobbies, Corridors, Stairways, Elevators and other
special components to aid students, staff, and visitors in navigating the building.
2. Typical Classrooms, Labs and Multi‐purpose rooms shall be identified by room number only, for
future flexibility in use. Room numbering must comply with those listed in the Georgia DOE’s
records.
3. Permanent special purpose rooms and suites (Administration, Counseling, Media Center,
Gymnasiums, Cafeteria, Staff Dining, Kitchen, Restrooms, Electrical, Mechanical, Custodial, IDF,
etc.) should be identified by name and number, but not individual rooms within suites that may
be subject to re‐assignment.
4. Cafeteria Serving Lines shall be identified with easy to read graphics as well as functional room
number for identification. Submit graphics to Executive Director of School Nutrition for review
and approval.
10500 Metal Lockers
1. Corridor Lockers
For new buildings and major additions at middle and high schools, provide metal double tier
lockers in the corridors for student use. Basis of design: List Industries, Inc.
1. Provide number of lockers equal to 110% of the “Design” FTE plus corridor space
to increase the number of lockers to the “core” capacity.
2. Each locker shall be approximately 12” wide x 12” deep x 36” high x double tier
(72” total unit height)
3. Lockers shall be equipped with Multi‐point automatically locking spring bolt and
built‐in key‐controlled, three‐number dialing combination lock with changes made
automatic with a control key. Provide A.D.A. compliant keys locks on 1% of all
lockers ordered. Provide master locks.
4. Utilize welded construction with 16 gauge bodies, 14 gauge doors with stiffeners
and 18 gauge backs.
5. Door shall have piano hinges, fastened with screws, not welded.
6. Doors and frame (body) of lockers shall be painted one color.
7. Locker colors may alternate or be different in different parts of the building.
8. Specify manufacturers standard paint colors unless use of custom colors is
requested and specifically approved by DCSD.
9. Utilize a painted metal “Z” base in lieu of raised concrete (or other material),
eliminating the need for resilient base finish.
10. Extend VCT floor finish below lockers to allow for their future removal.
11. Enclose the ends of a bank of lockers with masonry wing walls; enclose tops with
gypsum board walls.
12. Provide attic stock of additional doors of each color specified for future
replacement.
2. Theater Dressing Room Lockers
New theater dressing rooms in high school auditorium areas. Each locker shall be approximately
12” wide x 12” deep x 36” high x double tier (72” total unit height) similar to Student Corridor
Lockers.
25
DCSD Design Guidelines
VERSION 2018.04.04
3. Staff Lockers
1. Custodial Staff Lockers
Each locker shall be approximately 12” wide x 15” deep x 72” high single tier.
Locker Construction shall be similar to Student Corridor Lockers.
2. Kitchen Staff Lockers
Each locker shall be approximately 12” wide x 12” deep x 36” high x double tier
(72” total unit height) similar to Student Corridor Lockers.
4. Athletic Lockers
a. Sides and intermediate partitions shall be expanded metal for ventilation.
b. Lockers shall be equipped with Multi‐point automatically locking spring bolt and pad‐
lock lug.
c. Provide three‐number dialing combination pad‐locks with a master key for 110% of
lockers in five tier units.
d. Utilize welded construction with 16 (13) gauge bodies, 14 (16) gauge doors with
stiffeners and 18 gauge backs.
e. Doors shall have piano hinges, fastened with screws, not welded.
f. Doors and frame (body) of lockers shall be painted one color selected from
manufacturers standard paint colors.
g. Provide additional doors as attic stock for future replacement.
h. Provide appropriate number of laminated maple locker room benches. At least one
bench shall have an attached back support OR be located against a wall, per ADA
requirements.
i. Physical Education Lockers
Provide six–tier and double‐tier lockers for new and renovated middle and high schools
PE Locker Rooms in the quantities indicated in the DCSD Educational Specifications.
1. Lockers in six‐tier units shall each be approximately 12” wide x 12” deep x
12” high (72” total unit height).
2. Lockers in double tier units shall each be 12” wide x 12” deep x 36” high
(72” total unit height).
j. Team Lockers
Provide single‐tier lockers at each of the Boys and Girls Team Locker Rooms at new or
renovated high schools. Coordinate quantity with Principal and Athletic Staff at each
school. Lockers shall be 15” wide x 18” deep x 72” high.
k. Football Lockers
Provide athletic style metal lockers at Football Team Room. Lockers shall be 18” wide x
22”deep x 72” high open front with combination seat and foot locker and 12” Security
box.
l. PE Staff Lockers
Locker Construction shall be similar to Student Corridor Lockers with built‐in
combination locks. Provide master locks. Provide the following size lockers:
1. Middle School PE Staff: single tier lockers 12” wide x 15” deep x 72” high
at each Male and Female PE Staff Area.
26
DCSD Design Guidelines
VERSION 2018.04.04
2. High School PE Staff: single tier lockers 15” wide x 21” deep x 72” high at
each Male and Female PE Staff Area
10522 Fire Extinguishers
Provide fire extinguishers in sizes and locations as required by code. Provide recessed extinguisher
cabinets with door alarms in all locations that are accessible to students.
FOR FURTHER REVIEW: DCSD Safety Specialist
10530 Prefabricated Canopies
Appropriate aluminum canopies shall be provided at bus and auto drop‐off areas, as well as
cafeteria loading areas as needed. Ideally, pedestrian canopies should provide continuous
protection from the weather, from the building exit to curb, extending over vehicles so that
students can load in safely. Buses and delivery vehicles provide special challenges to design –
the canopies need to provide maximum coverage while maintaining clearance for vehicles.
Height requirements, “tail swing” clearances, and maneuvering space for bus and truck traffic
shall be carefully considered.
1. Drainage needs to be controlled and piped as necessary to prevent flow across sidewalks.
2. Include lighting under canopies to provide adequate illumination for evening activities and
security.
FOR FURTHER REVIEW: DCSD Executive Director of Transportation.
10675 Metal Storage Shelving
Provide adjustable industrial heavy duty metal shelving in all Storage and Custodial Rooms in the
quantities indicated in the DCSD Educational Specifications. Wood or laminate shelving shall not be
used. Typical shelving units shall be 36” wide x 85” high x depth appropriate for the intended use (12”,
18” or 24”). Shelves for book storage shall be 12” deep. Provide 7 shelves per unit (including base and
top) to allow approximately 12” clear vertically per shelf.
10800 Toilet Accessories
1. Provide surface mounted, heavy duty stainless steel commercial quality restroom and bath
accessories.
2. Coordinate toilet paper, paper towel, and soap dispenser requirements with DCSD
Environmental Services.
3. Safety glass mirrors: provide one long mirror per restroom, and one lavatory mirror per lavatory.
4. Electric hand dryers can only be used in administrators and teacher’s restrooms – not student
restrooms. Architect shall specify type of Hand Dryers subject to review and approved by DCSD
Facility Services before issuing Project Manual.
5. The following accessories will be Owner‐Furnished, Contractor‐Installed:
1) Soap Dispenser: Gojo Model FMX‐12. Locate soap dispensers adjacent to
lavatories.
27
DCSD Design Guidelines
VERSION 2018.04.04
2) Paper Towel Dispenser: Continental 630, White or Stainless
DIVISION 11 EQUIPMENT
11110 Commercial Equipment
Provide a heavy duty commercial grade appliance suited to this application where the project scope
includes a washer/dryer for athletic uniforms.
11310 Residential Appliances
11410 Food Storage Equipment
11512 Library Stack Systems
11531 Laboratory Fume Hood
11662 Gymnasium Equipment
11665 Gymnasium Dividers
11400 Food Service Equipment
Efficient, safe, and sanitary kitchens are of paramount importance to the District’s students and
staff. Designers are encouraged to consult early and often with representatives of the School
Nutrition Department.
1. Kitchen Equipment shall be incorporated into the Scope of Work for all new school projects.
2. The Design Professional shall be responsible for employing a qualified professional Kitchen
Designer to develop appropriate Kitchen Design and Construction Documents.
3. Drawings, Specifications, and equipment descriptions shall be submitted to DeKalb County
School Nutrition Department and DCSD Plant Services for review and approval.
4. All new kitchens shall have all natural gas equipment. Gas‐powered appliances shall have
electronic ignition only. Standing pilots are not acceptable.
5. Walk‐in freezer and cooler units shall have digital temperature controls and electronically
commutated motors (ECM). Outside units shall have scroll compressor with ECM condenser fan
motor.
6. See Appendix XXX for list of Basis of Design manufacturers and models. This list is subject to
change: please verify equipment with School Nutrition Department for each project.
11470 Darkroom Equipment
1. Light blocking, revolving door for primary pedestrian access is preferred, in addition to a
secondary pedestrian door with light‐tight gasketing to allow service and ADA access to the
area.
2. Ventilation equipment needs to be designed to handle vapor emissions of the darkroom
chemicals.
28
DCSD Design Guidelines
VERSION 2018.04.04
3. Enlarger stations shall be provided, with at least one designed for ADA accessibility.
Specifications shall be submitted to DCSD Visual Art Coordinator and Facility Services for review
and approval.
11511 Book Theft Protection Equipment
At corridor exit(s) from the Media Center, provide a complete book theft detection system with alarm,
Radio Frequency Identification (RFID) tags, and RFID detuners/deactivators, to assist in preventing
unauthorized removal of a library’s materials. Basis of Design: Strata EX system by Checkpoint,
distributed by 3M.
1. Must meet ADA requirements (36” corridor width), with flexible mounting options (direct mount
or base plate)
2. Include integrated audio and visual alarms to alert staff when an item containing a secured tag is
detected.
3. Include integrated digital display to monitor alarm counts, ingoing and outgoing patron traffic,
and diagnostics.
4. Provide option of real‐time access to statistics and aggregated customized reports.
5. Include configurable alarm settings based on direction of travel (in/out).
6. Include capacity to provide self‐checkout stations, security gates, and automated check‐in.
7. Include “3M Digital Library Assistant”, a handheld device that reads RFID tags on books and
other materials. RFID readers to be located at the circulation desk and self‐service kiosk.
8. Include pop‐up alarm notification.
11515 Kilns
Provide kiln in dedicated room with proper fire separation and ventilation system, per all applicable
codes.
11521 Projection Screens
1. Basis of design shall be Da‐Lite Screen Co. Inc.’s “Cosmopolitan Electrol”.
2. Provide motorized screens at new auditorium and cafetorium stages.
a. Provide additional drop header to set bottom of screen 2’‐0” above stage floor.
b. Screen shall be mounted immediately in front of the stage curtain.
c. Screen shall be designed for rear projection system.
3. Provide motorized screen at new and renovated Media Centers.
a. Screens shall be recessed in the ceiling suspended from structure above only if ceiling is
low enough and daylighting is controlled enough for optimal viewing. Mount on wall or
provide portable screen if visibility is compromised by ceiling mount.
11610 Theater and Stage Equipment
For new high school construction, the Design Professional is encouraged to employ the services of a
qualified professional Stage Equipment Designer to develop appropriate Design and Construction
Documents for Auditorium, Drama Labs and other performance studios.
29
DCSD Design Guidelines
VERSION 2018.04.04
Provide lighting, sound systems, curtains, stage monitors, projectors and other equipment appropriate
for the specific program.
Provide a Catwalk at High School Auditoriums for access to front overhead stage lighting above audience
seating. Drop lighting access is unacceptable.
Drawings and Specifications shall be submitted to DeKalb County School District Drama Coordinator and
Facilities Services for review and approval.
See Division 16 ELECTRICAL ‐ Theatrical Lighting Systems
See DIVISION 15 for further details.
11660 Athletic Equipment
The Design Professional shall be responsible for developing appropriate Design and Construction
Documents for Middle and High School Athletic Equipment subject to review and approval by DCSD
Coordinator of Health and PE and by the Supervisor of Interscholastic Athletic Programs.
Provide a heavy duty commercial grade appliance suited to this application where the project scope
includes a washer/dryer for athletic uniforms.
Exterior Equipment:
Basis of design, Gill Athletics
1. Football Goalpost: # F305, 8’ off‐set, 23’‐4” between 20’ uprights.
2. Track and Field Equipment at High School Stadiums:
a. Long Jump / Triple Jump, # 441TS Take‐Off Board System
b. Pole Vault Box: #500, # 503 Lid (steel)
c. Shot Put Circle Toe Board: #360
d. Discus Circle: #367
3. Soccer Goal: # 477100, Portable Aluminum Soccer Goal with tie downs and wheels for
portability.
4. Basketball:
a. Goals: Heavy‐duty, fixed type with nylon net.
b. Backboard: Heavy‐duty rectangular steel.
c. Minimum 4‐1/2” diameter steel pipe with 5’‐0” gooseneck extension.
11662 Gymnasium Equipment
Basketball Equipment
1. Goal Type: Electrically operated retractable, overhead supported single center post with sway
bracing, forward folding type for main court and cross courts.
2. Superstructure: Manufacturer’s standard design for attachment to building structure with
precision die‐formed fittings.
3. Hoist operations: Manufacturer’s one HP (minimum) electric winch; self‐locking worm‐gear
type, capable of holding backstop at any position when raising or lowering. Control by wall
mounted key switch.
30
DCSD Design Guidelines
VERSION 2018.04.04
4. Safety Lock: Manufacturer’s safety lock, inertia sensitive lock type, capable of locking backstop
in any position at any time in storage or during raising or lowering cycle due to sudden surge in
speed – typical for all backstops.
5. Finish on exposed metal components: Manufacturer’s powder coat finish. Color selected by
Architect from Manufacturer’s standard colors and approved by DCSD Design and Construction
Department.
6. Backboards: Rectangular design, ½” thickness tempered glass panel in gasketed extruded
aluminum frame with bolt‐on padding along bottom edge and up sides 10’ minimum; fired
vitreous enamel markings conforming to official requirements. 42” high by 72” wide.
7. Basketball Goals: steel rod rim welded to mounting bracket with enamel finish and nylon
netting. Provide breakaway type goals for main court backstops. All goals shall be designed to
absorb shock loads due to slam dunking or hanging on the rim.
Wrestling Equipment
Provide wrestling mats with storage system.
Volleyball and Badminton Equipment
1. Nets with removable support posts shall be provided.
2. Gym Floor sleeves for Volleyball and Badminton post:
a. Sleeve diameter: 3‐1/2” inside diameter.
b. Cover plate: Chrome plated cover assembly with swivel type hinge and removable key.
c. Installation: Cast into concrete footing and floor slab for flush mounting with wood
floor system.
Gymnasium wall and column protection
1. Bonded foam filled over OSB backing board with fire retardant liner and vinyl coated nylon
cover.
2. Panel thickness: Minimum 2 inches.
3. Wall panel size: 2’‐0” wide by 6’‐0” high.
4. Column pad size: Custom fabricated to fit around columns; height to match wall panels. For
elementary school gymnasiums, provide continuous protection at full circumference of room.
5. Color: As selected by the Architect from Manufacturer’s standard colors and approved by DCSD
Facilities Services Department.
11664 Scoreboards
Provide complete Scoreboard systems (Basis of design: Electro‐Mech Scoreboard Company) at the
following locations:
1. High School Main Gym: Provide 2, Model #2770
2. Middle School Gym: Provide 2 , Model #2330
3. High School Stadium: Provide 1 , Model #3585
4. High School Baseball: Provide 1, Model #1580
5. High School Softball: Provide 1, Model #1580
11681 Playground Equipment
Basis of Design: Kid Builders System by Little Tikes Commercial, Play Power Farmington, Inc.,
1. All new play structures shall provide accessibility to users with differing physical abilities. Where
possible, this shall include ramps to provide wheelchair access to some upper platforms. Play
Equipment installer shall be approved by the equipment manufacturer.
31
DCSD Design Guidelines
VERSION 2018.04.04
2. Play equipment will be provided in two separate structures – “pods”, to provide a variety of
experiences and to allow different classes to play.
a. Play “Pod”: This unit focuses on imaginative active play and student interaction.
b. Athletic “Pod”: This unit focuses on developing upper‐body strength and personal
fitness.
3. Adequate numbers of play events shall be provided to support the number of students per
school.
4. Playground surfacing shall be rubber mulch, with modular plastic curbs. Consider rubberized
unitary surfacing should budget allow.
11810 Facility Maintenance Equipment
1. A separate space for floor equipment recharging station/garage shall be provided to keep self‐
propelled and other custodial equipment from obstructing mechanical rooms. The designated
area shall be equipped with electrical service sized to meet the demands of the recharging
equipment. Any appropriate fire separation and ventilation shall be provided.
2. Commercial duty, residential sized washer and dryer are needed in each building to wash
custodial mop heads, dust mops and cleaning cloths.
Concession Equipment
1. Concession facilities shall be provided at the following locations as identified in the Educational
Specifications:
a. Middle School Gym
b. High School Main Gym
c. High School Auditorium
d. High School Stadium
e. High School Baseball / Softball area
2. Concessions facilities shall include the following utilities and equipment.
a. Lockable Serving Room with adjacent Lockable Bulk Storage Room.
b. Standard overhead florescent lighting.
c. Ventilation fan with thermostatic control.
d. Heat at exterior locations to protect pipes from freezing.
e. Counter with serving window.
f. Lockable base and wall storage cabinets.
g. Double sink with hot and cold running water.
h. Ice machine with 75 pound capacity furnished and installed as part of the construction
contract. Drain pipe shall not be located in pathway.
i. Floor drain, located near ice machine.
j. 200 amp electrical service to support 110V/220V outlets for appliances furnished by
others. Appliances shall be limited to refrigerator, microwave oven, drink cooler, hot
dog machine, hot dog warmer, popcorn machine and other light duty appliances. Heavy
duty appliances such as cooking ranges and fryers which require hoods and fire
protection equipment are specifically prohibited.
DIVISION 12 FURNISHINGS
32
DCSD Design Guidelines
VERSION 2018.04.04
12.01 Sun Control
1. Provide blinds at typical classroom and lab exterior windows. Interior blinds shall be 1” aluminum
horizontal slats. Basis of design shall be Levolor Riviera.
2. Interior windows, provided as described in the Educational Specifications for supervision
purposes, shall not have blinds except where specifically approved by DCSD.
3. Cordless blinds shall be provided in pre‐K, kindergarten, and special education classrooms.
4. Sun control at large windows and clerestories must be addressed. At high and inaccessible
windows at Clearstories, Lobbies, Corridors, Media Centers, Cafeterias, Gymnasiums and similar
spaces.In media centers and cafeterias, sun light must be modulated to prevent glare, and to
darken the rooms for video/projection presentations. Tinted glass may be used for sun control in
lieu of blinds
12.02 Manufactured Casework
1. Manufactured Casework includes but is not limited to:
a. Classroom and office vertical storage cabinets, base cabinets with counter tops and wall
cabinets.
b. Miscellaneous specialty cabinets and shelving, such as storage for props in stage and
drama areas.
2. Construction:
a. Cabinet bodies shall be standard high pressure plastic laminate finish over industrial
grade particle board.
b. Cabinet backs shall be minimum ¼” commercial standard CS‐251 tempered hardboard
or minimum 3/8” high performance 47 lb. density particle board.
c. Cabinet sub‐base shall be of a separate and continuous ladder‐type platform design,
leveled and floor mounted prior to cabinet body placement. Material shall be exterior
grade plywood. No cabinet sides to floor will be allowed. Base front shall be finished
with 4” high black extruded rubber cove base with pre‐molded corners to match room
base.
d. Countertops shall be 1” deeper than base cabinet and 1‐1/2” thick with high pressure
plastic laminate finish.
e. Countertops for computers shall be 30” deep and be equipped w/ grommets and wire
management below.
f. Countertops without sinks shall have particle board core and water resistive adhesive.
g. Countertop with sinks shall be constructed with calibrated plywood and non‐soluble
glue to thickness indicated.
h. Counter backsplash shall match countertop construction.
i. Drawer fronts and hinged doors shall be overlay style with higher pressure laminate
exterior and interior liner and matching 3mm PVC edging.
j. Shelving behind doors shall be high pressure plastic laminate on particle board core with
matching 3mm PVC edging. Shelves behind doors up to 27” wide shall be ¾” thick and
1” thick if over 27” wide up to 36” wide. Open shelving shall be 1” thick. No shelving
shall exceed 36” unsupported width.
33
DCSD Design Guidelines
VERSION 2018.04.04
k. Shelving shall be adjustable and supported by side panels with concealed fasteners
capable of supporting the specified content.
3. Hardware:
a. Hinges shall be adjustable 5‐knuckle, institutional grade, and 2‐3/4” overlay type with
hospital tip. Anchor hinges with engineered screws (no wood screws)
b. Hinges shall be stainless steel with satin finish
c. Pulls for drawers and swing doors shall be ADA compliant one piece semi‐recessed
molded contour finger pulls
d. Catches shall be nylon roller or friction type.
e. Drawer slides shall be heavy duty, side mounted type, equipped with heavy duty ball
bearing nylon wheels and automatic positive stops.
f. Locks shall be half mortise design with only round cylinder exposed, five tumbler
cylinder, keyed separately with master key: satin finish.
g. Shelf clips shall be heavy duty design to hold shelf in place.
4. Accessories: Provide accessories appropriate to the cabinet’s function.
5. Warranty: Provide manufacturer’s standard 5‐year warranty against defects in material and
workmanship.
6. Basis of Design Product: LSI Casework, Line L44.
12.03 Science Casework and Laboratory Equipment
1. Basis of design shall be Kewaunee Scientific Corporation, Signature Series.
2. Provide modular laboratory casework, including tops, ledges, filler panels, knee space panels,
supporting structures and miscellaneous items of equipment as specified or scheduled.
Casework shall minimally include:
a. Demonstration tables
b. Student tables
c. Storage cabinets
3. Science Casework and related furniture shall be of oak construction. Base cabinets and case
units shall be lipped style construction having drawer heads and hinged doors with radius edges,
overlapping cabinet and case openings on all edges. Face frame construction cabinets or cases
are not acceptable.
4. Cabinets shall be constructed with flush interiors having no offsets, to maximize drawer and
cupboard space and for ease of maintenance.
5. Cabinets shall be assembled using blind mortised and tenoned (or rabbeted) joints, glued and
screwed together in accordance with best cabinet maker methods. Pinned or doweled
construction is not acceptable. All exposed joints shall be closely fitted and tight, showing no
open joints.
6. All exposed corners shall be rounded.
7. Counter and table tops shall be 1” thick, chemical resistant, solid monolithic molded modified
epoxy resins with surface coating; black color.
8. Hardware shall be stainless steel with satin finish.
9. Provide manufacturer’s standard 5‐year warranty against defects in material and workmanship.
10. Equipment shall typically include:
a. Peg boards
b. Lockable storage for hazardous materials
34
DCSD Design Guidelines
VERSION 2018.04.04
c. Safety eyewash stations. Station must have floor drain.
d. Fume hoods, equipped with worktop, base cabinet and specified accessories.
e. Utility service outlet accessory fittings, electrical receptacles and switches shall be listed
in the Specifications, equipment schedules or shown on Drawings as mounted on the
laboratory furniture.
f. Laboratory sinks, cup sinks or drains troughs, overflows, and sink outlets with integral
tailpieces.
12.04 Darkroom Casework
Provide darkroom enlarger stations with drawer dividers to provide light safe drawers. Darkroom
enlarger station countertops and table tops shall be 1” thick, chemical resistant, solid monolithic molded
modified epoxy resins with surface coating; black color.
12.05 Music Casework
Casework shall be designed for appropriate storage of music instruments, stands, sheet music and
teaching aids. Casework shall be constructed of industrial grade particle board with plastic laminate
finish selected from manufacturer’s standard finishes. Musical instrument storage cabinets and racks
shall be specifically designed and engineered for the storage and protection of the instruments stored,
shall meet specified minimum performance standards, shall be chip and abrasion resistant under normal
usage, and shall protect instruments from damage under normal school use. Each individual
compartment shall have a welded steel grill door with non‐binding, 180 degree, five knuckle safety tip
hinges and a one‐piece finger pull / padlock hasp with integral door stop feature and no moving parts.
Hardware finish shall be white epoxy powder coat. Provide manufacturer’s standard 5‐year warranty
against defects in material and workmanship.
Basis of Design Product: LSI Corporation of America, Inc. 8200 Series or Musical Instrument Storage
System by TMI Systems Design Corporation.
12.06 Library Shelving and Casework
Layout shall be presented to the Director of Media Services with a detailed analysis of sight lines for
security control. Obtain written approval before coordinating related electrical and data outlets.
(media center furnishings currently being updated.)
12.07 Floor Mats and Frames
For new schools and renovations to existing main entries, incorporate flooring designed to increase
safety and decrease dirt infiltration. Consider floor grilles in recessed frames, walk‐off mats, and/or
heavy‐duty carpeting in the vestibule and entrance lobby. As schools often want an entrance mat with
their school logo, consider including with contract, so that it can be properly incorporated into overall
design.
12.08 Auditorium Seating
1. Basis‐of‐Design Product: Hussey Seating Company; Quattro Chair System
35
DCSD Design Guidelines
VERSION 2018.04.04
2. Seating shall be fixed upholstered multiple seating with self‐raising seat mechanisms. All seating
components shall be provided by a single manufacturer. Seating Layout shall be designed with
standards spaced laterally in rows so that end standards are in alignment from first to last row,
regardless of whether aisles converge or are of constant width, and so that sightlines are
optimized. Seating with integral lighting shall not be used. Provide appropriate accommodations
for wheelchairs in accordance with ADA.
12.09 Telescoping Bleachers
1. Provide telescoping bleachers at middle and high school Gymnasiums.
2. The bleacher system shall consist of motor operated, multi‐tiered, closed deck seating rows
operating on the telescoping principal, and stacking vertically in minimal floor area when not in
use.
3. The structural system shall be engineered to withstand all applicable design loads associated
with the intended use.
4. Provide non‐marring rubber tire wheels designed for wood or synthetic floors and sized
appropriately for the specific bleacher.
5. Provide self‐storing railings at all exposed bank ends and elevated sections.
6. Coordinate Bleacher layout with ADA requirements for wheelchair seating.
7. Decking and steps shall be plywood.
8. Provide vinyl curtains where necessary to restrict access below bleachers.
9. Motor Operation:
a. Provide integral automatic electro‐mechanical propulsion system engineered specifically
for the requirements of the bleacher system.
b. All wiring within the seating bank, as well as all service wiring to the units shall be
provided, including remote control panel or pendent control.
c. Motors shall be three phase and accessible from the front of the bleachers.
d. Controls: Start, stop, forward and reverse in a single control unit together with
appropriate safety limiting features.
10. Provide manufacturer’s standard 5‐year warranty against defects in material and workmanship.
11. Basis of Design: Hussey Seating Company; Model MAXAM, Model MXM 26 Series.
12.10 Site Furnishings
1. Provide a bike rack at all new schools.
2. Designers are encouraged to design inviting outdoor spaces for the students and the
community. Consider integrating the design of benches, trash receptacles, and outdoor tables
with the overall design of the project.
DIVISION 13 SPECIAL CONSTRUCTION
13341 Exterior Bleachers
1. Provide aluminum bleachers at high school baseball fields, softball fields and tennis courts
complete with bench seats, and all related appurtenances, fittings and accessories. Attach
bleachers to a concrete slab extending to walkway system.
a. 5 rows high, 10’ deep x 21’ long
b. 42” central aisle with steps
c. Appropriate guardrails
d. Access ramps and space(s) for wheelchair shall be provided, per ADA.
e. Basis of design: Dant Clayton Alum‐A‐Stand.
36
DCSD Design Guidelines
VERSION 2018.04.04
DIVISION 14 CONVEYING SYSTEMS
14210 Electric Traction Elevator
Provide passenger elevator(s) as needed to comply with A.D.A. requirements.
Elevators should be of practical size with basic, easily maintained finishes.
Elevators in school settings are often (mis)used to carry freight, causing frequent
break‐downs and expensive maintenance, so a heavier‐duty model is desired.
Doors should be sized to accommodate a stretcher in the event of an emergency.
1. Basis of Design: KONE EcoSpace. Manufacturers that require proprietary tools for maintenance
are not acceptable.
2. Provide key controlled access, cab telephone, and tie‐in to fire alarm system.
3. All controls shall be open access, non‐proprietary controls.
4. Provide a gearless traction elevator with machine room‐less application.
5. Provide the appropriate number of elevators with a minimum rated capacity of 3,500 lbs., with
manufacturer’s recommended speed for the particular installation.
6. Main power supply shall be 208, three‐Phase, with a separate equipment grounding conductor.
7. Car lighting power supply shall be 120 Volts, single‐phase, 15 Amp, 60 Hz.
8. Machine room‐less controller(s) shall be located adjacent to the hoist‐way at the top landing in
a controller space.
9. Machine and Governor
a. The machine shall be AC, gearless, mounted at the top of the hoist‐way.
b. Provide a tension type generator.
c. In the hoist way, provide an emergency stop watch in the pit and terminal stopping
switches.
d. In addition, components shall include buffers, car and counter weight, positioning
system, guiderails and attachments, coated steel belts, steel governor rope, and hoist‐
way entrances.
10. Car Components
a. Include car frame, steel cab, emergency car lighting, emergency pulsating lighting, fan,
handrails, threshold, emergency exit contact, roller guides, platform, and certificate
frame.
b. Finishes for the car front and car door shall be stainless steel.
c. Provide an aluminum egg crate suspended ceiling.
d. Submit interior cab finishes to the DeKalb County School District for written approval.
11. Signal Devices and Fixtures
a. A car operating panel shall be provided which contains all push buttons, key switches,
and message indicators for elevator operation.
b. The emergency call button shall be connected to a bell that serves as an emergency
signal.
c. Provide buttons with raised numbers and Braille markings, to comply with ADA.
d. The help button shall initiate two way communications between the car and a location
inside the building and switching over to another location if the call goes unanswered.
e. Provide hall fixtures with necessary push buttons and key switches for operations.
f. Provide elevator car position indicator, car lantern, and chime.
37
DCSD Design Guidelines
VERSION 2018.04.04
14420 Wheelchair Lifts
New building design should not include mechanical solutions, other than enclosed
elevators, for ADA accessibility. Vertical platform lifts can be considered for
renovations only, if ramps or other ADA acceptable devices are impractical.
Inclined stair lifts shall not be used.
1. Basis of design: Garaventa
2. Provide a vertical platform lift with a minimum rated load capacity of 750 lb., a travel speed of 9
fpm, lifting height as required by the design condition, and a minimum platform size of 37” X 51”
with a non‐skid surface.
3. Capacity of the motor shall be not less than 3/4 horse power with instant reversing motor.
4. Colors selection(s) shall be submitted to DCSD.
5. Control switches shall be provided at accessible locations on the upper and lower elevations.
6. Install a runway enclosure to prevent obstructions from entering the underside of the platform
lift, when the lift is above the lowest elevation. If it is not practical to install a runway enclosure,
the platform lift shall be equipped with an obstruction panel that will stop the downward travel
if an obstruction is encountered.
7. Provide an illuminated emergency stop alarm switch to signal for assistance in the event of an
emergency.
8. Provide 42“high gates with a combination mechanical lock and positive opening electric contact
at the upper and lower levels. Platform panels must be 42” in height.
DIVISION 15 MECHANICAL
Kitchen Hood
1. Double shell design consisting of an inner exhaust canopy with minimum 86% supply air ratio,
constructed of heavy gauge stainless steel exterior.
2. Hood shall be installed per NFPA 96, with 96” clearance from floor to bottom edge of hood.
3. Hood shall have fire suppression (“Ansul”) system, wired to the main fire alarm panel, installed
in cabinet on end of hood. Complete electrical and gas shut‐offs shall be located at hood. pe and
Fittings
Piping and Drains
1. All mechanical piping and equipment supports exposed to the elements shall be primed,
painted, and clearly labeled to mark their service.
2. Victaulic piping shall be Schedule 40 only, and must be installed by factory‐trained installers.
Couplings shall have rubber stops.
3. All gas piping used in kitchen shall be hard black piping. Flexible connections are acceptable on
drops; however, no quick disconnects shall be used.
4. Vent stacks shall be located sufficiently far away from air intakes of HVAC equipment to prevent
drawing odors back into the building.
38
DCSD Design Guidelines
VERSION 2018.04.04
5. To prevent sewer gas odors from being pulled into roof top units a 25′ separation shall be
maintained between sewer vents and HVAC fresh air intakes.
6. Domestic Water pipe shall be Type L copper with lead‐free joints, chrome plated brass or copper
where exposed.
7. Domestic water supply lines from street main / meter to the building shall be copper with
progress fittings (preferred) or Schedule 80 ductile cast iron (no PVC) with thrust blocks and
tracer wire.
8. No saddle tees shall be permitted.
9. Provide T fitting at water supply to Custodial Sinks, Kitchen dish machines, and pot sinks for
installation of sanitizing chemicals.
10. Drain and vent pipes from middle and high school science labs to acid dilution tanks shall be acid
resistant polypropylene or CPVC. All other drain pipes shall be cast or ductile iron to resist
mechanical cleaning.
11. In all science lab prep rooms, water taps and electrical service shall be installed for distilled /
ionized water production equipment.
12. A grate with a funnel to prevent splashing shall be provided at floor drains that receive
discharge water from sinks that require an air gap, such as food handling sink in the kitchen.
13. Provide barrier to rodent infiltration where pipes penetrate from the exterior.
14. Provide pressure reducing valve (PRV) in boiler room.
Reduced Pressure Zone Assemblies
Reduced Pressure Zone assemblies for back‐flow prevention shall be installed as required by code for all
new facilities and major renovations. Pressure reducing valve and backflow preventer shall be located in
the main meter vault.
Design Professionals please note: even if a project’s scope of work does not involve plumbing, the
DeKalb County code officials may require upgrading existing facilities to meet this requirement in order
to obtain a Building Permit or Certificate of Occupancy for any work done at the facility.
Grease Interceptors
For all new or renovated kitchens, grease interceptors shall be installed on the exterior of the building in
a readily‐accessible location. Design professional must coordinate with DeKalb County Watershed
Management’s Fats, Oils and Grease (FOG) Management program.
Traps
1. All traps must be located for ease in access for maintenance. Do not conceal in wall.
2. Trap primers shall be solenoid type, with direct digital control by the energy management
system. Do NOT use pressure drop primers. PROPRIETARY Standard of Design: ASCO RedHat
Solenoid Valve 24volt /60 Hz coil, 8210G094.
Plumbing Fixtures
2234.015 American Standard ”Madera” Elongated Flush Valve Toilet
3043.001 American Standard ”Madera” 17” ht. Elongated Flush Valve Toilet
C106C Comfort Seats (JSC) Commercial Elongated Open Front Toilet Seat
6541.511 American Standard Allbrook Urinal (Waterless urinals shall not be used)
111 XL Sloan Regal Flushometer ‐ toilet
186 XL Sloan Regal Flushometer –urinal
39
DCSD Design Guidelines
VERSION 2018.04.04
V‐500‐AA Sloan 3/4” x 15” Vacuum Breaker (Retrofit urinals)
0355.012 American Standard ”Lucerne” Wall‐hung Lavatory
629203C Watts Grid Drains
B‐0871 T & S Cast Brass Centerset 4” Faucet (Low flow aerators) (ADA compliant: use on all lavs)
102 E‐Z Lav Guard 2 Under Sink Pipe Covers
EZS8 Elkay Water Cooler – Lt. Granite (Retrofit)
EZSTL8C Elkay Bi‐level Water Cooler – Lt. Granite (New)
Sinks:
1. Kitchen : Prefer T&S Brass Kitchen faucets.
2. Custodial Sinks: floor type with hot and cold water and hose connection on mixing valve.
3. Wash fountains / stations: Basis of design: Bradley Co.
4. Kitchen hand wash sink shall have touch less, low voltage or foot operated faucet controls. Basis
of design: T&S Brass
5. Art Room Sinks: stainless steel, deep and wide without dividers, equipped with gooseneck
faucets, equipped with plaster traps. Basis of design for trap: Zurn solid interceptor Z‐1181.
Hose Bibs:
1. Interior: Provide a key operated hose bib at each multi stall restroom. Mount on wall below a
lavatory.
2. Exterior: Provide freeze‐protected hose bibs in key‐access wall boxes spaced approximately
200’ around the building perimeter. Provide one bib at each outdoor art lab space.
3. Exterior Play Fields: Provide freeze‐protected hose bibs in key‐access ground boxes adjacent to
all play fields.
Water Heaters:
Preferred manufacturers are Rheem and Rudd. Provide hot water at Adult Restrooms, Kitchens,
Custodial sinks, Work Room sinks, Gym, “Lab” (Science, Career Tech, and Art) demonstration and clean‐
up sinks, and all showers. Provide hot water in all clinic areas and at any sinks where adults are providing
diapering and/or toileting assistance for special needs students. Provide hot water at student battery
restroom closest to cafeteria. Provide anti‐scalding devices on all sinks in areas accessible to students.
Provide cold water only at any student lavatories and Classroom sinks not listed above.
Water Fountains:
Provide electric water coolers in locations, quantities and design in compliance with all codes. Provide
“bubbler” water fountains attached to sinks in duplex restrooms in new kindergarten and first grade
elementary school classrooms. Water fountains attached to sinks do NOT count towards Georgia
Department of Education minimum drinking fountain requirements.
Fire Protection
1. All new school facilities and additions constructed for DCSD shall be protected with an
automatic fire sprinkler system, per currently adopted Life Safety Code, NFPA 13 and Georgia
state modifications. Sprinkler system and other fire protection equipment shall be provided in
accordance with building codes and local requirements.
2. For additions, consideration should be given to retrofitting a fire suppression system in the
existing structure to integrate protection of the entire facility.
3. Coordinate design of sprinkler system with design of built‐in furniture and storage units such as
music instrument storage units.
40
DCSD Design Guidelines
VERSION 2018.04.04
4. Install pressure reducing stations as required if main water pressure fluctuates and exceeds fire
protection system working pressure.
5. Smoke detector devices need to be installed in a manner that preserves accessibility for
maintenance.
6. Require in the specifications for the subcontractor to program systems a minimum of two times
in coordination with the Owner’s direction. Prior to each programming, the subcontractor is to
prepare a draft outline of the program for the Owner’s review.
7. Adjacent to riser locations, fire protection designer should provide key plan, showing which lines
serve particular part of building. Plan should be mounted in protective frame for quick
reference in an emergency.
Heating, Ventilation and Air Conditioning
1. Due to their ever‐increasing complexity, it is imperative that building mechanical systems
interface correctly to provide safe and efficient operations for the life of the building. All
building mechanical and electrical system construction shall be thoroughly checked for proper
operation. Full commissioning is recommended.
2. Architect and engineers shall design HVAC system with total life cycle costs in mind, using most
practical approach for each project. Submit calculations for sizing HVAC units to DCSD for review
and approval. DCSD maintenance staff shall fully approve all mechanical components.
3. HVAC shall be provided in classroom areas by water source heat pumps or self‐contained wall
mounted units (basis of design: Bard Manufacturing).
4. Water source heat pumps units shall be resettable from temperature sensor or thermostat, not
from disconnects.
5. Water source heat pumps shall be extended range type with expansion valves. Cap tubes are
not acceptable.
6. Separate packaged units shall provide HVAC at the following spaces:
a. Auditorium
b. Administrative Offices
c. Counseling Offices
d. Media Center
e. Cafeteria
f. Kitchen
g. Dry Storage
h. Gyms and P.E. Areas, including coach’s offices
i. Cafeteria manager’s office
j. Network Server Rooms
k. Security Camera End Equipment Room
l. Other rooms with temperature sensitive equipment (i.e., telephone equipment,
Stadium Press Box)
Areas Requiring Special Considerations for HVAC
1. Locker room air conditioning and ventilation shall be designed to address humidity and odor
control.
2. Media Center HVAC:
a. Office and work room and conference rooms shall be placed on independently
controlled, separate zones.
41
DCSD Design Guidelines
VERSION 2018.04.04
b. Active humidity control shall be included in the media center HVAC design. A “moisture
miser” or ERU shall be installed in Media Center RTU.
3. All corridor, stair and elevator HVAC units shall have ducted return air, taking care to pressurize
space.
4. All computer based electronic equipment that should be located in an air conditioned space. Do
not locate telephone, MDF, IDF equipment or security camera head‐end racks in Mechanical or
Electrical Rooms. Locate telephone equipment in a separate room or in a combination room
with MDF, IDF equipment and security camera head‐end racks, all of which require similar
constant year‐round temperature control. Heating and cooling for these rooms must be capable
of maintaining ambient temperatures as required, independently of the operation of the main
building HVAC systems. Consider designing this system to accommodate additional heat load
(30% more than current load) created by equipment that may be added to these rooms in the
future.
5. Independently controlled, ductless split cooling systems shall be supplied for main server rooms
to provide cooling separate from the building system. Power for this system shall be tied to
emergency panel for generator back up.
6. Art Suite Kiln and Dark Room ventilation shall be designed to address the special conditions in
these spaces. Where possible, locate these spaces on exterior walls for convenient venting. Art
Suite air shall exhaust directly to the exterior and shall not re‐circulate into the building return
air system. Acceptable manufacturers: Vent‐A‐Kiln; Barry Blower; ILG
HVAC Ionization
Acceptable manufacturer: Global Plasma Systems
Equipment
Exhaust fans shall be provided per code.
Acceptable manufacturers: Greenheck, Cook, Jennaire, Gaylord, Halton, CaptiveAire
Kitchen Hood shall be a double shell design, constructed of stainless steel, consisting of an inner exhaust
canopy with minimum 86% supply air ratio. (See Division 11)
Cooling Towers must include basin heater; open loop tower with heat exchanger, stainless steel. No
sand filters are allowed. Heat tape shall be provided on all make‐up water lines.
PROPRIETARY manufacturer: Evapco
Water treatment (include 2 year service agreement)
Preferred provider: Superior Water Services, Inc.
All boilers shall be hot water tube type with factory start‐up. Three‐way mixing valve must be installed
on all boiler loops with the actuator supplied by CCI.
Acceptable manufacturers: Ajax; Rite; Apac
Chillers shall be air‐cooled, with factory start‐up and 5‐year service plan included.
PROPRIETARY manufacturer: Carrier Corporation
Water loop pumps shall be installed in a manner that preserves service access.
Acceptable manufacturers: Bell & Gossett, Flo‐Fab, Patterson, Taco, Inc. and Armstrong
Dehumidification Units
PROPRIETARY manufacturer: Munters Corporation
Energy recovery units shall be provided.
PROPRIETARY manufacturer: Munters Corporation
Heat Exchanger shall be plate and frame type and must be located in a mechanical room; no exterior
installation is allowed.
42
DCSD Design Guidelines
VERSION 2018.04.04
PROPRIETARY manufacturer: Sondex Inc.
Flow Controls and Balancing Valves for Supply and Return Line Assemblies
Acceptable manufacturers: Flow Design, Inc., Griswold, Bell & Gossett
Automated Temperature Controls and Energy Management System
Proprietary Product: Direct digital control system sole source is STAEFA TALON. Submit listing of control
points for approval by DeKalb County School District.
Building automation system controls shall be Web Control by CCI only.
Media Center shall be equipped with humidity sensors.
See DIVISION 16 ELECTRICAL for non‐revenue metering connected to building automation system.
Roof‐Top Unit Security
All new roof top units (RTU’s) shall be protected by a steel cage constructed of vertical and horizontal
support bars with expanded metal reinforcements. The preferred manufacturer and product is AC
Armor’s Commercial Armor, www.acarmor.net. All RTU Security Cages shall consist of the following:
1. Custom solutions to fit each individual roof top unit
2. 1‐inch, 14‐gauge tube steel framing
3. Fully Mig welded
4. ¾‐inch square solid steel stem system
5. #9 expanded metal mesh covering access to copper coils
6. Fully serviceable access panels
7. 1/8‐inch threaded tabs
8. 3/8‐inch theft resistant bolts with access tool to secure unit
9. 1.25‐inch theft resistant bolts to secure 5‐inch cross anchors
10. 4‐inch square steel base plates at each leg to ensure proper load distribution with ¼‐inch thick
roofing pads under each base plate
11. There shall be no modification to the roofing system or impact to the roofing warranty
12. Primed and painted for rust prevention
HVAC Security System shall be installed on all new exterior HVAC units. Basis of Design: Warning
Watchdog Alarm System.
DIVISION 16 ELECTRICAL
1. Electrical Panels: Placement of electrical panels in areas normally accessible to students,
particularly corridors, is to be avoided whenever possible. Electrical panels and other devices
located at areas normally accessible to students shall have solid front panels without louvers. If
ventilation is required by the code, it shall be provided in such a manner as to prevent students
from inserting small objects into the electrical panel or device. Such panels or devices shall be
located in special purpose locked rooms if possible.
2. Electrical Service Expandability: The electrical service for the building and overall site shall be
designed to accommodate future loads for building expansion and future portable classrooms.
(See DIVISION 1 – Core Capacity and Future Portable Classrooms). A “spare” breaker shall be
installed to power a future distribution panel near the portable site(s), to provide electrical
service to the portables. Conduits of sufficient size, as required to serve the remote future
portable classroom distribution panel shall be installed from the main electrical distribution
43
DCSD Design Guidelines
VERSION 2018.04.04
panel and capped until needed. Intercom, security and other systems shall be expandable for
the number of additional portable classrooms noted above.
3. Conductors and Grounding:
a. Aluminum wiring shall not be used on the building side of the meter. Plenum‐rated low‐
voltage cabling may be used in lieu of conduit, if cost effective. Provide cable tray or
hooks at hallways for low voltage cabling.
b. Plenum rated cabling shall only be used on the interior of buildings where appropriate
and approved by Codes. Only products that are rated and intended for use outdoors
shall be used on the exterior of buildings.
c. Low voltage cable shall be properly suspended throughout with “J” hooks, not allowed
to rest on ceiling tile or grid.
d. Conduit shall be run in a manner that preserves service access to all adjacent
equipment.
e. Provide junction box at center of room with service loop.
f. Engineered cable management systems such as Reloc are acceptable.
4. Overload Devices for Motor Starters: Motors shall be equipped with a solid state overload
protection device with an adjustable trip point rather than thermal overloads. Phase protection
devices shall be provided on all HVAC equipment.
5. Power Outlets
a. Provide at least one 110 volt duplex outlet on each wall and an average of one per eight
feet of wall.
b. Provide at least one 110 volt dedicated duplex outlet for each designated computer
outlet. (One 4‐plex outlet for each pair of computer outlets)
c. Provide one 110 volt, 20 AMP GFI duplex outlet adjacent to each sink counter.
d. Provide special voltage outlets for designated equipment such as large printer/copy
machines and other special equipment.
e. Coordinate power connections of appropriate voltage and phase to all electrical
equipment.
f. Provide master power switch at Science, Computer, Business and Career Technology
Education Labs.
g. Provide power outlets in ceiling for drop down lighting in art lab for still life and figure
drawing and for small power tools in Engineering Technology lab.
h. Provide Darkroom outlets at each enlarger station for enlarger and timers.
i. Floor outlets: Cover plates of carpeted spaces shall be flush with surrounding floor and
match the selected floor materials/color.
6. Light Fixtures
a. LED fixtures shall be used throughout.
b. The interior lighting design shall minimize fixture types and incorporate standardized
lamp inventory to the extent practicable.
c. Light levels shall comply with GADOE standards.
d. General interior lighting shall be provided by recessed 2’ x 4’ fixtures unless noted
otherwise. A safety cable should be attached to the fixture, cover reflector and lens.
44
DCSD Design Guidelines
VERSION 2018.04.04
e. Basis of Design for LED 2’x4’ Fixture: Columbia Lighting LJT24‐40MLG‐FSA‐EDU.
f. Provide acrylic lenses as standard; polycarbonate lens are recommended for low ceilings
in corridors, stairs and locker rooms.
g. Lighting in gymnasiums, storage areas, mechanical and electrical rooms should have
metal cage protection.
h. Lighting in damp locations, such as locker rooms and kitchens, should have vapor
retardant gasket lenses.
i. “No hold,” 6 hour mechanical timers shall be used for mechanical space lighting control.
j. The use of incandescent fixtures or dimming electronic ballasted fixtures shall be limited
to special situations, such as theatrical lighting.
k. Typical classrooms, labs, Media Centers, other Instructional spaces and Cafeterias shall
be equipped with dimmers or multiple switches in order to control light levels.
l. In halls and cafeterias, lighting shall be controlled by key switches (Leviton Key #555000)
not toggle switches.
m. If project includes new lighting mounted at high ceilings such as in gymnasiums and
cafeterias, a mobile scissor lift shall be provided for the school’s use, with space
provided for storing the lift.
7. Motion Sensors: Hallways, classrooms, labs and other instructional spaces shall be equipped
with motion sensors that will automatically turn the lights off and place the switches in the off
position when a hallway or room is not occupied. Connect motion sensors to HVAC control
system. Review characteristics of system and possible additional rooms to be included with
DCSD Facility Services for review and approval prior to incorporation into the construction
documents.
8. Gym Lighting
a. Gym lighting fixtures shall be standardized for cost efficiency to the extent possible.
b. Provide multi‐level lighting at all gyms by means of switching, not dimming. High school
and middle school gyms shall have multi‐level lighting for recreational use and
competition use at 60 fc, per athletic association requirements.
c. Gym lighting fixtures shall have fixture, lens and guard safety chains to prevent these
components from falling when damaged by impact.
9. Auditorium Lighting
a. Stage, Drama and Broadcast Video Labs shall be equipped with performance lighting
which shall be incorporated into the Scope of Work for all new school projects. The
Design Professional shall be responsible for employing a qualified professional Lighting
Designer to develop appropriate Design and Construction Documents. General lighting
in auditorium shall not be positioned over seats; consider wall sconces, or ceiling
mounted fixtures positioned over aisles. Drawings and Specifications shall be submitted
to DeKalb County School District Drama Coordinator and Facilities Services for review
and approval.
b. Scope of work shall include overhead pipe grid, dimmable theatrical light fixtures, wiring
and control system.
c. Provide separate work light system.
d. High School Auditorium front overhead stage lighting shall be accessible from a catwalk;
drop light mounting is unacceptable.
45
DCSD Design Guidelines
VERSION 2018.04.04
e. Provide aisle lighting at floor level.
f. See Division 11 EQUIPMENT‐ Theatrical/Stage Equipment for Catwalk access for stage
lighting.
10. Exit and Emergency Lighting: Provide exit lights and emergency lighting fixtures required by
code. Connect all emergency and exit lighting fixtures to the generator. In large areas without
exterior windows, such as an auditorium, consider adding a small number of emergency lights
on battery back‐up, to provide light during generator start‐up time. Provide L.E.D. exit lights on
emergency circuits in quantities and locations in compliance with all applicable codes.
11. Emergency Electrical System
a. All new DeKalb County Schools shall be equipped with an automatic emergency
electrical generation system. New Generator systems shall be included in major
renovation projects at school sites that do not have generators. Any existing generators
older than 15 years shall be replaced during major renovation projects.
b. The system shall include, but shall not be limited to, a natural gas engine and electrical
generator with vibration control, automatic engine starting system with batteries,
instrument panel, weather‐protective housing, enunciator panel, exhaust silencer and
accessories. The generator shall be pad‐mounted on the exterior of the building,
protected by chain link fence.
c. Minimum Size:
i. Elementary schools: 60 KW, 480/277 volts.
ii. Middle and High schools:e 80 KW, 480/277 volts.
d. The system shall be adequately sized for and be connected to the following:
i. Emergency exit and emergency lighting fixtures (battery pack fixtures shall not
be used unless noted otherwise)
ii. Minimum of one light fixture in each classroom
iii. Fire alarm system
iv. Intercom system
v. Telephone system
vi. Security System including cameras, Intrusion alarm, access control, and door
power supplies
vii. Main server (MDF) room: All outlets; Air conditioning package unit
viii. Walk – in freezer/cooler (usually 208 volt, 3 phase)
ix. One outlet in principal’s office to maintain phone and computer
e. Some of the electronic loads listed above also need to have a small UPS/surge protector
to carry the electrical loads from the point of power interruption through start‐up of the
generator. Specifically, the intercom system, the telephone system switch, and energy
management system main panel need to be served in this manner. Normal / Emergency
Generator outlets shall be color coded / placarded in accordance with NEC. Acceptable
manufacturers: Cummings, Kohler, Generac, Detroit Diesel
f. Two‐year total service warranty contract shall be standard, with three‐year extension
included.
g. For generators with KVA loads equal to or greater than 100 KVA, Georgia Power requires
the Automatic Transfer Switch (ATS) open transition transfer to have a mechanical
interlock; reference Georgia Power’s Distribution Bulletin No. 18 – 23, Section 4.2. The
following actions are required:
46
DCSD Design Guidelines
VERSION 2018.04.04
h. Documentation
i. DCSD Project Manager shall prepare following Georgia Power documents, and
secure signature of DCSD Executive Director of Facilities:
1. “Application for Emergency and Standby Generation Installation &
Operation”
2. “Statement of Responsibility for Operation of Emergency or Standby
Generation on the Georgia Power Company Distribution System”
ii. DCSD Project Manager shall forward signed forms to the attention of Georgia
Power representative.
iii. DCSD Project Manager shall notify Georgia Power when ATS is installed.
iv. DCSD Project Manager shall schedule Georgia Power to inspect and photograph
the mechanical interlock installation.
v. Georgia Power representative shall forward both documents (items 1 and 2)
along with photographs, to the DCSD Project Manager.
12. Exterior Lighting Fixtures: Safe lighting of our buildings, parking lots, and walkways to protect
our building occupants is of paramount importance to DCSD. The designer is responsible for
coordinating the overall design of the site lighting. Non‐building –mounted lighting for parking
areas and drives will be provided by the Georgia Power.
a. Provide adequate exterior lighting at building parking and walkway areas for security to
employees and building. Fixtures shall be energy efficient, vandal resistant, 277 volt
metal halide. Building wall packs shall be 250 watt or LED or compact fluorescent;
parking lot lights shall be 400 watt. Exterior fixtures shall be controlled by building
automation system with local override and photocells.
b. All exterior lighting shall be controlled by an energy management system with
astronomical clock and local override switch.
c. Divide controls for site lighting into zones that can be operated independently. Submit
design for zones to DCSD for review and approval.
d. Local override shall be momentary contact switch tied to building automation system.
e. Consider outside lighting at Art Patio for evening events.
13. Sports Field Lighting: The Design Professional shall develop complete drawings and
specifications to describe sports field lighting similar to those currently installed at existing
DeKalb County High Schools. Specifications shall be equal or above GHSA spec lighting manual,
available at www.ghsa.net.
a. Sports lighting shall be provided at the following fields:
i. Football / Track Stadium: 360’x 160’
ii. Baseball Field: 330’ x 380” x 330’ plus batting cage area
iii. Softball Field: 200’ x 200’ x 200’ plus batting cage area
b. Sports lighting shall provide environmental light control, with the primary goal to not
negatively impact the adjacent community with excessive spill light and glare. Design
lighting system to provide maximum spill and glare control. The specifications shall
require a photometric report from an independent or certified testing lab certifying that
the luminous intensity from any one fixture does not exceed the following criteria:
i. Football / Track Stadium: 12,000 candelas at 84 degrees above nadir
ii. Baseball Field: 12,000 candelas at 83 degrees above nadir
47
DCSD Design Guidelines
VERSION 2018.04.04
iii. Softball Field: 12,000 candelas at 83 degrees above nadir
c. Lighting system shall be designed with life cycle costs in mind. It shall be energy efficient
and cost effective to operate. Maximum energy consumption based on 5,000 hour
operating cycle:
i. Football / Track Stadium: 105.0 kWh or less
ii. Baseball Field: 77.0 kWh or less
iii. Softball Field: 33.0 kWh or less
d. The lighting system shall be designed such that the light levels are guaranteed for a
period of 25 years. Each manufacturer shall provide, along with bid, a recommended
lamp maintenance schedule required to provide guaranteed light levels for 25 years:
i. Football / Track Stadium: 50 foot candles
ii. Baseball Field (Infield): 50 foot candles
iii. Baseball Field (Outfield): 30 foot candles
iv. Softball Field (Infield): 50 foot candles
v. Softball Field (Outfield): 30 foot candles
e. The Design Professional shall develop detailed specifications for measuring the
uniformity of these basic standards.
f. Lighting system must be designed to comply with current applicable building codes and
minimum 100 mph wind speed. Cross arms shall be designed to withstand minimum 150
mph winds and maintain luminaire aiming alignment. All components shall be designed
as a system and shall include, but not be limited to:
g. Galvanized steel poles with climbing steps and safety harness. Poles shall have pre‐cast
concrete foundation with concrete backfill or concrete anchor bolt type foundation.
Exposed steel shall be a minimum of 18” above grade; direct buried steel poles will not
be permitted. Concrete or other single piece poles requiring use of heavy equipment
that may damage the site will not be permitted.
h. All exposed components shall be designed of appropriate corrosion resistant materials.
i. Die‐cast aluminum housing shall be used for luminaire reflector system.
j. Remote ballast, capacitors, fusing and safety disconnects for luminaries shall be located
in an aluminum enclosure on each pole approximately 10’ above grade.
k. Wire harness system shall be designed for trouble‐free installation.
l. System shall include lightning protection.
m. All components shall be UL listed.
n. Momentary power interruption illumination system shall be provided to provide
coverage during failure of primary system.
o. Specifications shall describe an appropriate standard for measuring compliance of the
installed system and requirements for correcting non‐compliance.
p. Include in the bid one set of replacement lamps rated at 5,000 hours or two sets if rated
at 3,000 hours. Also include preventative and spot maintenance (parts and labor) for 25
years. Coordinate details of DeKalb County School District requirements for remote
controls and incorporate those requirements into the specifications.
14. Data Cabling System: Provide Data Cabling System for computer network and equipment in
accordance with the current DCSD Technology Plan. See APPENDIX to Design Guidelines – Data
Cabling System.
48
DCSD Design Guidelines
VERSION 2018.04.04
15. Telephone Cabling System: DCSD will provide the telephone switch and individual phones for
each required location. Construction contract shall provide telephone cabling and equipment.
See APPENDIX to Design Guidelines – Telephone Cabling System.
16. Detection Systems
a. Security alarm and Security Surveillance Camera Systems will be furnished by DCSD
under contracts separate from building contracts for new schools and additions.
Coordination between the separate contractors will be required to maintain occupancy
schedules.
b. Designer for Security Surveillance System shall coordinate design of security systems
with DCSD Director of Safety / Security.
c. Front desk design at Elementary Schools shall allow 2 Monitors to be mounted out of
view of visitors.
d. See APPENDIX to Design Guidelines – Security System for general requirements of
Security System and the specific Video Surveillance Specification prepared for each
project.
17. Master Television Systems
a. Media centers shall have broadcast capabilities to provide video programming
throughout the building.
b. Provide drops in all spaces except storage mechanical, custodial and kitchen areas.
Coordinate Master TV Systems with DCSD MIS.
c. Cable TV signal shall be provided to the media center distribution center from the local
cable TV vendor.
d. Provide a complete Master Television Cable System for distribution of “In‐House” and
local “Cable” channels. Provide two sets of audio / video jacks on front panel for direct
insertion of customer equipment. The system shall be wired to allow tuning selected
“cable” channels through VCRs for recording or distribution throughout the system and
direct distribution of cable channels through system demodulators. Receiver / monitors
shall be furnished to provide direct monitoring of programs.
e. A one line drawing of the entire Television System shall be included in the submittal
showing the signal levels in dBmV at the input and output of each device at the head
end, tap‐off, splitters, and room outlets. The model numbers of all components shall be
included in the one line drawing. A detailed drawing of the equipment cabinets, their
components, special panels and equipment layout must be furnished for approval (no
exceptions).
f. The television Contractor shall be an authorized distributor for the equipment supplied
and maintain his own service organization capable of furnishing all warranty service. A
letter shall be included in the submittal stating the above is valid.
g. The system shall be designed for 50 db signal‐to‐noise ratio and shall provide a signal
level of a minimal of +6dbmv and a maximum of +12dbmv at each outlet.
h. The system shall be designed to allow program originating and distribution from outlets
throughout the system by the addition of proper equipment.
i. The Design Professional shall be responsible for specifying appropriate equipment,
testing and certification.
j. Acceptable manufacturers: Blonder Tongue; Drake / Dracom; Scientific Atlanta; Jerald
49
DCSD Design Guidelines
VERSION 2018.04.04
18. Fire Alarm System: See APPENDIX to Design Guidelines – Fire Alarm System.
19. Intercom System
20. Proprietary PRODUCT: Central Control Center: Rauland Telecenter VoIP System
21. Intercom system shall be incorporated into the Scope of Work for all new school projects, and
shall include a master clock to control bells.
22. Provide intercom call‐back system with master station in administrative office and call stations
in each normally occupied space. Design Professional to submit detailed catalog information to
DeKalb County School District for approval.
23. See APPENDIX to Design Guidelines – Intercom System
24. Public Address System
a. Sound systems shall be incorporated into the Scope of Work for all new school projects.
Provide public address systems at the following locations:
i. Cafeterias
ii. Gymnasiums
iii. Auditoriums
iv. Drama Labs
v. Football Stadiums
b. Architects shall be responsible for employing qualified professionals to design and
develop Construction Documents for public address systems. Design of public address
systems shall be appropriate for the acoustical conditions and volume of each space.
c. Drawings and Specifications shall be submitted to DCSD Facilities Services Department;
the Supervisor of Interscholastic Athletic Programs, and to the Coordinators of Health
and PE, Music and Drama for review and approval.
d. Features and functions shall include:
i. Solid state in‐wall type amplifier
ii. Built‐in speakers
iii. Microphones designed especially for music pickup, recording and excellent
speech reproduction
iv. Remote microphone outlets appropriate for the type of space
v. Auxiliary input for future program sources
vi. Input for school wide intercom program and system announcements
vii. Fire alarm override if required.
25. Delivery Door Bell: Provide a door bell system at the exterior delivery door(s) to alert kitchen
and/or custodial staff when deliveries have arrived. The appropriate location for the bell will be
a function of the service area layout. The Design Professional shall propose and obtain approval
for the bell location(s).
26. Clocks
27. Centrally controlled digital clocks and bell system shall be provided in halls, Cafeteria, Media
Center, main Office, and Gym.
28. Provide electrical connection in each classroom and other instructional areas for DeKalb County
School District provided electrically operated wall mounted clocks where required.
50
DCSD Design Guidelines
VERSION 2018.04.04
51
DCSD Design Guidelines
VERSION 2018.04.04
APPENDIX E
DeKalb County School District | 2023-2024 CALENDAR
(Approved by the Board of Education on December 13, 2021)
July ‘23 January ‘24
S M T W Th F S S M T W Th F S
1 Winter Break
4 Independence Day 2 Post/Pre-Planning Day
1 1 2 3 4 5 6
3 First Day of 2nd Semester
2 3 4 5 6 7 8 7 8 9 10 11 12 13 15 Dr. M. L. King, Jr. Day
9 10 11 12 13 14 15 14 15 16 17 18 19 20
16 17 18 19 20 21 22 21 22 23 24 25 26 27
31 Pre-Planning Day 23 24 25 26 27 28 29 28 29 30 31
20 Instructional Days
30 31
1-4 Pre-Planning Days August ‘23 February ‘24
7 First Day of School S M T W Th F S
16 February Break
S M T W Th F S
19 Presidents’ Day
1 2 3 4 5 1 2 3
6 7 8 9 10 11 12 4 5 6 7 8 9 10
13 14 15 16 17 18 19 11 12 13 14 15 16 17
20 21 22 23 24 25 26 18 19 20 21 22 23 24
27 28 29 30 31 25 26 27 28 29
19 Instructional Days 19 Instructional Days
4 Labor Day September ‘23 March ‘24 8 Independent Learner
S M T W Th F S S M T W Th F S
Day / Professional
Development Day
1 2 1 2
3 4 5 6 7 8 9 3 4 5 6 7 8 8
10 11 12 13 14 15 16
10 11 12 13 14 15 16
17 18 19 20 21 22 23
17 18 19 20 21 22 23
24 25 26 27 28 29 30
20 Instructional Days 24 25 26 27 28 29 30 21 Instructional Days
31
October ‘23 April ‘24
6 Fall Break
S M T W Th F S S M T W Th F S
1-5 Spring Break
1 2 3 4 5 6 7 1 2 3 4 5 6
9 Columbus Day/
Indigenous Peoples 8 9 10 11 12 13 14 7 8 9 10 11 12 13
Day 15 16 17 18 19 20 21 14 15 16 17 18 19 20
22 23 24 25 26 27 28 21 22 23 24 25 26 27
20 Instructional Days 17 Instructional Days
29 30 31 28 29 30
7 Independent Learner November ‘23 May ‘24 22 Last Day of School
Day / Professional S M T W Th F S S M T W Th F S
23 Post Planning
Development Day 27 Memorial Day
1 2 3 4 1 2 3 4
5 6 7 8 9 10 11 5 6 7 8 9 10 11
20-24 Thanksgiving Break
12 13 14 15 16 17 18
12 13 14 15 16 17 18
19 20 21 22 23 24 25
19 20 21 22 23 24 25
17 Instructional Days 16 Instructional Days
26 27 28 29 30 31
26 27 28 29 30
15 Last Day of 1st Semester December ‘23 June ‘24 First/Last Day of Semester
18-29 Winter Break Holiday/Break (School Closed)
S M T W Th F S S M T W Th F S
Teachers’ Workday/
1 2 1
Professional Development Day
11 Instructional Days 3 4 5 6 7 8 9 2 3 4 5 6 7 8
(School Closed)
10 11 12 13 14 15 16 9 10 11 12 13 14 15 Independent Learner Day/
17 18 19 20 21 22 23 16 17 18 19 20 21 22 Professional Development Day
87 Instructional Days Total
24 25 26 27 28 29 30 23 24 25 26 27 28 29
31 30 93 Instructional Days Total
DEKALB COUNTY SCHOOL DISTRICT | 2025-2026 CALENDAR
(Approved by the Board of Education on January 8, 2024)
JULY ‘25 JANUARY ‘26
S M T W Th F S S M T W Th F S 1-2 Winter Break
1 2 3 4 5 1 2 3
5 Post/Pre-Planning Day
4 Independence Day 6 First Day of 2nd Semester
6 7 8 9 10 11 12 4 5 6 7 8 9 10
19 Dr. M.L. King, Jr. Day
13 14 15 16 17 18 19 11 12 13 14 15 16 17
28-31 Pre-Planning Days
20 21 22 23 24 25 26 18 19 20 21 22 23 24
27 28 29 30 31 25 26 27 28 29 30 31
18 Instructional Days
AUGUST ‘25 FEBRUARY ‘26
1 Pre-Planning Day 16 Virtual Teachers’
S M T W Th F S S M T W Th F S
Workday
1 2 1 2 3 4 5 6 7
4 First Day of School
3 4 5 6 7 8 9 8 9 10 11 12 13 14
17-20 February Break
10 11 12 13 14 15 16 15 16 17 18 19 20 21
17 18 19 20 21 22 23 22 23 24 25 26 27 28
24 25 26 27 28 29 30 20 Instructional Days 15 Instructional Days
31
SEPTEMBER ‘25 MARCH ‘26
S M T W Th F S 1 Labor Day S M T W Th F S 13 Independent Learner/
1 2 3 4 5 6 1 2 3 4 5 6 7 Professional Development
8 9 10 11 12 13 14 Day
7 8 9 10 11 12 13
14 15 16 17 18 19 20 15 16 17 18 19 20 21
21 22 23 24 25 26 27 22 23 24 25 26 27 28
29 30 31
28 29 30 21 Instructional Days 22 Instructional Days
OCTOBER ‘25 APRIL ‘26 6-10 Spring Break
S M T W Th F S
13 Virtual Teachers’ S M T W Th F S
1 2 3 4
Workday 1 2 3 4
5 6 7 8 9 10 11 5 6 7 8 9 10 11
14-17 Fall Break
12 13 14 15 16 17 18 12 13 14 15 16 17 18
19 20 21 22 23 24 25
19 20 21 22 23 24 25
26 27 28 29 30 31 18 Instructional Days 26 27 28 29 30 17 Instructional Days
NOVEMBER ‘25 4 Independent Learner/ MAY ‘26 25 Memorial Day
S M T W Th F S Professional Development S M T W Th F S 28 Last Day of School
1 Day 1 2 29 Post Planning Day
2 3 4 5 6 7 8 3 4 5 6 7 8 9
24-28 Thanksgiving Break
10 11 12 13 14 15 16
9 10 11 12 13 14 15
17 18 19 20 21 22 23
16 17 18 19 20 21 22
24 25 26 27 28 29 30
23 24 25 26 27 28 29
31
19 Instructional Days
30 15 Instructional Days
DECEMBER ‘25 19 Last Day of Semester JUNE ‘26 19 Juneteenth
S M T W Th F S S M T W Th F S Virtual Teachers’ Workday/ Schools
Closed
1 2 3 4 5 6 22-31 Winter Break 1 2 3 4 5 6
First/Last Day of Semester
7 8 9 10 11 12 13 7 8 9 10 11 12 13 Holiday/Break Schools Closed
14 15 16 17 18 19 20 14 15 16 17 18 19 20 Teachers’ Workday/Professional
21 22 23 24 25 26 27 15 Instructional Days 21 22 23 24 25 26 27 Development Day Schools Closed
Independent Learner Day/Professional
28 29 30 31 28 29 30
Development Day
89 Instructional Days Total 91 Instructional Days Total
Calendar Template © calendarlabs.com
APPENDIX F
CONTINUING CONTRACT FOR
PROFESSIONAL SERVICES
BETWEEN THE
DEKALB COUNTY BOARD OF EDUCATION
AND
Design
Professional:
Design
Professional Address:
Solicitation No.: RFQu No. 24-752-023
TABLE OF CONTENTS
Article 1 Professional Geotechnical, Environmental and Construction Material Testing
Services’ Responsibilities 1
Article 2 Owner’s Responsibilities 5
Article 3 Schedule 6
Article 4 Compensation 8
Article 5 Ownership and License of Documents and Intellectual Property 9
Article 6 Maintenance of Records 11
Article 7 Indemnity 11
Article 8 Errors and Omissions Insurance 12
Article 9 Other Insurance 12
Article 10 Services by Geotechnical, Environmental and Construction Material Testing
Professional’s Own Staff 12
Article 11 Waiver of Claims 13
Article 12 Termination or Suspension 13
Article 13 Prohibition Against Contingent Fees 14
Article 14 Conflict of Interest 14
Article 15 Applicable Law 15
Article 16 Successors and Assigns 15
Article 17 No Third-Party Beneficiaries 15
Article 18 Cooperation with Program Manager and Construction Manager 15
Article 19 Asbestos Statement 16
Article 20 Mandatory Addendum to the Owner/Geotechnical, Environmental and
Construction Material Testing Professional Agreement .16
Article 21 Entire Agreement 16
Article 22 Modification 16
Article 23 Notices and Address of Record 17
Article 24 Miscellaneous 17
Exhibit “A” List of Proposal Documents for the Project 21
Exhibit “B” Work Authorization Form 22
Exhibit “C” Staffing Schedule 23
Exhibit “D” Rate Schedule 24
Exhibit “E” Other Insurance 25
Exhibit “F” Asbestos Exclusion Certification Form 27
i
Exhibit “G” Geotechnical, Environmental and Construction Material Testing Services
Professional Proposal 28
Exhibit “H” Mandatory Addendum to the Owner/Geotechnical, Environmental and
Construction Material Testing Professional Agreement 29
Exhibit “I” Contractor Affidavit 36
Exhibit “J” Subcontractor Affidavit 38
ii
CONTINUING CONTRACT FOR PROFESSIONAL SERVICES
This contract (the "Contract") is made and entered into by and between the DeKalb County
Board of Education (the "Owner") and ,
authorized to do business in the State of Georgia, whose business address is
(hereinafter referred to as the “GEOTECHNICAL,
ENVIRONMENTAL AND CONSTRUCTION MATERIAL TESTING SERVICES”). This Contract shall
be effective on the date executed by the last party to execute it.
W I T N E S S E T H:
WHEREAS, it is in the best interests of OWNER to be able to obtain professional
geotechnical, environmental and construction material testing, or consulting services
expeditiously when a need arises in connection with a study or a partial or entire DeKalb County
School District construction project; and
WHEREAS, Board Policy DJE, Section III, makes provisions for contracts for professional
services; and
WHEREAS, OWNER has selected Geotechnical, Environmental And Construction Material
Testing Services in accordance with the provisions of Board Policy DJE, and Geotechnical,
Environmental And Construction Material Testing Services will provide professional geotechnical,
environmental and construction material testing, or consulting services as directed by Owner
for such projects and tasks as may be required on an as needed basis by Owner.
NOW, THEREFORE, in consideration of the mutual promises, covenants and agreements
stated herein, and for other good and valuable consideration, the sufficiency of which is hereby
acknowledged, the Owner and the Geotechnical, Environmental And Construction Material Testing
Services agree:
ARTICLE 1
GEOTECHNICAL, ENVIRONMENTAL AND CONSTRUCTION MATERIAL TESTING
SERVICES’ RESPONSIBILITIES
1.1 From time to time upon request or direction of the Owner as hereinafter provided,
Geotechnical, Environmental And Construction Material Testing Services shall provide to
Owner professional geotechnical, environmental and construction material testing, or
consulting services (hereinafter the “Services”). All Services to be provided by
Geotechnical, Environmental And Construction Material Testing Services pursuant to this
Contract shall be in conformance with the scope of services, which shall be described in a
Work Authorization issued pursuant to the procedures described herein. The form of the
Work Authorization is set forth in Exhibit B attached hereto and incorporated herein by
reference. Any proposed deviation from the Services set forth in the Work Authorization must
be brought to Owner's attention in writing by Geotechnical, Environmental And Construction
Material Testing Services and all such deviations must be expressly approved by Owner in
writing in advance.
1.1.1 All Services must be authorized in writing by Owner in the form of a Work
Authorization, and Geotechnical, Environmental And Construction Material Testing
Services shall not provide any Services to Owner unless and to the extent they are
1
required in a written Work Authorization. Any Services provided by Geotechnical,
Environmental And Construction Material Testing Services without a written Work
Authorization shall be at Geotechnical, Environmental And Construction Material
Testing Services own risk and Owner shall have no liability or responsibility for
payment for such Services.
1.1.2 As Owner identifies certain Services it wishes Geotechnical, Environmental And
Construction Material Testing Services to provide pursuant to the terms of this
Contract, Owner shall request a proposal from Geotechnical, Environmental And
Construction Material Testing Services for such Services, said proposal to be in
compliance with the terms of this Contract and in the form of Exhibit G attached
hereto and incorporated herein by reference. If the parties reach an agreement with
respect to such Services, including, but not limited to the scope of those Services and
the compensation to be paid for such Services, then Owner shall prepare a Work
Authorization which incorporates the terms of the understanding reached by the
parties with respect to such Services, and if both parties are in agreement therewith,
they shall jointly execute the Work Authorization. The Owner’s proposal documents
for each Project shall be attached hereto as Exhibit A and incorporated herein by
reference.
1.1.3 Upon execution of a Work Authorization as aforesaid, Geotechnical, Environmental
And Construction Material Testing Services agrees to promptly provide the Services
required thereby, in accordance with the terms of this Contract, the subject Work
Authorization, the Schedule (as defined in Paragraph 3.1 hereof), and all applicable
laws, ordinances, rules and regulations.
1.1.4 It is mutually understood and agreed that the nature, amount, and frequency of the
Services shall be determined solely by Owner and that Owner does not represent or
guarantee unto Geotechnical, Environmental And Construction Material Testing
Services that any specific or minimum number of Services will be requested or
required of Geotechnical, Environmental And Construction Material Testing Services
pursuant to this Contract.
1.1.5 Geotechnical, Environmental And Construction Material Testing Services agrees that
upon request of Owner under this Contract Geotechnical, Environmental and
Construction Material Testing Services will provide bidding assistance and
construction contract administration services as needed.
1.1.5 Geotechnical, Environmental And Construction Material Testing Services shall have
no authority to act as the agent of Owner under this Contract or to obligate OWNER
in any manner or way. Geotechnical, Environmental And Construction Material
Testing Services is an independent contractor, and neither it nor any of its agents,
servants or employees will be an employee or agent of the Owner. Nothing contained
in this Contract shall constitute or be deemed or construed to create a partnership or
joint venture, or any agency relationship, between owner and Geotechnical,
Environmental And Construction Material Testing Services.
1.1.6 All duly executed Work Authorizations shall be and are hereby incorporated into and
made a part of this Contract by reference.
1.2 Geotechnical, Environmental And Construction Material Testing Services agrees to obtain
and maintain throughout the period of this Contract all such licenses and permits as are
required for Geotechnical, Environmental And Construction Material Testing Services to do
business in the State of Georgia and in DeKalb County, including, but not limited to, all
licenses and permits required by the respective state boards and other governmental
agencies responsible for regulating and licensing the professional Services to be provided
2
and performed by Geotechnical, Environmental And Construction Material Testing Services
pursuant to this Contract.
1.3 Geotechnical, Environmental And Construction Material Testing Services agrees that, when
the Services to be provided hereunder relate to a professional service which, under the laws
of the State of Georgia, requires a license, certificate of authorization or other form of legal
entitlement to practice such Services, it shall employ and/or retain only qualified personnel to
provide such Services.
1.4 Geotechnical, Environmental And Construction Material Testing Services hereby designates
_____________ as its Principal in Charge (hereinafter referred to as the
"Principal in Charge"), who has full authority to bind and obligate Geotechnical,
Environmental And Construction Material Testing Services on all matters arising out of or
relating to this Contract. For each Work Authorization, Geotechnical, Environmental And
Construction Material Testing Services will designate in writing an individual to serve as
Geotechnical, Environmental And Construction Material Testing Services’ representative
(hereinafter referred to as the "Representative"), who may be the same as the Principal in
Charge. The Representative is authorized and responsible to act on behalf of Geotechnical,
Environmental And Construction Material Testing Services with respect to directing,
coordinating and administering all aspects of the Services to be provided and performed
under the Work Authorization. By execution of this Contract, Geotechnical, Environmental
And Construction Material Testing Services acknowledges that the Principal in Charge and
Representative(s) have full authority to bind and obligate Geotechnical, Environmental And
Construction Material Testing Services on all matters arising out of or relating to this Contract
and the Work Authorization, respectively. Geotechnical, Environmental And Construction
Material Testing Services agrees that the Principal in Charge and the Representatives shall
devote whatever time is required to satisfactorily and diligently manage the Services to be
provided, and performed by Geotechnical, Environmental And Construction Material Testing
Services under the Work Authorization. Further, Geotechnical, Environmental And
Construction Material Testing Services agrees that the Principal in Charge and the
Representatives shall not be removed by Geotechnical, Environmental And Construction
Material Testing Services without Owner's prior approval, and if so removed must be
immediately replaced with a person acceptable to Owner, which approval and acceptance
shall not be unreasonably withheld by Owner.
1.5 The Geotechnical, Environmental And Construction Material Testing Services shall assign
only qualified personnel to perform any service concerning the Project (as defined in
Paragraph 3.1 hereof). The Geotechnical, Environmental And Construction Material Testing
Services management, design, and construction administration staff assigned to the Project
shall have experience in K-12 school design and construction. The Owner shall have the
right, but not the obligation, to interview the management, design, and construction
administration staff that will be assigned to the Project.
1.6 Geotechnical, Environmental And Construction Material Testing Services agrees that its
senior staff, subconsultants and subcontractors who will perform any Services under this
Contract are subject to Owner's reasonable approval. Attached hereto as Exhibit C is a listing
of Geotechnical, Environmental And Construction Material Testing Services’ senior staff,
subconsultants and subcontractors who have been assigned to provide the services required
under this Contract. None of the senior staff, subconsultants and subcontractors identified in
Exhibit C shall be removed from a Project by Geotechnical, Environmental And Construction
Material Testing Services without OWNER'S prior approval (such approval not to be
unreasonably withheld), and if so removed shall be immediately replaced with a person or
firm reasonably acceptable to Owner. Geotechnical, Environmental And Construction
Material Testing Services further agrees, within fourteen (14) calendar days of receipt of a
written request from Owner, to promptly remove from a Project and replace the
Representative, or any other personnel employed or retained by Geotechnical,
Environmental And Construction Material Testing Services, or any subconsultants or
3
subcontractors or any personnel of any such subconsultants or subcontractors engaged by
Geotechnical, Environmental And Construction Material Testing Services to provide and
perform any of the Services pursuant to the requirements of this Contract, whom Owner shall
request in writing to be removed, which request may be made by Owner with or without
cause. If Geotechnical, Environmental And Construction Material Testing Services is required
to remove and replace a subconsultant or subcontractor without cause, an equitable
adjustment shall be made to the compensation provided for in any Work Authorization to
which such subcontractor or subconsultant may have been assigned.
1.7 Geotechnical, Environmental And Construction Material Testing Services represents to
Owner that it has expertise in the type of professional Services that will be required under
this Contract. Drawings shall be prepared in electronic AutoCAD 2014 format and a project
manual for each Project (the “Project Manual”) shall be prepared as an electronic Word 2010
document. By execution of this Contract and each subsequent Work Authorization issued
hereafter, if any, Geotechnical, Environmental And Construction Material Testing Services
acknowledges it has received the most recent version of the DCSD 2020 Vision – Educational
Specifications and Design Guidelines as of the date of this Contract or such subsequent Work
Authorization and will follow, observe and design in accordance with the standards,
requirements and conventions set forth therein. Geotechnical, Environmental And
Construction Material Testing Services agrees that all Services to be provided by
Geotechnical, Environmental And Construction Material Testing Services pursuant to this
Contract shall be subject to Owner's reasonable review and approval and shall be in
accordance with all applicable laws, statutes, ordinances, codes, rules, regulations (including
utility regulations), local and state fire marshal requirements and the Georgia Department of
Education requirements, Georgia Construction Code, as well as the requirements of any
governmental agencies which regulate or have jurisdiction over the Project (as defined in
Paragraph 3.1 hereof) or the Services to be provided and performed by Geotechnical,
Environmental And Construction Material Testing Services hereunder. In the event of any
conflicts in these requirements, Geotechnical, Environmental And Construction Material
Testing Services shall promptly notify Owner of such conflict in writing and utilize its best
professional judgment to resolve the conflict. Owner's approval of any design documents in
no way relieves Geotechnical, Environmental And Construction Material Testing Services of
its obligation to deliver complete and accurate documents necessary for successful
completion of the subject Project pursuant to the Work Authorization.
1.8 Geotechnical, Environmental And Construction Material Testing Services agrees not to
divulge, furnish or make available to any third person, firm or organization, without Owner's
prior written consent, or unless incident to the proper performance of Geotechnical,
Environmental And Construction Material Testing Services’ obligations hereunder, or in the
course of judicial or legislative proceedings where such information has been properly
subpoenaed, any non-public information concerning the Services to be rendered by
Geotechnical, Environmental And Construction Material Testing Services hereunder, and
Geotechnical, Environmental And Construction Material Testing Services shall require all of
its employees, agents, sub-consultants and subcontractors to comply with the provisions of
this paragraph. This paragraph shall survive the expiration or earlier termination of this
Contract.
1.9 Geotechnical, Environmental And Construction Material Testing Services acknowledges that
Owner may contract with a construction manager or general contractor who, if retained, shall
be responsible for any construction identified in the Work Authorization (hereinafter referred
to as "Construction Contractor"). If a Construction Contractor Is Retained, Geotechnical,
Environmental And Construction Material Testing Services agrees to cooperate with
Construction Contractor with respect to Construction Contractor's delivery of work and
services to Owner. Also, in such event, Geotechnical, Environmental And Construction
Material Testing Services agrees to incorporate, whenever reasonably practicable and
consistent with good design principles, and after Owner's written approval, all suggestions or
4
recommendations timely made by Construction Contractor with respect to any design set
forth in the Work Authorization.
1.10 Geotechnical, Environmental And Construction Material Testing Services agrees to comply
with all of Owner's rules and regulations with respect to safety and security at the Owner's
facilities, including Owner's drug program, as said rules and regulations may be modified and
amended by Owner from time to time. Geotechnical, Environmental And Construction
Material Testing Services further agrees to enforce compliance with such rules and
regulations by all of Geotechnical, Environmental And Construction Material Testing
Services’ subconsultants and subcontractors.
1.11 Owner may have one or more representatives visit the site of the Project (as defined in
Paragraph 3.1 hereof) from time to time, or on a full-time basis, and Geotechnical,
Environmental And Construction Material Testing Services shall not interfere with the
functions of said representatives and will cooperate and work with said representatives. No
action or failure to act by a representative of Owner shall relieve Geotechnical, Environmental
And Construction Material Testing Services from any of its duties or obligations hereunder.
1.12 Geotechnical, Environmental And Construction Material Testing Services shall be
responsible for obtaining and reviewing all geological reports obtained by Owner with respect
to the Project (as defined in Paragraph 3.1 hereof). Geotechnical, Environmental And
Construction Material Testing Services’ design documents shall be consistent and
coordinated with the information set forth in all such geological reports. In the event
Geotechnical, Environmental And Construction Material Testing Services has any questions
or concerns about the contents of any such reports, Geotechnical, Environmental And
Construction Material Testing Services shall notify Owner in writing within ten (10) days of
Geotechnical, Environmental And Construction Material Testing Services’ receipt of any such
geological reports. Geotechnical, Environmental And Construction Material Testing Services
and Owner will work in good faith to mutually resolve any such questions or concerns.
ARTICLE 2
OWNER’S RESPONSIBILITIES
2.1 For each Work Authorization, OWNER shall designate in writing a project coordinator to act
as Owner's representative with respect to the Services to be rendered under the Work
Authorization (hereinafter referred to as the "Project Manager"). The Project Manager shall
have authority to transmit instructions, receive information, interpret and define Owner's
policies and decisions with respect to Geotechnical, Environmental And Construction
Material Testing Services’ Services under the Work Authorization. However, except as may
be otherwise expressly authorized in writing by the DeKalb County School District, neither
the Project Manager nor any other party is authorized to issue any oral or written orders or
instructions to Geotechnical, Environmental And Construction Material Testing Services that
would have the effect, or be interpreted to have the effect, of modifying or changing in any
way whatever the: (1) Services to be provided and performed by Geotechnical,
Environmental And Construction Material Testing Services as set forth in the Work
Authorization; (2) the time in which Geotechnical, Environmental And Construction Material
Testing Services is obligated to complete all such Services as set forth in the Work
Authorization or in the Schedule (as defined in Paragraph 3.1 hereof) submitted and
approved pursuant to this Contract; (3) the amount of compensation Owner is obligated or
committed to pay Geotechnical, Environmental And Construction Material Testing Services
as set forth in the Work Authorization; or (4) the indemnification obligations of Geotechnical,
Environmental And Construction Material Testing Services under the Contract or the Work
Authorization. Any additional services (hereinafter the “Additional Services”) must be
approved in writing in the form of a written and executed amendment to this Contract or
applicable Work Authorization prior to starting such Additional Services. OWNER will not be
5
liable or responsible for the costs of Additional Services commenced without its express prior
written approval.
2.2 Within a reasonable time after request from Geotechnical, Environmental And Construction
Material Testing Services, Owner shall provide, if available, all criteria and information
requested by Geotechnical, Environmental And Construction Material Testing Services
necessary for Geotechnical, Environmental And Construction Material Testing Services to
comply with Owner's requirements for the Services specified in the Work Authorization,
including design objectives and constraints, space, capacity and performance requirements,
flexibility and expendability, and any budgetary limitations, which may affect the Services.
2.3 Within a reasonable time after request from Geotechnical, Environmental And Construction
Material Testing Services, Owner will make available to Geotechnical, Environmental And
Construction Material Testing Services all reasonably available information in Owner's
possession pertinent to the Services specified in the Work Authorization, including existing
drawings, specifications, shop drawings, product literature, previous reports and any other
data relative to design or construction set forth in the Work Authorization necessary for
Geotechnical, Environmental And Construction Material Testing Services to comply with
Owner’s requirements for the Services specified in the Work Authorization.
2.4 Owner shall arrange for access to and make all reasonable provisions for Geotechnical,
Environmental And Construction Material Testing Services to enter the site set forth in the
Work Authorization (if any) to perform the Services to be provided by Geotechnical,
Environmental And Construction Material Testing Services under this Contract.
Geotechnical, Environmental And Construction Material Testing Services acknowledges that
such access may be provided during times that are not the normal business hours of
Geotechnical, Environmental And Construction Material Testing Services.
2.5 Owner shall provide written notice to Geotechnical, Environmental And Construction Material
Testing Services of any deficiencies or defects discovered by Owner with respect to the
Services to be rendered by Geotechnical, Environmental And Construction Material Testing
Services hereunder.
2.6 Wherever the terms of this Contract refer to some action, consent, or approval (excluding
approvals of Additional Services or changes to this Contract) to be provided by Owner or
some notice, report or document is to be provided to Owner, such reference to "Owner" shall
mean Owner, Owner's staff, or Owner's designee, including Project Manager, unless
otherwise stated.
ARTICLE 3
SCHEDULE
3.1 Within ten (10) days of receiving a written Work Authorization from Owner to perform Services
hereunder for a particular project ("Project"), Geotechnical, Environmental And Construction
Material Testing Services agrees to submit to Owner a computer-generated bar graph time
schedule ("Schedule") for the performance of such Services to be provided with respect to
the Project. Said Schedule shall be of a form and content satisfactory to Owner. Services to
be rendered by Geotechnical, Environmental And Construction Material Testing Services
shall be commenced, performed and completed in accordance with the Work Authorization
and the Schedule. Time is of the essence with respect to the performance of this Contract,
including any and all Projects assigned to Geotechnical, Environmental And Construction
Material Testing Services.
6
3.2 Should Geotechnical, Environmental And Construction Material Testing Services be
obstructed or delayed in the prosecution or completion of its Services as a result of
unforeseeable causes beyond the control of Geotechnical, Environmental And Construction
Material Testing Services, including but not restricted to acts of God or of public enemy, acts
of government or negligent or intentionally wrongful conduct of Owner, fires, floods,
epidemics, quarantine regulations, strikes or lock-outs, and not due to Geotechnical,
Environmental And Construction Material Testing Services’ own fault or neglect, then
Geotechnical, Environmental And Construction Material Testing Services shall notify
OWNER in writing within three (3) business days (unless Owner expressly agrees in writing
to a longer period of time) after commencement of such delay, stating the cause or causes
thereof and requesting a reasonable extension of time, or be deemed to have waived any
right which Geotechnical, Environmental And Construction Material Testing Services may
have had to request a time extension.
3.3 Unless otherwise expressly provided for in the Work Authorization, no interruption,
interference, inefficiency, suspension or delay in the commencement or progress of
Geotechnical, Environmental And Construction Material Testing Services’ Services from any
cause whatsoever, including those for which Owner may be responsible in whole or in part,
shall relieve Geotechnical, Environmental And Construction Material Testing Services of its
duty to perform or give rise to any right to damages or additional compensation from Owner.
Geotechnical, Environmental And Construction Material Testing Services expressly
acknowledges and agrees that it shall receive no damages for delay. Geotechnical,
Environmental And Construction Material Testing Services’ sole remedy, if any, against
OWNER will be the right to seek an extension of time to its Schedule; provided, however, the
granting of any such time extension shall not be a condition precedent to the aforementioned
''No Damage For Delay" provision. This paragraph shall expressly apply to claims for early
completion, as well as claims based on late completion. Provided, however, if through no
fault and neglect of Geotechnical, Environmental And Construction Material Testing Services,
the Services to be provided hereunder have been delayed for a total of six (6) months or
more, Geotechnical, Environmental And Construction Material Testing Services’
compensation shall be equitably adjusted, with respect to those Services that have not yet
been performed, to reflect the incremental increase in costs actually experienced by
Geotechnical, Environmental And Construction Material Testing Services, if any, as a result
of such delays.
3.4 Should Geotechnical, Environmental And Construction Material Testing Services fail to
commence, provide, perform or complete any of the Services to be provided hereunder in a
timely and diligent manner in compliance with this Contract, the Work Authorization and all
applicable laws, then, in addition to any other rights or remedies available to Owner
hereunder, Owner at its sole discretion and option may withhold any and all payments due
and owing to Geotechnical, Environmental And Construction Material Testing Services until
such time as Geotechnical, Environmental And Construction Material Testing Services
resumes performance of its obligations hereunder in such a manner so as to establish to
Owner's satisfaction that Geotechnical, Environmental And Construction Material Testing
Services’ performance is or will shortly be back on schedule and in compliance with this
Contract, the Work Authorization and all applicable laws.
3.5 Notwithstanding anything herein to the contrary, this Contract may be renewed annually by
OWNER at its sole discretion. If Owner elects not to renew this Contract, it shall send written
notice thereof to Geotechnical, Environmental And Construction Material Testing Services at
least ten (10) days prior to the annual anniversary date of this Contract. If Owner fails to send
said written nonrenewal notice as herein provided, Owner shall be deemed to have elected
to renew this Contract. In the event Owner sends said written nonrenewal notice, Owner may
provide for either the termination or continued performance of any Services under any
outstanding Work Authorizations. If Owner directs Geotechnical, Environmental And
Construction Material Testing Services to continue to perform any such Services,
Geotechnical, Environmental And Construction Material Testing Services shall continue
7
performance of such Services in accordance with OWNER'S directions, and this Contract
and the applicable Work Authorization(s) shall continue as to such Services until completion.
ARTICLE 4
COMPENSATION
4.1 Compensation and the manner of payment of such compensation by Owner for Services
rendered hereunder by Geotechnical, Environmental And Construction Material Testing
Services shall be as prescribed in each written Work Authorization. Geotechnical,
Environmental And Construction Material Testing Services agrees to furnish to Owner, within
three (3) days after the end of each calendar month, or as specified in the Work Authorization,
a comprehensive and itemized statement of charges for the Services performed and
rendered by Geotechnical, Environmental And Construction Material Testing Services during
that time period, and for any Owner authorized Reimbursable Expenses (as hereinbelow
defined), incurred and/or paid by Geotechnical, Environmental And Construction Material
Testing Services during that time period. The monthly statement shall be in such form and
supported by such documentation as may be required by Owner. All such statements shall
indicate the Contract Number, Work Authorization Number, Purchase Order Number and
Project Site description (School or Facility Name).
4.2 The compensation (whether based upon lump sum, hourly, hourly with a cap or some other
agreed-upon formula) contained in each separate Work Authorization shall be based on the
hourly rates as set forth and identified in Exhibit D, which is attached hereto and incorporated
herein by this reference (the “Rate Schedule”), for the time reasonably expended by
Geotechnical, Environmental And Construction Material Testing Services’ personnel in
performing the Services in accordance with the Schedule, the Contract, and the Work
Authorization. The Rate Schedule shall be updated by mutual agreement on a yearly basis,
in conjunction with the annual renewal of this Contract provided for in paragraph 3.5 above.
4.3 OWNER agrees to reimburse Geotechnical, Environmental And Construction Material
Testing Services for all necessary and reasonable Reimbursable Expenses incurred or paid
by Geotechnical, Environmental And Construction Material Testing Services in connection
with Geotechnical, Environmental And Construction Material Testing Services’ performance
of the Services, at its direct cost with no markup, to the extent such reimbursement is
permitted in the Work Authorization. For the purposes hereof, the term "Reimbursable
Expenses " shall be deemed to include the following unless otherwise agreed to by Owner
or set forth in the Work Authorization:
4.3.1 All necessary fees paid by Geotechnical, Environmental And Construction Material
Testing Services to governmental authorities having jurisdiction over any Project
specified in a Work Authorization, for securing required approval or permitting of the
Project or any part of it.
4.3.2 The actual, direct cost to Geotechnical, Environmental And Construction Material
Testing Services without markup for necessary copying/reproduction of plans and
other documents required in connection with any Project specified in the Work
Authorization.
Geotechnical, Environmental And Construction Material Testing Services shall obtain the
prior written approval of Owner before incurring any expenses other than the aforesaid
Reimbursable Expenses, and absent such prior approval, no expenses incurred by
Geotechnical, Environmental And Construction Material Testing Services will be deemed to
be a Reimbursable Expense.
8
4.4 Geotechnical, Environmental And Construction Material Testing Services shall bear and pay
all overhead and other expenses, except for the Reimbursable Expenses specified and
defined above, incurred by Geotechnical, Environmental And Construction Material Testing
Services in the performance of the Services.
4.5 Prior to authorizing Geotechnical, Environmental And Construction Material Testing Services
to provide any Services or to incur any Reimbursable Expenses under a Work Authorization
pursuant to this Contract, Owner shall request that Geotechnical, Environmental And
Construction Material Testing Services in writing advise Owner of (i) the estimated time
required of Geotechnical, Environmental And Construction Material Testing Services’
personnel and the estimated fees thereof for the proposed Services to be specified in the
Work Authorization; and (ii) the estimated charge to Owner for the Reimbursable Expenses
applicable to the contemplated Services to be performed by Geotechnical, Environmental
And Construction Material Testing Services under the proposed Work Authorization.
Geotechnical, Environmental And Construction Material Testing Services shall promptly
supply such estimate to Owner based on Geotechnical, Environmental And Construction
Material Testing Services’ good faith analysis.
4.6 Geotechnical, Environmental And Construction Material Testing Services agrees that, with
respect to any subconsultant or subcontractor to be utilized by Geotechnical, Environmental
And Construction Material Testing Services under any particular Work Authorization,
Geotechnical, Environmental And Construction Material Testing Services shall be limited to
a maximum markup of __% on the fees and expenses associated with such subconsultants
and subcontractors.
ARTICLE 5
OWNERSHIP AND LICENSE OF DOCUMENTS AND INTELLECTUAL PROPERTY
5.1 The Preliminary Design and the Construction Documents shall become “Instruments of
Service” and include all Drawings, Plans, Specifications, and other documents, including
those in electronic form, prepared specifically for the subject Project by the Geotechnical,
Environmental And Construction Material Testing Services and its consultants. The
Geotechnical, Environmental And Construction Material Testing Services agrees to, and
Geotechnical, Environmental And Construction Material Testing Services and its consultants
shall be deemed to have prepared their respective Instruments of Service as geotechnical,
environmental and construction material testing works and works made for hire as defined in
17 U.S.C. §§ 101, 102(a)(8) and 201(b), thereby transferring and vesting in the Owner,
pursuant to 17 U.S.C. § 201(d), all common law, statutory, and other reserved rights,
including copyrights in the Instruments of Service and in the buildings, improvements, and
structures constituting the Project. The Instruments of Service shall include the Space Plan
and Design Concept, if any.
5.2 Geotechnical, Environmental And Construction Material Testing Services hereby expressly
grants, assigns, transfers, and otherwise quitclaims to the Owner, its successors, and
assigns, pursuant to 17 U.S.C. § 201(d), all common law, statutory, and other reserved rights,
including copyrights in both the Instruments of Service and in the buildings, improvements,
and structures embodying the geotechnical, environmental and construction material testing
works that constitute the Project, provided that the Owner shall comply with all obligations,
including prompt payment of all sums, when due, under this Contract. The Geotechnical,
Environmental And Construction Material Testing Services shall obtain similar grants,
assignments, transfers, and quitclaims from its consultants consistent with this Contract. The
Geotechnical, Environmental And Construction Material Testing Services warrants (and shall
cause each of the Geotechnical, Environmental And Construction Material Testing Services
9
Consultants To Warrant Also) That This Transfer Of Copyright And Other Rights Is Valid
Against The World.
5.3 The Geotechnical, Environmental And Construction Material Testing Services Hereby
Grants, Assigns, Transfers, And Otherwise Quitclaims To The Owner, Without Reservation,
All Copyrights To All Project-Related Documents, Models, Computer Drawings, And Other
Electronic Expressions, Photographs, And Other Expression Or Instruments Of Service
Produced By The Geotechnical, Environmental And Construction Material Testing Services.
However, The Geotechnical, Environmental And Construction Material Testing Services Will
Retain All Rights To Any Pre-Existing Intellectual Property Or Standard Construction Details
Or Conventions Contained In The Instruments Of Service.
5.4 All Licenses Granted Herein Or Pursuant To This Contract Are Worldwide, Perpetual And
Irrevocable And Shall Continue Even In The Event This Contract Expires Or Is Terminated
For Any Reason. Geotechnical, Environmental And Construction Material Testing Services
Hereby Consents To Any Use Of Any And All Project Documents By Any Replacement
Geotechnical, Environmental And Construction Material Testing Engineers, Contractors, Or
Other Professionals Retained By Owner In The Event Of Any Such Expiration Or
Termination; Provided, However, Geotechnical, Environmental And Construction Material
Testing Services Shall Not Be Liable For Any Of The Design Work Performed By Such
Replacement Geotechnical, Environmental And Construction Material Testing Engineers Or
Other Professionals. This Paragraph Shall Survive The Expiration Or Termination Of This
Contract.
5.5 Geotechnical, Environmental And Construction Material Testing Services, Upon Reasonable
Request By Owner, Even If Such Request Is Made After Termination Or Expiration Of This
Contract For Any Reason, Shall Take All Steps Reasonably Required By Owner To
Memorialize, Perfect, Substantiate, Record, Or Evidence All Licenses, Assignments, And
Rights Owner Has, Is Due, Or May Have Under Or Pursuant To This Contract, And Shall Do
So At No Additional Charge To Owner. This Paragraph Shall Survive The Expiration Or
Termination Of This Contract.
5.6 The Owner Hereby Grants To The Geotechnical, Environmental And Construction Material
Testing Services A Nonexclusive License To Reproduce Such Documents For Purposes
Relating Directly To The Geotechnical, Environmental And Construction Material Testing
Services’ Performance Of Any Project, For The Geotechnical, Environmental And
Construction Material Testing Services’ Archival Records, And For The Geotechnical,
Environmental And Construction Material Testing Services’ Reproduction Of Drawings And
Photographs For The Design Professional’s Marketing Materials Provided That The Content
Of Those Materials, As To Each Such Project, Are Approved By The Owner Prior To
Publication. No Other Project-Related Documents May Be Reproduced For Any Other
Purpose Without The Express Written Permission Of The Owner Or Unless Otherwise
Required By Law. The Publication Of The Geotechnical, Environmental And Construction
Material Testing Services Materials Shall Not Include The Owner's Confidential Or
Proprietary Information.
5.7 Geotechnical, Environmental And Construction Material Testing Services Shall, Upon
Reasonable Request By Owner, Even If Such Request Is Made After Termination Or
Expiration Of This Contract For Any Reason, Or Upon Completion Of The Project Should No
Such Request Be Made By The Owner, Provide To Owner (I) Reproducible Copies Of All
Project Documents, (Ii) Written Copies Of All Licenses And Assignments Obtained By
Geotechnical, Environmental And Construction Material Testing Services From
Geotechnical, Environmental And Construction Material Testing Services’ Consultants
Pursuant To Paragraph 6.1, And (Iii) A Written License From Geotechnical, Environmental
And Construction Material Testing Services To Owner pursuant to Paragraph 6.2. Wherever
practical, all such copies of the Project Documents shall be provided in both editable
electronic form and in hard paper form. Geotechnical, Environmental And Construction
10
Material Testing Services shall not be responsible for inadvertent errors caused by the
electronic transmission of Project Documents, unless it knew or reasonably should have
known of such errors and failed to promptly notify Owner in writing. In the event of any
discrepancies between any such electronic copies and hard paper copies issued by
Geotechnical, Environmental And Construction Material Testing Services, the hard paper
copy shall control. This paragraph shall survive the expiration or termination of this Contract.
ARTICLE 6
MAINTENANCE OF RECORDS
6.1 Geotechnical, Environmental And Construction Material Testing Services shall keep
adequate records and supporting documentation which concerns or reflect its Services
hereunder. The records and documentation shall be retained by Geotechnical, Environmental
And Construction Material Testing Services for a minimum of three (3) years from the date of
termination of this Contract or the date the Services under each Work Authorization are
completed, or such longer period of time as may be required by this Contract or applicable
law, whichever is later. Owner, or any duly authorized agents or representatives of Owner,
shall have the right to audit, inspect and copy all such records and documentation as often
as they deem necessary during the period of this Contract and during the period noted above
in which the records are to be retained; provided, however, such activity shall be conducted
only during normal business hours. This paragraph shall survive the expiration or termination
of this Contract.
6.2 The records specified above in paragraph 6.1 include accurate time records, which
Geotechnical, Environmental And Construction Material Testing Services agrees to keep and
maintain, from day to day, showing the time expended by each principal and employee of
Geotechnical, Environmental And Construction Material Testing Services in performing the
Services and therein specifying the work performed by each, with all such time records to be
kept within one-half of an hour. At the request of Owner, or as specified in the Work
Authorization, Geotechnical, Environmental And Construction Material Testing Services shall
furnish to Owner any of the aforesaid time records, as well as invoices or proofs showing
Geotechnical, Environmental And Construction Material Testing Services’ incurrence and/or
payment of any Reimbursable Expenses.
ARTICLE 7
INDEMNITY
7.1 To the fullest extent permitted by law, the Geotechnical, Environmental And Construction
Material Testing Services shall indemnify and hold harmless the Owner from and against all
liability, claims, damage, loss, liens, costs and expenses, including without limitation
attorneys’ fees and litigation expenses, to the extent caused by or resulting from the
negligence, recklessness, or intentionally wrongful conduct of the Geotechnical,
Environmental And Construction Material Testing Services or other persons employed or
utilized by the Geotechnical, Environmental And Construction Material Testing Services in
the performance of the Contract. In the event the Owner is alleged to be liable on account
of alleged acts or omissions, or both, of the Geotechnical, Environmental And Construction
Material Testing Services, the Geotechnical, Environmental And Construction Material
Testing Services shall defend such allegations through counsel chosen by the Owner, and
the Geotechnical, Environmental And Construction Material Testing Services shall bear all
costs, fees, and expenses of such defense, including but not limited to, all attorneys’ fees
and expenses, court costs, expert witness fees and expenses. The Geotechnical,
Environmental And Construction Material Testing Services shall not be required to indemnify
or hold harmless the Owner against claims for damages, losses, or expenses, including
attorneys’ fees, to the extent caused by or resulting from the negligence of the Owner.
11
ARTICLE 8
ERRORS AND OMISSIONS INSURANCE
8.1 The Geotechnical, Environmental And Construction Material Testing Services shall obtain
and maintain, at its sole cost and expense, the following errors, and omissions insurance at
all times this Contract is in effect and for a period of three (3) years after Final Completion of
each Project:
8.1.1 Within five (5) days after the execution of this Contract the Geotechnical,
Environmental And Construction Material Testing Services shall file with the Owner
the certificate from an insurance company authorized to do business in the State of
Georgia showing issuance to Geotechnical, Environmental And Construction Material
Testing Services of errors and omissions insurance (professional liability insurance)
with minimum limits per claim of 20% of the stated cost limitation set forth in the Work
Authorization but not less than the minimum limits of $2,000,000 per claim coverage,
$2,000,000 aggregate. Such errors and omissions insurance shall have a deductible
amount of no more than $50,000 per claim unless a different deductible amount is (i)
agreed upon in writing by the Owner and (ii), if necessary for the benefit of the Owner,
approved by the Georgia Department of Education.
8.1.2 The insurance policy maintained in accordance with this Contract shall contain an
endorsement providing thirty (30) days’ notice to the Owner prior to any cancellation
of said policy. Said policy shall be written by an insurer acceptable to the Owner and
shall be in a form acceptable to the Owner.
ARTICLE 9
OTHER INSURANCE
9.1 The geotechnical, environmental and construction material testing engineer shall also
obtain and maintain, at its sole cost and expense, all insurance in accordance with the
requirements of Exhibit E attached hereto and incorporated herein by reference.
ARTICLE 10
SERVICES BY GEOTECHNICAL, ENVIRONMENTAL AND CONSTRUCTION MATERIAL
TESTING SERVICES’ OWN STAFF
10.1 The Services to be performed hereunder shall be performed by the staff, subconsultants and
subcontractors identified in Exhibit C attached hereto and incorporated herein by reference,
unless otherwise authorized in writing by Owner. The employment of, contract with, or use of
the services of any other person or firm by Geotechnical, Environmental And Construction
Material Testing Services, as independent consultant or otherwise, shall be subject to the
prior written approval of Owner. No provision of this Contract shall, however, be construed
as constituting an agreement between Owner and any such other person or firm. Nor shall
anything contained herein be deemed to give any such party or any third party any claim or
right of action against Owner.
12
ARTICLE 11
WAIVER OF CLAIMS
11.1 Geotechnical, Environmental And Construction Material Testing Services’ acceptance of final
payment for Services provided under any Work Authorization shall constitute a full waiver of
any and all claims by it against Owner arising out of the Work Authorization or otherwise
related to those Services, except those previously made in writing and identified by
Geotechnical, Environmental And Construction Material Testing Services as unsettled at the
time of the final payment. Geotechnical, Environmental And Construction Material Testing
Services agrees to execute such lien waivers and other necessary documentation reasonably
required by Owner in order to waive such claims of record. Neither the acceptance of
Geotechnical, Environmental And Construction Material Testing Services’ Services nor
payment by Owner shall be deemed to be a waiver of any of Owner's rights against
Geotechnical, Environmental And Construction Material Testing Services.
ARTICLE 12
TERMINATION OR SUSPENSION
12.1 This Contract is a "continuing contract" for the services of Geotechnical, Environmental And
Construction Material Testing Services. It is agreed that either party hereto shall at any and
all times have the right and option to terminate this Contract by giving to the other party not
less than sixty (60) days' prior written notice of such termination. Upon this Contract being so
terminated by either party hereto, neither party hereto shall have any further rights or
obligations under this Contract subsequent to the date of termination except for those
provisions expressly stated to survive the expiration or termination of this Contract, and
except that Owner may require that Services specified to be performed under a previously
issued Work Authorization shall proceed to completion under the terms of this Contract.
12.2 Geotechnical, Environmental And Construction Material Testing Services shall be considered
in material default of this Contract and such default will be considered cause for Owner to
terminate this Contract and any Work Authorizations in effect, in whole or in part, as further
set forth herein, for any of the following reasons: (a) failure to begin work under the Contract
within the times specified under the Work Authorization(s), or (b) failure to properly and timely
perform the Services to be provided hereunder or as directed by Owner, or (c) the bankruptcy
or insolvency or a general assignment for the benefit of creditors by Geotechnical,
Environmental And Construction Material Testing Services or by any of Geotechnical,
Environmental And Construction Material Testing Services’ principals, partners, officers or
directors, or (d) failure to obey laws, ordinances, regulations, Owner’s policies and
procedures or other codes of conduct, or (e) Geotechnical, Environmental And Construction
Material Testing Services otherwise materially breaches this Contract including the terms of
any Work Authorization. Owner may so terminate this Contract, in whole or in part, by giving
Owner five (5) business days’ written notice.
12.3 If, after notice of termination of this Contract as provided for in Paragraph 12.2 above, it is
determined for any reason that Geotechnical, Environmental And Construction Material
Testing Services was not in default, or that its default was excusable, or that Owner otherwise
was not entitled to the remedy against Geotechnical, Environmental And Construction
Material Testing Services provided for in Paragraph 12.2, and the parties mutually agree to
such determination in writing, then the notice of termination given pursuant to Paragraph 12.2
shall be deemed to be the notice of termination provided for in Paragraph 12.4 below and
Geotechnical, Environmental And Construction Material Testing Services’ remedies against
Owner shall be the same as and limited to those afforded Geotechnical, ENVIRONMENTAL
And Construction Material Testing Services under Paragraph 12.4 below.
13
12.4 Notwithstanding anything herein to the contrary (including the provisions of Paragraph 12.1
above), OWNER shall have the right to terminate this Contract and any Work Authorization(s)
then in effect, in whole or in part, with or without cause upon five (5) business days’ written
notice to Geotechnical, Environmental And Construction Material Testing Services. In the
event of such termination for convenience, Geotechnical, Environmental And Construction
Material Testing Services’ recovery against Owner shall be limited to that portion of
Geotechnical, Environmental And Construction Material Testing Services’ compensation
earned through the date of termination, for any Work Authorizations so cancelled, together
with any retainage withheld and any costs reasonably incurred by Geotechnical,
Environmental And Construction Material Testing Services that are directly attributable to the
termination, but Geotechnical, Environmental And Construction Material Testing Services
shall not be entitled to any other or further recovery against OWNER, including, but not limited
to, anticipated fees or profit on Services not required to be performed.
12.5 Upon termination, Geotechnical, Environmental And Construction Material Testing Services
shall deliver to Owner, as set forth in Paragraph 5.1 herein, all papers, records, documents,
Auto CADD files, drawings, calculations, models, and other materials in Geotechnical,
Environmental And Construction Material Testing Services’ possession or control arising out
of or relating to this Contract.
12.6 Owner shall have the authority to suspend all or any portions of the Services to be provided
by Geotechnical, Environmental And Construction Material Testing Services hereunder upon
giving Geotechnical, Environmental And Construction Material Testing Services two (2)
business days’ prior written notice of such suspension. If all or any portion of the Services to
be rendered hereunder are so suspended, Geotechnical, Environmental And Construction
Material Testing Services’ sole and exclusive remedy shall be to seek an extension of time
to its Schedule subject to the procedures set forth in Article 3 herein.
ARTICLE 13
PROHIBITION AGAINST CONTINGENT FEES
13.1 The Geotechnical, Environmental And Construction Material Testing Services by execution
of this Contract warrants that it has not employed or retained any company or person, other
than a bona fide employee working solely for it, to solicit or secure this Contract and that
Geotechnical, Environmental And Construction Material Testing Services has not paid or
agreed to pay any person, company, corporation, individual, or firm, other than a bona fide
employee working solely for it, any fees, commission, percentage, gift, or other consideration
contingent upon or resulting from the award or making of this Contract.
ARTICLE 14
CONFLICT OF INTEREST
14.1 Geotechnical, Environmental And Construction Material Testing Services represents that it
presently has no interest and shall acquire no interest, either direct or indirect, which would
conflict in any manner with the performance of Services required hereunder. Geotechnical,
Environmental And Construction Material Testing Services further represents that no persons
having any such interest shall be employed to perform those Services.
14
ARTICLE 15
APPLICABLE LAW
15.1 This Contract shall be governed and construed under the laws of the State of Georgia. Each
and every provision required by law to be inserted in this Contract shall be deemed to be
inserted herein and the Contract shall be read and enforced as though it were included
herein. ser irrevocably consents to the non-exclusive venue of the courts sitting in the county
in which the Project is located regarding any matter arising out of or relating to this Contract.
ARTICLE 16
SUCCESSORS AND ASSIGNS
16.1 The Geotechnical, Environmental and Construction Material Testing Engineer shall not
assign its rights hereunder, excepting its right to payment, nor shall it delegate any of its
duties hereunder without the written consent of the Owner. Subject to the provisions of the
immediately preceding sentence, this Contract shall be binding upon each party and its
respective successors, assigns and legal representatives.
ARTICLE 17
NO THIRD-PARTY BENEFICIARIES
17.1 Nothing contained herein shall create any relationship, contractual or otherwise, with, or any
rights in favor of, any third party.
ARTICLE 18
COOPERATION WITH PROGRAM MANAGER AND CONSTRUCTION MANAGER
18.1 In the event the Owner gives the Geotechnical, Environmental And Construction Material
Testing Services written notice that Owner will employ the services of a program manager or
construction manager, then the terms of this Article 18 shall apply to the services provided
by the Geotechnical, Environmental And Construction Material Testing Services.
18.2 In the event the Owner gives the Geotechnical, Environmental And Construction Material
Testing Services written notice that Owner will employ the services of a construction
manager, the term “contractor” as used in this Contract shall mean “construction manager”
and the term “Construction Contract” as used in this Contract shall mean “Construction
Management Contract”.
18.3 The Geotechnical, Environmental And Construction Material Testing Services shall fully
cooperate with the Owner’s program manager (“Program Manager”) and, if applicable, the
construction manager (“Construction Manager”). Such cooperation shall include, without
limitation, providing any requested information to the Program Manager and, if applicable,
the Construction Manager, and advising, meeting with, consulting with, and coordinating with
the Program Manager and, if applicable, the Construction Manager.
18.4 The Geotechnical, Environmental And Construction Material Testing Services acknowledges
that it has received, reviewed, and studied the contract between the Owner and Program
Manager. To the extent that the Program Manager is authorized by its contract with Owner
to act as the agent of the Owner, Geotechnical, Environmental And Construction Material
Testing Services agrees to comply with all directions and instructions given by the Program
Manager. To the extent that the Program Manager is authorized and responsible for
15
providing certain services delegated to the Geotechnical, Environmental And Construction
Material Testing Services hereinabove, the Geotechnical, Environmental And Construction
Material Testing Services’ role with reference thereto shall be to advise, consult, and
cooperate with the Program Manager in its provisions of such services.
18.5 The Geotechnical, Environmental And Construction Material Testing Services is not a third-
party beneficiary of any agreement by and between Owner and the Program Manager or any
Construction Manager. It is expressly acknowledged and agreed that Geotechnical,
Environmental And Construction Material Testing Services’ duties to Owner are independent
of, and are not diminished by, any duties owed to Owner by the Program Manager or any
Construction Manager.
ARTICLE 19
ASBESTOS STATEMENT
19.1 The Geotechnical, Environmental And Construction Material Testing Services shall sign and
deliver to the Owner the Asbestos Exclusion Certification, attached hereto as Exhibit F and
incorporated herein by reference, or in such other form as may be required by Owner or the
Georgia Department of Education, at such time as the Owner may require.
ARTICLE 20
MANDATORY ADDENDUM TO THE OWNER/GEOTECHNICAL, ENVIRONMENTAL AND
CONSTRUCTION MATERIAL TESTING SERVICES AGREEMENT
20.1 Pursuant to the requirements of the Georgia Department of Education, the “Mandatory
Addendum to the Owner/Geotechnical, Environmental and Construction Material Testing
Services Agreement For Projects Funded in Whole or in Part with State Capital Outlay Funds”
attached hereto as Exhibit H is hereby incorporated herein and made a part hereof to the
extent that the Geotechnical, Environmental And Construction Material Testing Services’
Services are for the design and supervision of a state-funded capital outlay construction
project.
ARTICLE 21
ENTIRE AGREEMENT
21.1 With the exception of any future Work Authorizations, which are incorporated herein by
reference, this Contract constitutes the entire and exclusive agreement between the parties
with reference to the Services and supersedes any and all prior communications,
discussions, negotiations, understandings, or agreements between the parties, whether oral
or written.
ARTICLE 22
MODIFICATION
22.1 No modification, amendment, or change to this Contract shall be valid or binding upon the
parties unless in writing and executed by both OWNER and the GEOTECHNICAL,
ENVIRONMENTAL AND CONSTRUCTION MATERIAL TESTING SERVICES.
16
ARTICLE 23
NOTICES AND ADDRESS OF RECORD
23.1 All notices required or permitted pursuant to this Contract to be given by Geotechnical,
Environmental And Construction Material Testing Services to Owner shall be in writing and
shall be delivered by hand or by United States Postal Service, first class registered or certified
mail, postage pre-paid, return receipt requested, or by overnight delivery by a nationally
recognized carrier such as FedEx or UPS, addressed to the following Owner's address of
record:
DeKalb County School District Facilities Services
Sam A. Moss Service Center
1780 Montreal Road
Tucker, Georgia 30084
Attention: Chief Operating Officer
23.2 All notices required or permitted pursuant to this Contract to be given by Owner to
Geotechnical, Environmental And Construction Material Testing Services shall be made in
writing and shall be delivered by hand or by the United States Postal Service, first class
registered or certified mail, postage pre-paid, return receipt requested, or by overnight
delivery by a nationally recognized carrier such as FedEx or UPS, addressed to the following
Geotechnical, Environmental And Construction Material Testing Services’ address of record:
_________________________________________________________
_________________________________________________________
_________________________________________________________
ATTENTION: _______________________________________
23.3 Either party may change its address of record by written notice to the other party given in
accordance with requirements of this Article.
23.4 All notices shall be deemed received, whether or not actually received: i) if by personal
delivery, on the date of acceptance or refusal of such delivery, ii) if by registered or certified
mail, three (3) business days after deposit with the United States Postal Service, and iii) if by
overnight delivery, one (1) business day after deposit with the overnight delivery service.
ARTICLE 24
MISCELLANEOUS
24.1 Throughout the performance of its duties under this Contract, the Geotechnical,
Environmental And Construction Material Testing Services shall comply with, and shall
provide all services necessary for the Owner to comply with, all laws applicable to the design
of the Project or the administration of the Construction Contract (as defined in Paragraph 18
hereof), including without limitation the rules, guidelines, and other requirements of the State
of Georgia Environmental Protection Division, the State of Georgia Department of Education
and the ordinances and codes of DeKalb County, Georgia and any applicable municipality.
24.2 Unless otherwise expressly provided to the contrary in this Contract, the term
”day” shall mean calendar day. The term "business day" shall mean all days of the week
excluding Saturdays and Sundays and all legal holidays observed by Owner.
17
24.3 In addition to, and not in limitation of, the Geotechnical, Environmental And Construction
Material Testing Services’ other obligations under this Contract, the Geotechnical,
Environmental And Construction Material Testing Services shall, without additional
compensation, promptly assist the Owner in resolving any problems arising out of, resulting
from or relating to the design of the Project or the materials or equipment specified by the
Geotechnical, Environmental And Construction Material Testing Services or its consultant(s).
24.4 Any claim, dispute or other matter in question arising out of or related to this Contract shall
be subject to mediation as a condition precedent to the institution of legal or equitable
proceedings by either party. If such matter relates to or is the subject of a lien arising out of
the Geotechnical, Environmental And Construction Material Testing Services, The
Geotechnical, Environmental And Construction Material Testing Services may proceed in
accordance with applicable law to comply with the lien notice or filing deadlines prior to
resolution of the matter by mediation. The Owner and Geotechnical, Environmental And
Construction Material Testing Services shall endeavor to resolve claims, disputes and other
matters in question between them by mediation which, unless the parties mutually agree
otherwise, shall be in accordance with the Construction Industry Mediation Rules of the
American Arbitration Association currently in effect. Request for mediation shall be filed in
writing with the other party to this Contract and with the American Arbitration Association.
The request may be made concurrently with the filing of a civil action but, in such event,
mediation shall proceed in advance of legal or equitable proceedings, which may be stayed
pending mediation for a period of 60 days from the date of filing, unless stayed for a longer
period by agreement of the parties or a court order. The parties shall share the responsibility
for the mediator’s fee and any filing fees equally. The mediation shall be held in the place
where the Project is located, unless another location is mutually agreed upon. Subject to the
express approval of the DeKalb County Board of Education, agreements reached in
mediation shall be enforceable as settlement agreements in any court having jurisdiction
thereof.
24.5 Georgia Security And Immigration Compliance Act Requirements. Geotechnical,
Environmental And Construction Material Testing Services certifies its compliance with Illegal
Immigration Reform and Enforcement Act of 2011 and specifically those provisions codified
at O.C.G.A. § 13-10-90, et seq. Geotechnical, Environmental And Construction Material
Testing Services warrants that it has registered with and uses the federal work authorization
program commonly known as “E-Verify.” Geotechnical, Environmental And Construction
Material Testing Services further agrees that if it contracts for the physical performance of
Services in satisfaction of this Contract, it will do so only with firms who present an affidavit
as required by O.C.G.A. § 13-10-91. Geotechnical, Environmental and Construction Material
Testing Services warrants that it will include a similar provision in all contracts entered into
with subcontractors for the physical performance of Services in satisfaction of this Contract.
The Geotechnical, Environmental And Construction Material Testing Services shall sign and
deliver to the Owner a Geotechnical, Environmental and Construction Material Testing
Services Affidavit, in the form attached hereto as Exhibit I and shall have any subcontractors
sign and deliver to the Geotechnical, Environmental And Construction Material Testing
Services a Subcontractor Affidavit in the form attached hereto as Exhibit J.
24.6 Geotechnical, Environmental And Construction Material Testing Services acknowledges that
pursuant to state law, as well as Owner’s policies, any person listed on the Georgia Violent
Sex Offender Registry maintained by the Georgia Bureau of Investigation is prohibited from
being within 1,000 feet of the site of any Project. Grantee shall comply with all relevant laws,
rules and regulations, including without limitation, the aforementioned state law, in the
performance of any activities on the site.
24.6 No failure of Owner to exercise any power given Owner under this Contract, or to insist upon
strict compliance by Geotechnical, Environmental And Construction Material Testing
Services Of Geotechnical, Environmental And Construction Material Testing Services’
obligations hereunder, and no custom or practice of the parties at variance with the terms
18
hereof will constitute a waiver of Owner’s right to demand strict compliance with the terms
hereof.
24.7 Owner shall be excused from the performance of any of its obligations under this Contract
for the period of any delay resulting from any cause beyond its control, including, without
limitation, labor disputes, governmental regulations or controls, fires or other casualties,
natural disasters, acts of God, or any inability to obtain supplies or other difficulties beyond
the reasonable control of Owner.
24.8 If any clause or provision of this Contract is found by a court of competent jurisdiction to be
illegal, invalid, or unenforceable, then such terms shall be stricken from the Contract and the
unaffected terms and provisions shall remain in full force and effect.
24.9 Each covenant, agreement, obligation or other provision of this Contract on Geotechnical,
Environmental And Construction Material Testing Services’ part to be performed shall be
deemed and construed as independent covenants of Geotechnical, Environmental And
Construction Material Testing Services, not dependent on any other provisions of this
Contract.
24.10 This Contract may be executed in multiple counterparts, each of which shall be deemed an
original, but all of which together shall constitute one and the same instrument. For purposes
of this Contract, any signature transmitted by facsimile or electronically via e-mail shall be
considered to have the same legal and binding effect as any original signature.
24.11 Each individual executing this Contract on behalf of Geotechnical, Environmental And
Construction Material Testing Services represents and warrants that he or she is duly
authorized to execute this Contract on behalf of Geotechnical, Environmental And
Construction Material Testing Services, and that Geotechnical, Environmental And
Construction Material Testing Services has full right and authority to execute and deliver this
Contract.
[SIGNATURES ON NEXT PAGE]
19
OWNER: GEOTECHNICAL, ENVIRONMENTAL AND
CONSTRUCTION MATERIAL TESTING
SERVICES:
DEKALB COUNTY BOARD OF EDUCATION
[Typed Name]
By: By:
[Signature] [Signature]
Mr. Diijon DaCosta, Sr., Board Chairperson
[Printed Name, Title] [Printed Name, Title]
By:
[Signature]
Dr. Devon Q. Horton, Superintendent
[Printed Name, Title]
1701 Mountain Industrial Blvd.
Stone Mountain, Georgia 30083
[Printed Address] [Printed Address]
__________________________________ __________________________________
[Date of Execution] [Date of Execution]
Erick Hofstetter, Chief Operating Officer
20
EXHIBIT “A”
LIST OF PROPOSAL DOCUMENTS FOR THE PROJECT
[Here insert or attach list of document(s) for the Project, incorporated herein by reference.]
21
EXHIBIT “B”
WORK AUTHORIZATION FORM
This Work Authorization, dated 20 , is hereby
issued pursuant to that certain Continuing Contract for Professional Services ("Contract"),
dated 20 , between The DeKalb County Board of Education
("Owner") and ______ ("Geotechnical,
Environmental and Construction Material Testing Services").
All terms used herein shall have the same meaning as defined in the Contract unless
otherwise noted herein. In consideration of the mutual covenants and agreements set forth
below, Owner and Geotechnical, Environmental and Construction Material Testing Services
agree as follows:
PROJECT NAME AND NUMBER
Owner is undergoing a project for the ______________________________ [describe
project] known as ____________________ [school or facility name/project name] and
having project number _______________ [project number, if applicable] (hereinafter, the
“Project”).
SCOPE OF SERVICES
Owner hereby authorizes Geotechnical, Environmental and Construction Material
Testing Services to provide the following Services for the Project:
SCHEDULE
The Services under this Work Authorization shall commence by ________ and shall
be completed by . A detailed Services schedule is
attached.
COMPENSATION
The compensation for the Services under this Work Authorization shall be as follows:
22
EXHIBIT “C”
STAFFING SCHEDULE
23
EXHIBIT “D”
RATE SCHEDULE
24
EXHIBIT “E”
OTHER INSURANCE
1.1 The GEOTECHNICAL, ENVIRONMENTAL AND CONSTRUCTION MATERIAL
TESTING SERVICES shall maintain the following other insurance at all times this Contract is in
effect and for a period of six (6) years after Final Completion of the Project. The GEOTECHNICAL,
ENVIRONMENTAL AND CONSTRUCTION MATERIAL TESTING SERVICES shall secure the
following insurance at his own expense and shall file Certificates of Insurance with the Owner within
five (5) days after the execution of this Contract. Insurance will not be acceptable unless written by
a Company licensed by the State Insurance Department to do business in Georgia at the time the
policy is issued and the company must in addition be acceptable to the Owner.
1.1.1 Workmen’s Compensation and Employer’s Liability to statutory limits.
1.1.2 Comprehensive Commercial General Liability (“CGL”) including Owner’s &
Contractor’s Protective with the following limits;
(a) General Aggregate: $2,000,000, which shall apply on a per-project
basis;
(b) Products and Completed Operations Aggregate: $1,000,000;
(c) Personal & Advertising Injury: $1,000,000;
(d) Each Occurrence: $1,000,000;
(e) Fire Damage (Any one fire): $50,000; and,
(f) Medical Expense (Any one person): $5,000.
1.1.3 Automobile Liability (owned, non-owned, hired) with combined single limit of
$2,000,000 annual aggregate, $1,000,000 per occurrence.
1.1.4 Professional Liability (Errors and Omissions); as per Article 8 of the Contract.
1.1.5 Excess/Umbrella Liability Insurance with limits of at least $5,000,000 per
occurrence and in the aggregate which shall provide excess coverage above all
insurance described in this Section 1.1.
1.1.6 The Owner and the GEOTECHNICAL, ENVIRONMENTAL AND
CONSTRUCTION MATERIAL TESTING SERVICES waive all rights against (1) each
other and any of their subcontractors, subconsultants, agents and employees, each of
the other, and (2) the Contractor, the Contractor subcontractors, if any, and any of their
subcontractors, sub-contractors, agents and employees, for damages caused by fire
or other causes of loss to the extent fully covered by property insurance obtained
pursuant to Paragraph 1.1.2(e) above or other property insurance applicable to the
Project, except such rights as they have to proceeds of such insurance held by the
GEOTECHNICAL, ENVIRONMENTAL AND CONSTRUCTION MATERIAL TESTING
SERVICES as fiduciary.
1.2 The Owner and DeKalb County School District shall be included as additional insured
on the coverages specified in subparagraphs 1.1.2, 1.1.3 and 1.1.5 and shall be indicated as
such on certificates of insurance required herein.
1.2.1 With respect to CGL Insurance only, all CGL insurance policies shall contain
additional insured endorsements forms CG 20 10 11 85, CG 20 10 10 01, CG 20 37 10
25
01, or their substantial equivalents, so that the policies provide additional insured
coverage for (a) both ongoing and completed operations; and (b) liability “arising out
of” GEOTECHNICAL, ENVIRONMENTAL AND CONSTRUCTION MATERIAL
TESTING Services’ work.
1.2.2 Each certificate shall contain a provision that coverages afforded under the
policies will not be canceled, changed or allowed to expire until thirty (30) days after
the Owner has received written notice evidenced by return receipt of registered letter.
1.2.3 Each primary and excess/umbrella CGL and Automobile Liability insurance
policy required to be maintained by the GEOTECHNICAL, ENVIRONMENTAL AND
CONSTRUCTION MATERIAL TESTING SERVICES and any of its subcontractors or
subconsultants shall be primary to and non-contributory with any insurance carried by
the Owner and DeKalb County School District, such that no primary, excess or umbrella
insurance carried by the Owner or DeKalb County School District shall be required to
respond to any claim, suit or demand, if at all, until all applicable primary and
excess/umbrella CGL and Automobile Liability insurance policies maintained by the
GEOTECHNICAL, ENVIRONMENTAL AND CONSTRUCTION MATERIAL TESTING
SERVICES and any of its subcontractors and subconsultants have been exhausted.
1.2.4 The primary, excess/umbrella CGL and Automobile Liability insurance policies
maintained by the GEOTECHNICAL, ENVIRONMENTAL AND CONSTRUCTION
MATERIAL TESTING SERVICES and any of its subcontractors or subconsultants shall
not contain any insured vs. insured, cross-liability or cross-claim exclusion or
endorsement barring coverage for any claims by the Owner or DeKalb County School
District against the GEOTECHNICAL, ENVIRONMENTAL AND CONSTRUCTION
MATERIAL TESTING SERVICES or any other insured under said policies.
1.3 In the event that the GEOTECHNICAL, ENVIRONMENTAL AND CONSTRUCTION
MATERIAL TESTING SERVICES elects to retain subcontractors or subconsultants and
the Owner approves said retention, the GEOTECHNICAL, ENVIRONMENTAL AND
CONSTRUCTION MATERIAL TESTING SERVICES shall require all such subcontractors
and subconsultants to comply with the insurance and notice requirements of this Exhibit
E, including but not limited to (a) maintaining the types and amounts of insurance
described in this Exhibit E; and (b) having the DeKalb County Board of Education and
DeKalb County School District named as additional insureds on all such insurance
pursuant to Paragraph 1.2 of this Exhibit E. The GEOTECHNICAL, ENVIRONMENTAL
AND CONSTRUCTION MATERIAL TESTING SERVICES assumes all liability for its
subcontractors’ and subconsultants’ failure to comply with insurance provisions of this
Exhibit E.
26
EXHIBIT “F”
ASBESTOS EXCLUSION CERTIFICATION FORM
(NEW CONSTRUCTION & ADDITIONS ONLY)
In compliance with Asbestos Hazard Emergency Response Act (AHERA) Part 763 “Asbestos”,
Subpart E “Asbestos-Containing Materials in Schools”, Section 763.99 “Exclusions” paragraph
(a) (7), I , the Geotechnical, Environmental and Construction
Material Testing Services
(Geotechnical, Environmental and Construction Material Testing Services)
of record for ,
(Project Name) (Substantial Completion Date)
located in DeKalb County School District, (the “Project”)
(School System Name) (State Project Number)
certify that [initial one of the following]:
(i) to my actual knowledge, no Asbestos Containing Building Material (ACBM) was
specified as a building material in any construction document for the Project. [initial
if applicable]:____________
or
(ii) to the best of my knowledge, no ACBM was used as a building material on the
Project. [initial if applicable]: ____________
________________________________________
(Geotechnical, Environmental and Construction Material Testing Services)
________________________________________
(Signature of Geotechnical, Environmental and Construction Material Testing
Services)
________________________________________
(Date)
________________________________________
(Georgia Geotechnical, Environmental and Construction Material Testing Services
License Number)
_________________________________________
(Seal and Signature)
27
EXHIBIT “G”
GEOTECHNICAL, ENVIRONMENTAL AND CONSTRUCTION MATERIAL TESTING
SERVICES PROPOSAL
28
EXHIBIT “H”
MANDATORY ADDENDUM TO THE
OWNER/GEOTECHNICAL, ENVIRONMENTAL AND CONSTRUCTION MATERIAL TESTING
SERVICES AGREEMENT
(DESIGN AND SUPERVISION OF A STATE-FUNDED CAPITAL OUTLAY CONSTRUCTION
PROJECT ONLY)
The Owner may use any form of agreement mutually agreed upon by the Owner and
Geotechnical, Environmental and Construction Material Testing Services to contract for the
Geotechnical, Environmental and Construction Material Testing Services for any project funded
in whole or in part with State Capital Outlay Funds provided by the Georgia Department of
Education (“GaDOE”); provided, however, that this Mandatory Addendum must and shall be
incorporated into the Owner and Geotechnical, Environmental and Construction Material Testing
Services selected form of agreement on any such State Capital Outlay Funded project. In the
event of a conflict or inconsistency between the terms and conditions of the selected form of
agreement and this Mandatory Addendum, the terms and conditions of this Mandatory Addendum
shall prevail and govern over conflicting or inconsistent terms and conditions of the selected form
of agreement. This Mandatory Addendum shall not be modified without prior written consent of
the GaDOE. THE GaDOE SHALL NOT RELEASE ANY STATE CAPITAL OUTLAY FUNDS FOR
AN APPROVED CAPITAL OUTLAY PROJECT IF THIS MANDATORY ADDENDUM IS NOT
MADE A PART OF THE OWNER/ Geotechnical, Environmental and Construction Material
Testing Services CONTRACT.
1. For purposes of this Mandatory Addendum, notwithstanding terminology used in the
Owner/ Geotechnical, Environmental and Construction Material Testing Services
Contract, the following terms are defined to mean:
a. “Geotechnical, Environmental and Construction Material Testing Services” shall
be the Geotechnical, Environmental and Construction Material Testing Services,
whether individually or as a firm or other legal entity, engaged to perform the
Geotechnical, Environmental and Construction Material Testing Services.
b. “Geotechnical, Environmental and Construction Material Testing Services” shall
be the scope of the Geotechnical, Environmental and Construction Material
Testing Services for the Project set forth in the Contract, including the services and
requirements set forth in this Mandatory Addendum.
c. “Owner” shall be the Local Board of Education that is engaging the Geotechnical,
Environmental and Construction Material Testing Services to perform the
Geotechnical, Environmental and Construction Material Testing Services for the
Project.
d. “Contract” shall be the form of agreement between the Owner and the
Geotechnical, Environmental and Construction Material Testing Services, to which
this Mandatory Addendum is attached and is a part, and shall set forth the
Geotechnical, Environmental and Construction Material Testing Services for the
Project.
e. “Project” shall be the Project for which the Geotechnical, Environmental and
Construction Material Testing Services are engaged and performed pursuant to
the Contract.
f. “Program” shall be the Owner’s policies, purposes, concepts, goals and objectives,
and design, construction, scheduling, budgetary or operational needs, restrictions,
or requirements for the Project.
29
g. “Stated Cost Limitation” shall be the maximum amount that the Owner is
authorized to spend to construct the Project as determined and established by the
Owner.
h. “Record Plans and Specifications” shall be the as-built plans and specifications
including, but not limited to, actual location of utility lines, and any approved
change orders.
2. The Geotechnical, Environmental and Construction Material Testing Services agrees not
to assign or transfer any interest or rights in the Contract to any person or entity without
the advanced written consent of the Owner. The Geotechnical, Environmental and
Construction Material Testing Services agrees to utilize the design and management team
represented to the Owner and agrees that no substitutions, additions, or deletions to this
team shall occur without the advanced written consent of the Owner. The Owner agrees
to provide a response to the Geotechnical, Environmental and Construction Material
Testing Services within 14 days of any such request by the Geotechnical, Environmental
and Construction Material Testing Services.
3. Prior to beginning the “Preliminary Plans and Specifications,” the Geotechnical,
Environmental and Construction Material Testing Services shall first consult in detail with
the Owner to determine and understand the Owner’s Program. Within 10 days of such
consultation, the Geotechnical, Environmental and Construction Material Testing
Services shall prepare and submit to the Owner a written report detailing and confirming
the Geotechnical, Environmental and Construction Material Testing Services’
understanding of the Owner’s Program. The Geotechnical, Environmental and
Construction Material Testing Services’ report must include, but is not limited to, the
identification of any design, construction, scheduling, budgetary, operational, or other
issues, problems or impediments foreseen by the Geotechnical, Environmental and
Construction Material Testing Services concerning the Project, the Program, or both.
The Geotechnical, Environmental and Construction Material Testing Services’ report
should include proposed solutions or recommendations, for the Owner’s consideration,
to resolve, eliminate, minimize or mitigate any such issues, problems or impediments.
The Geotechnical, Environmental and Construction Material Testing Services’ report
shall also include any applicable educational specifications and GaDOE requirements.
4. The Geotechnical, Environmental and Construction Material Testing Services shall obtain
written authorization from the Owner before proceeding with each next stage of
Geotechnical, Environmental and Construction Material Testing Services, including the
“Preliminary Plans and Specifications,” the “Check Set Plans and Specifications,” and the
“Final Plans and Specifications,” as defined in “Guidelines for Submission of Documents
for Review of Planning, Bidding, and Construction of Educational Facilities” (as may be
amended from time to time, always using the most recently published edition).
5. The Geotechnical, Environmental and Construction Material Testing Services agrees to
comply with all applicable federal, state and local laws, codes and ordinances in the design
of the Project. The Geotechnical, Environmental and Construction Material Testing
Services also agrees to comply with all applicable GaDOE rules and guidelines and to
make required submittals in a timely manner to GaDOE’s Facility Services Unit. The
Geotechnical, Environmental and Construction Material Testing Services shall respond to
GaDOE’s Facility Services Unit review report comments in a timely fashion so as to ensure
30
that the review process may proceed orderly, efficiently and does not impede the Project
or the Program.
6. The Geotechnical, Environmental and Construction Material Testing Services assumes
full responsibility to the Owner for the acts and omissions of the Geotechnical,
Environmental and Construction Material Testing Services and the Geotechnical,
Environmental and Construction Material Testing Services’ consultants, subconsultants
and employees in connection with the Contract, the Project and the Program.
7. The Geotechnical, Environmental and Construction Material Testing Services agrees to
design the Project within the Owner’s budgetary limits and consistent with the Owner’s
Program for the construction of the Project which shall be referred to as the Stated Cost
Limitation, as follows:
The Stated Cost Limitation for the Project shall be $___________________________,
which is composed of:
State Capital Outlay Funds in the amount of $____________________________, and
Required Local Funds in the amount of $________________________________, and
Additional Required Local Funds in the amount of $__________________________.
8. The Geotechnical, Environmental and Construction Material Testing Services shall
provide reasonably reliable cost estimates to the Owner at the following design stages: (1)
Preliminary Plans and Specifications stage, (2) 65% completion stage, and (3) Check Set
Plans and Specifications stage (95% completion).
9. In the event the Geotechnical, Environmental and Construction Material Testing Services’
final project cost estimate (at Check Set Plans and Specifications stage) exceeds the
Stated Cost Limitation for the Project, the Owner may require the Geotechnical,
Environmental and Construction Material Testing Services, at no additional cost to the
Owner, to consult with the Owner and to revise the design so as to enable the Owner to
obtain a final cost for the Project at or below the Stated Cost Limitation. The
Geotechnical, Environmental and Construction Material Testing Services acknowledges
and agrees that the Stated Cost Limitation shall not be exceeded except as provided
herein; provided, however, the Geotechnical, Environmental and Construction Material
Testing Services further acknowledges and agrees that budgetary limitations are never a
justification for breach, disregard or circumvention of sound principles of Geotechnical,
Environmental and Construction Material Testing Services. Therefore, the Geotechnical,
Environmental and Construction Material Testing Services shall take no calculated risks
in the design of the Project. The Geotechnical, Environmental and Construction Material
Testing Services agrees that, in the event that the Geotechnical, Environmental and
Construction Material Testing Services determines that the Project cannot be designed so
as to be fully and finally constructed within the Stated Cost Limitation and in keeping
with sound principles of design, the Geotechnical, Environmental and Construction
Material Testing Services will give written notice of such determination immediately, and
in no event more than seven (7) days after the Geotechnical, Environmental and
Construction Material Testing Services makes such a determination, to the Owner and to
the GaDOE Facilities Services Unit.
31
10. The Stated Cost Limitation may be amended by written mutual agreement signed by the
Owner and the Geotechnical, Environmental and Construction Material Testing Services
at any time after the Contract between the Geotechnical, Environmental and Construction
Material Testing Services and Owner is executed. Prior to such amendment, the
Geotechnical, Environmental and Construction Material Testing Services shall provide the
Owner with reliable and verifiable evidence through either internal-Geotechnical,
Environmental and Construction Material Testing Services estimates, third party
estimates, materials supplier quotes, or other industry best management practices
standards to establish that an increase in the Stated Cost Limitation is warranted and
justifiable. The Owner reserves the right to request additional supporting documentation
substantiating the need to increase the Stated Cost Limitation. The Owner reserves and
has the right, in its sole discretion, to refuse to increase the Stated Cost Limitation.
11. All plans, specifications, design calculations, designs, drawings, or other documents or
data produced pursuant to the Contract by the Geotechnical, Environmental and
Construction Material Testing Services, or the Geotechnical, Environmental and
Construction Material Testing Services’ consultants, subconsultants, or employees shall
be the sole property of the Owner regardless of the stage in which the development of the
design has progressed, and shall be delivered to the Owner upon request. The Owner
shall retain all ownership rights with regard to such plans, specifications, design
calculations, designs, drawings, or other documents or data produced pursuant to the
Contract.
12. The Geotechnical, Environmental and Construction Material Testing Services shall
provide and maintain Professional Liability Insurance at all times this Contract is in effect
and for a period of six (6) years after execution by the Geotechnical, Environmental and
Construction Material Testing Services of the “Certificate of Final Completion” indicating
final completion of the Project, with a minimum level of coverage as described herein
below. Said coverage shall be written by an insurer licensed to do business in the State
of Georgia and acceptable to the Owner.
Before the Owner executes the Contract, the Geotechnical, Environmental and
Construction Material Testing Services shall provide the Owner and the GaDOE Facility
Services Unit with a valid Certificate of Insurance showing that the Geotechnical,
Environmental and Construction Material Testing Services is then insured with
Professional Liability (Errors and Omissions) Insurance with limits not less than the
following:
i. With minimum limits per claim of 20% of the stated cost limitation set forth in
the Work Authorization but not less than the minimum limits of $2,000,000 per
claim coverage, $2,000,000 aggregate.
ii. Workmen’s Compensation and Employer’s Liability to statutory limits.
32
iii. Comprehensive Commercial General Liability (“CGL”) including Owner’s &
Contractor’s Protective with the following limits;
(a) General Aggregate: $2,000,000, which shall apply on a per-project
basis;
(d) Products and Completed Operations Aggregate: $1,000,000;
(e) Personal & Advertising Injury: $1,000,000;
(g) Each Occurrence: $1,000,000;
(h) Fire Damage (Any one fire): $50,000; and,
(i) Medical Expense (Any one person): $5,000.
iv. Automobile Liability (owned, non-owned, hired) with combined single limit of
$2,000,000 annual aggregate, $1,000,000 per occurrence.
For such period of time that Professional Liability insurance is required for the Project, as
set forth above, the Geotechnical, Environmental and Construction Material Testing
Services shall provide the Owner with an updated or renewed Certificate of Insurance at
least annually, or more frequently if requested by the Owner, showing the required
coverage and limits of coverage remain in place.
13. The Geotechnical, Environmental and Construction Material Testing Services shall
carefully inspect the work of the Contractor within 24 hours of the Owner’s request, and
shall also, at a minimum, inspect work at the Project site
____________________________________, and in any event, no less frequent than
once per month. At least once per month, the inspection shall be performed by an
Geotechnical, Environmental and Construction Material Testing Services Engineer
licensed in the State of Georgia. The purpose of such inspections, among other things,
shall be to determine the quality and quantity of the work in comparison with the
requirements of the contract documents for the Project. In performing such inspections,
the Geotechnical, Environmental and Construction Material Testing Services shall
advise the Owner of: deficient or defective work; real or potential delays in the schedule
or the work of the Project; and, requests for payment by the Contractor which could
constitute overpayment for work not yet performed or completed. Within three (3) days
of each site visit, the Geotechnical, Environmental and Construction Material Testing
Services shall submit a written report of such site visit which, in addition to the
information required by the preceding sentence, shall include and convey any relevant
information, comments or recommendations to the Owner.
14. The Geotechnical, Environmental and Construction Material Testing Services shall
provide Owner a set of “Record Plans and Specifications” within thirty (30) days after
execution by the Geotechnical, Environmental and Construction Material Testing Services
of the “Certificate of Substantial Completion.” Such “Record Plans and Specifications”
shall include any authorized change orders, actual locations of all utility lines, and any
other appropriate information. The drawings shall be presented in a Computer Aided
Drafting (CAD) format or other format of the Owner’s choice, and the specifications shall
be presented in a word processing format of the Owner’s choice.
15. The Contract executed between the Owner and the Geotechnical, Environmental and
Construction Material Testing Services, to which this Mandatory Addendum is a part, shall
include a provision for the termination of the Geotechnical, Environmental and
Construction Material Testing Services (or be deemed to include this Paragraph 15) giving
33
the Owner the rights of (1) termination of the Geotechnical, Environmental and
Construction Material Testing Services with cause and (2) termination of the Geotechnical,
Environmental and Construction Material Testing Services without cause. In the event of
termination, the Owner shall pay the Geotechnical, Environmental and Construction
Material Testing Services for the reasonable value of the Geotechnical, Environmental
and Construction Material Testing Services performed by the Geotechnical,
Environmental and Construction Material Testing Services prior to the termination.
Payment for the Geotechnical, Environmental and Construction Material Testing Services
rendered prior to termination shall be based on statements properly submitted by the
Geotechnical, Environmental and Construction Material Testing Services to the Owner
and supported by time sheets, invoices and such other supporting documentation that the
Owner may reasonably require; provided, however, that in no event shall the total payment
to the Geotechnical, Environmental and Construction Material Testing Services exceed
an amount equal to the percentage of completion of the Geotechnical, Environmental and
Construction Material Testing Services for the Project at the time of termination.
16. The Geotechnical, Environmental and Construction Material Testing Services shall be
responsible for the timely submittal and completion of all forms required by GaDOE and
shall respond to GaDOE comments on submittals within twenty-one (21) days of receipt
of GaDOE comments. Such forms may be obtained from the Facilities Services Unit,
Georgia Department of Education, 1670 Twin Towers East, 205 Jesse Hill Jr. Drive, SE,
Atlanta, Georgia 30334. At the close of the Project, the Geotechnical, Environmental and
Construction Material Testing Services shall submit an “Geotechnical, Environmental
and Construction Material Testing Services Certification” form, as provided by the
GaDOE, to the Owner. Unless the Geotechnical, Environmental and Construction
Material Testing Services are terminated by the Owner before final completion of the
Project, the completion and submittal of this form is required prior to the Owner’s release
of the final payment to the Geotechnical, Environmental and Construction Material Testing
Services.
17. All Geotechnical, Environmental and Construction Material Testing Services plans and
specifications shall bear the signature and seal of the Geotechnical, Environmental and
Construction Material Testing Services, which shall be licensed to practice in the State of
Georgia. Civil, survey, structural, electrical, and mechanical plans and specifications shall
bear the signature and seal of the respective engineer, who shall be licensed to practice
in the State of Georgia.
18. A fully executed copy of the Contract between the Owner and the Geotechnical,
Environmental and Construction Material Testing Services, including a completed copy of
this Mandatory Addendum, must be filed with the GaDOE Facilities Services Unit.
34
OWNER: GEOTECHNICAL, ENVIRONMENTAL
AND CONSTRUCTION MATERIAL
TESTING SERVICES:
DEKALB COUNTY BOARD OF EDUCATION
By: By:
[Signature] [Signature]
Mr. Diijon DaCosta, Sr.,Board Chairperson
[Printed Name, Title] [Printed Name]
By:
[Signature] [Title]
Dr. Devon Q. Horton, Superintendent
[Printed Name, Title]
1701 Mountain Industrial Blvd.
Stone Mountain, Georgia 30083
[Printed Address] [Printed Address]
[Date of Execution] [Date of Execution]
35
EXHIBIT “I”
CONTRACTOR AFFIDAVIT
By executing this affidavit, the undersigned Contractor verifies its compliance with
O.C.G.A. 13-10-91, and attests under oath that:
(1) the individual, firm, or corporation (“Contractor”) which is contracting with the
DeKalb County Board of Education has registered with, is authorized to use, uses, and will
continue throughout the contract term to use and participate in, a federal work authorization
program [any of the electronic verification of work authorization programs operated by the
United States Department of Homeland Security or any equivalent federal work authorization
program operated by the United States Department of Homeland Security to verify information
of newly hired employees, pursuant to the Immigration Reform and Control Act of 1986 (IRCA),
P.L. 99-603], in accordance with the applicability provisions and deadlines established in
O.C.G.A. 13-10-91, as amended. As of the effective date of O.C.G.A. 13-10-91, the applicable
federal work authorization program is the “EEV/Basic Pilot Program” operated by the U. S.
Citizenship and Immigration Services Bureau of the U.S. Department of Homeland Security,
in conjunction with the Social Security Administration (SSA).
(2) Contractor’s correct user identification number and date of authorization is set
forth herein below.
(3) Contractor agrees that the Contractor will not employ or contract with any
subcontractor(s) in connection with the physical performance of services pursuant to this
contract with the DeKalb County Board of Education, unless at the time of the contract said
subcontractor:
(a) is registered with and participates in the federal work authorization
program;
(b) provides Contractor with a duly executed, notarized affidavit with the
same affirmations, agreements, and information as contained herein and in
such form as required under applicable law; and
(c) agrees to provide Contractor with notice of receipt and a copy of every sub-
subcontractor Affidavit or other applicable verification procured by subcontractor
at the time of contract with the sub-subcontractor(s) within five (5) business days
after receiving the said Affidavit or verification.
Contractor agrees to maintain records of such compliance and to provide notice of receipt
and a copy of each such subcontractor Affidavit or other permissible verification to the DeKalb
County Board of Education at the time the subcontractor(s) is retained to perform such service or
within five (5) days after receiving the said Affidavit or verification, whichever first occurs.
36
(4) Contractor further agrees to and shall provide DeKalb County Board of Education
with copies of all other affidavits or other applicable verification received by Contractor (i.e.: sub-
subcontractor affidavits and all other lower tiered affidavits) within five (5) days of receipt.
__________________________________________ _______________________________
EEV/Basic Pilot Program User Identification Number Date of Authorization
If an applicable Federal work authorization program as described above is used, other than the
EV/Basic Pilot Program,please identify the program.
Company Name / Contractor Name Date
BY: Signature of Authorized Officer or Agent Date
Title of Authorized Officer or Agent of Contractor
Printed Name of Authorized Officer or Agent
SUBSCRIBED AND SWORN
BEFORE ME ON THIS THE
______ DAY OF_____________________, 20____
Notary Public
My Commission Expires:
37
EXHIBIT “J”
SUBCONTRACTOR AFFIDAVIT
By executing this affidavit, the undersigned subcontractor verifies its
compliance with O.C.G.A. 13-10-91, and attests under oath that:
(1) the undersigned individual, firm or corporation (“Subcontractor”) is engaged in
the physical performance of services under a contract with (name
of Contractor), which has a contract with the DeKalb County Board of Education.
(2) Subcontractor has registered with, is authorized to use, uses, and will continue
throughout the contract term to use and participate in, a federal work authorization program [any
of the electronic verification of work authorization programs operated by the United States
Department of Homeland Security or any equivalent federal work authorization program operated
by the United States Department of Homeland Security to verify information of newly hired
employees, pursuant to the Immigration Reform and Control Act of 1986 (IRCA), P.L. 99-603],
in accordance with the applicability provisions and deadlines established in O.C.G.A. 13-10-
91. As of the effective date of O.C.G.A. 13-10-91, the applicable federal work authorization
program is the “EEV/Basic Pilot Program” operated by the U. S. Citizenship and Immigration
Services Bureau of the U.S. Department of Homeland Security, in conjunction with the Social
Security Administration (SSA).
(3) Subcontractor’s correct user identification number and date of authorization is set
forth herein below.
(4) Subcontractor agrees that the Subcontractor will not employ or contract with any sub-
subcontractor(s) in connection with the physical performance of services pursuant to this
subcontract or the contract with the DeKalb County Board of Education , unless said sub-
subcontractor:
(a) is registered with and participates in the federal work authorization
program;
(b) provides Subcontractor with a duly executed, notarized affidavit
with the same affirmations, agreements, and information as contained herein
and in such form as required under applicable law; and
(c) agrees to provide Subcontractor with notice of receipt and a copy of
every sub-subcontractor Affidavit or other permissible verification procured by sub-
subcontractor at the time the sub-subcontractor(s) is retained to perform such
service or within five (5) days after receiving the said Affidavit or verification,
whichever first occurs.
38
Subcontractor agrees to maintain records of such compliance and to provide notice of receipt
and a copy of each such sub-subcontractor Affidavit or other applicable verification to the
Contractor at the time the sub-subcontractor(s) is retained to perform such service or within five
(5) days after receiving the said Affidavit or verification, whichever first occurs.
EEV/Basic Pilot Program User Identification Number Date of Authorization
If an applicable Federal work authorization program as described above is used, other than the
EEV/Basic Pilot Program, please identify the program.
BY: Authorized Officer or Agent Date
_________________________________________
(Subcontractor Name)
Title of Authorized Officer or Agent of Subcontractor
Printed Name of Authorized Officer or Agent
SUBSCRIBED AND SWORN
BEFORE ME ON THIS THE
_____ DAY OF _____________________, 20____
Notary Public
My Commission Expires:
39