Agenda Item
i. Contract Renewal and Ratification ~ RFQu 24-752-023 ~ Professional Geotechnical, Environmental and Construction Material Testing Services ~ ECS Southeast, LLC, Goodwyn Mills and Cawood LLC, Matrix Engineering Group, Inc., Nova Engineering & Environmental, LLC, Oasis Consulting Services, United Consulting ~ Contract Renewal #1 of 4 (Not to exceed $5,000,000) Updated 11.5.2025
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education (“the Board”) approve the renewal and ratification of RFQu No. 24-752-023 for Professional Geotechnical, Environmental, and Construction Material Services in the not-to-exceed amount of $5,000,000. This is the first of four (#1 of 4) contract renewals with ratification as follows:
ECS Southeast, LLC - Ratification required from October 8, 2025
Goodwyn Mills Cawood, LLC - Ratification required from October 8, 2025
Matrix Engineering Group, Inc. - Ratification required from September 30, 2025
Nova Engineering - Ratification required from August 30, 2025
Oasis Consulting Services - Ratification required from October 8, 2025
United Consulting - Ratification required from October 8, 2025
Why: This request is a contract renewal for the above firms to provide Professional Geotechnical, Environmental, and Construction Material Services throughout DeKalb County School District (“DCSD”) on an as-needed basis for various remodeling, renovations, life safety, maintenance and repair projects, for both SPLOST and Non-SPLOST projects.
This is the first of four (#1 of 4) one (1) year renewal options.
Details: On August 12, 2024, the Board approved the award of contract RFQu No. 24-752-023 for Professional Geotechnical, Environmental, and Construction Material Services on an as needed basis, districtwide.
Specific details related to the scope of work for Professional Geotechnical, Environmental, and Construction Material Services can be found on the District’s solicitation website at http://www.dekalbschoolsga.ionwave.net
Financial impact: The total contract amount for these services in an amount not to exceed $5,000,000, will be allocated from the various General Fund Budget and E-SPLOST charge codes.
Board Policy DJE requires the Board of Education to approve the expenditure of any vendor that provides goods and/or services to the school system that may exceed $100,000 in purchases for the fiscal year. All single projects over the $100,000 threshold will be presented to the Board for formal approval in accordance with Board policy.
The ratification amount of $55,135 is funded from E-SPLOST VI.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1332
Mr. Hans Williams, Director of Planning & CIP Programming, Division of Operations, 678.676.1483
Effective: Upon Board Approval
Status: Approved by Office of Legal Affairs
DATE (MM/DD/YYYY)
CERTIFICATE OF LIABILITY INSURANCE 9/15/2025
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on
this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
CONTACT
PRODUCER
NAME: Ginger Gatlin
Oakbridge Insurance Agency LLC PHONE FAX
P.O. Box 4803 (A/C, No, Ext): 678-831-7703 (A/C, No): 706-883-8915
E-MAIL
Lagrange GA 30241 ADDRESS: ggatlin@oakbridgeinsurance.com
INSURER(S) AFFORDING COVERAGE NAIC #
INSURER A : Westchester Surplus Lines 10172
OASICON-01
INSURED INSURER B : Lexon Insurance Company
Oasis Construction Services, Inc dba Oasis Consulting Services
INSURER C : Firemen's Insurance Company Of Washington, D.C. 21784
45 Woodstock St
Roswell GA 30075 INSURER D :
INSURER E :
INSURER F :
COVERAGES CERTIFICATE NUMBER: 314068026 REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR ADDL SUBR POLICY EFF POLICY EXP
LTR TYPE OF INSURANCE INSD WVD POLICY NUMBER (MM/DD/YYYY) (MM/DD/YYYY) LIMITS
A X COMMERCIAL GENERAL LIABILITY Y Y G71754431-006 10/27/2024 10/27/2025 EACH OCCURRENCE $ 1,000,000
DAMAGE TO RENTED
CLAIMS-MADE X OCCUR PREMISES (Ea occurrence) $ 300,000
MED EXP (Any one person) $ 5,000
PERSONAL & ADV INJURY $ 1,000,000
GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 2,000,000
POLICY X JECT
PRO-
LOC PRODUCTS - COMP/OP AGG $ 2,000,000
OTHER: $
C Y Y COMBINED SINGLE LIMIT $ 1,000,000
AUTOMOBILE LIABILITY CNA4563785 4/6/2025 4/6/2026 (Ea accident)
X ANY AUTO BODILY INJURY (Per person) $
OWNED SCHEDULED BODILY INJURY (Per accident) $
AUTOS ONLY AUTOS
NON-OWNED
X HIRED
AUTOS ONLY
X AUTOS ONLY
PROPERTY DAMAGE
(Per accident) $
$
UMBRELLA LIAB OCCUR EACH OCCURRENCE $
EXCESS LIAB CLAIMS-MADE AGGREGATE $
DED RETENTION $ $
WORKERS COMPENSATION PER OTH-
AND EMPLOYERS' LIABILITY STATUTE ER
Y/N
ANYPROPRIETOR/PARTNER/EXECUTIVE E.L. EACH ACCIDENT $
OFFICER/MEMBER EXCLUDED? N/A
(Mandatory in NH) E.L. DISEASE - EA EMPLOYEE $
If yes, describe under
DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT $
A Pollution Y Y G71754431-006 10/27/2024 10/27/2025 Each Occ 1,000,000
C Leased Rented Equipment CNA4563785 4/6/2025 4/6/2026 200,000
B Professional Y Y 031565580 10/27/2024 10/27/2025 Each Claim 5,000,000
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required)
Please see attached endorsement forms for Additional Insured, Waiver of Subrogation, and/or other policy coverages as it relates to requested contract
requirements or verbiage. Modification of a certificate of insurance other than listing the specific policy form titles, form numbers, edition dates, project/job name
and/or number is a violation of Georgia law. See Georgia Statute OCGA 33-24-9 and Georgia State Insurance Commission information attached.
GENERAL LIABILITY
Blanket Additional Insured - Owners Lessees or Contractors - Scheduled Person or Organbization - CG2010 (04/13)
Blanket Additional Insured - Owners Lessees or Contractors - Completed Operations - CG2037 (04/13)
Blanket Waiver of Transfer of Rights of Recovery Against Others To Us - ENV-3143 (03/05)
See Attached...
CERTIFICATE HOLDER CANCELLATION
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
ACCORDANCE WITH THE POLICY PROVISIONS.
DeKalb County School District Facilities Services
Sam A. Moss Service Center
1780 Montreal Rd. AUTHORIZED REPRESENTATIVE
Tucker GA 30084
© 1988-2015 ACORD CORPORATION. All rights reserved.
ACORD 25 (2016/03) The ACORD name and logo are registered marks of ACORD
AGENCY CUSTOMER ID: OASICON-01
LOC #:
ADDITIONAL REMARKS SCHEDULE Page 1 of 1
AGENCY NAMED INSURED
Oakbridge Insurance Agency LLC Oasis Construction Services, Inc dba Oasis Consulting Services
45 Woodstock St
POLICY NUMBER Roswell GA 30075
CARRIER NAIC CODE
EFFECTIVE DATE:
ADDITIONAL REMARKS
THIS ADDITIONAL REMARKS FORM IS A SCHEDULE TO ACORD FORM,
FORM NUMBER: 25 FORM TITLE: CERTIFICATE OF LIABILITY INSURANCE
Primary and NonContributory - ENV-3252 (12/18)
POLLUTION LIABILITY
Blanket Addtional Insured Endorsement - Ongoing Work or Operations - ENV-3250 (12/18)
Blanket Additional Insured Endorsement - Products Completed Operations - ENV-3251 (12/18)
Blanket Waiver of Transfer of Rights of Recovery Against Others To Us - ENV-3143 (03/05)
Primary and NonContributory - ENV-3252 (12/18)
30-Day NOC applies to all lines
ALL POLICY FORMS & ENDORSEMENTS APPLY PER WRITTEN CONTRACT OR AGREEMENT.
ACORD 101 (2008/01) © 2008 ACORD CORPORATION. All rights reserved.
The ACORD name and logo are registered marks of ACORD
WAIVER OF TRANSFER OF RIGHTS OF RECOVERY AGAINST OTHERS TO US
Named Insured Endorsement Number
Oasis Construction Services, Inc dba Oasis Consulting Services
Policy Symbol Policy Number Policy Period Effective Date of Endorsement
GLW G71754431 005 10/27/2023 to 10/27/2024 10/27/2023
Issued By (Name of Insurance Company)
Westchester Surplus Lines Insurance Company
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
WAIVER OF TRANSFER OF RIGHTS OF RECOVERY AGAINST OTHERS TO US
This endorsement modifies insurance provided under the following:
COMMERCIAL GENERAL LIABILITY COVERAGE PART
CONTRACTORS POLLUTION LIABILITY COVERAGE PART
SCHEDULE
Name of Person or Organization:
As required by written contract, prior to a loss to which this insurance applies.
(If no entry appears above, information required to complete this endorsement will be shown in the Declarations as applicable to this
endorsement.)
The TRANSFER OF RIGHTS OF RECOVERY AGAINST OTHERS TO US Condition is amended by the addition of
the following:
We waive any right of recovery we may have against the person or organization shown in the Schedule above
because of payments we make for injury or damage arising out of your ongoing operations or your work done
under a contract with that person or organization and included in the products-completed operations hazard. This
waiver applies only to the person or organization shown in the Schedule above.
All other terms and conditions remain the same.
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ADDITIONAL INSURED ENDORSEMENT – ONGOING WORK OR OPERATIONS
Named Insured Endorsement Number
Oasis Construction Services, Inc dba Oasis Consulting Services
Policy Symbol Policy Number Policy Period Effective Date of Endorsement
GLW G71754431 005 10/27/2023 TO 10/27/2024 10/27/2023
Issued By (Name of Insurance Company)
Westchester Surplus Lines Insurance Company
Insert the policy number. The remainder of the information is to be completed only when this endorsement is issued subsequent to the preparation of the policy.
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
THIS ENDORSEMENT MODIFIES INSURANCE PROVIDED UNDER THE FOLLOWING:
CONTRACTORS POLLUTION LIABILITY COVERAGE PART
SCHEDULE:
Name of Person(s) or Organization(s):
As required by written contract, prior to a loss to which this insurance applies
(If no entry appears above, information required to complete this endorsement will be shown in the Declarations as
applicable to this endorsement.)
A. SECTION II - WHO IS AN INSURED is amended to include as an additional insured the persons or
organizations shown in the Schedule, but only with respect to liability for injury or damage, to which this
insurance applies, caused, in whole or in part, by:
1. Your acts or omissions; or
2. The acts or omissions of those acting on your behalf;
in the performance of your ongoing operations for the additional insureds.
However:
1. The insurance afforded to such additional insured only applies to the extent permitted by law; and
2. If coverage provided to the additional insured is required by a contract or agreement, the insurance
afforded to such additional insured will not be broader than that which you are required by the
contract or agreement to provide for such additional insured.
B. With respect to the insurance afforded to these additional insureds, the following exclusion is added:
Exclusions
This insurance does not apply to injury or damage occurring after:
a. All work or operations, including materials, parts or equipment furnished in connection with such
work or operations, on the project (other than service, maintenance or repairs) to be performed
by you or on your behalf at the site of the covered operations has been completed; or
ENV-3250 (12/18) Includes copyrighted material of Insurance Services Office, Inc. with its permission Page 1 of 2
(221012.1)
b. That portion of your work out of which the injury or damage arises has been put to its intended
use by any person or organization other than another contractor or subcontractor engaged in
performing operations for the additional insured as a part of the same project.
C. With respect to the insurance afforded to these additional insureds, the following is added to SECTION
III – LIMITS OF INSURANCE:
If coverage provided to the additional insured is required by a contract or agreement, the most we will pay
on behalf of the additional insured is the amount of insurance:
1. Required by the contract or agreement; or
2. Available under the applicable Limits of Insurance shown in the Declarations;
whichever is less.
This endorsement shall not increase the applicable Limits of Insurance shown in the Declarations.
All other terms and conditions of this policy remain unchanged.
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(221012.1)
ADDITIONAL INSURED ENDORSEMENT – PRODUCTS-COMPLETED OPERATIONS HAZARD
Named Insured Endorsement Number
Oasis Construction Services, Inc dba Oasis Consulting Services
Policy Symbol Policy Number Policy Period Effective Date of Endorsement
GLW G71754431 005 10/27/2023 TO 10/27/2024 10/27/2023
Issued By (Name of Insurance Company)
Westchester Surplus Lines Insurance Company
Insert the policy number. The remainder of the information is to be completed only when this endorsement is issued subsequent to the preparation of the policy.
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
THIS ENDORSEMENT MODIFIES INSURANCE PROVIDED UNDER THE FOLLOWING:
CONTRACTORS POLLUTION LIABILITY COVERAGE PART
SCHEDULE
Name of Person or Organization:
As required by written contract, prior to a loss to which this insurance applies.
(If no entry appears above, information required to complete this endorsement will be shown in the Declarations
as applicable to this endorsement.)
A. SECTION II – WHO IS AN INSURED is amended to include as an additional insured the person(s) or
organization(s) shown in the Schedule, but only with respect to liability for injury or damage, to which this
insurance applies, caused by or resulting from your work performed for that additional insured and
included in the products-completed operations hazard, and only to the extent that such injury or
damage is caused, in whole or in part, by your negligence or the negligence of those acting on your behalf.
However:
1. The insurance afforded to such additional insured only applies to the extent permitted by law; and
2. If coverage provided to the additional insured is required by a contract or agreement, the insurance
afforded to such additional insured will not be broader than that which you are required by the contract or
agreement to provide for such additional insured.
B. With respect to the insurance afforded to these additional insureds, the following is added to SECTION III -
LIMITS OF INSURANCE:
If coverage provided to the additional insured is required by a contract or agreement, the most we will pay on
behalf of the additional insured is the amount of insurance:
1. Required by the contract or agreement; or
2. Available under the applicable Limits of Insurance shown in the Declarations;
whichever is less.
This endorsement shall not increase the applicable Limits of Insurance shown in the Declarations.
All other terms and conditions of this policy remain unchanged.
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(221012.2)
PRIMARY AND NONCONTRIBUTORY – OTHER INSURANCE CONDITION
Named Insured Endorsement Number
Oasis Construction Services, Inc dba Oasis Consulting Services
Policy Symbol Policy Number Policy Period Effective Date of Endorsement
GLW G71754431 005 10/27/2023 TO 10/27/2024 10/27/2023
Issued By (Name of Insurance Company)
Westchester Surplus Lines Insurance Company
Insert the policy number. The remainder of the information is to be completed only when this endorsement is issued subsequent to the preparation of the policy.
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
THIS ENDORSEMENT MODIFIES INSURANCE PROVIDED UNDER THE FOLLOWING:
COMMERCIAL GENERAL LIABILITY COVERAGE PART
CONTRACTOR’S POLLUTION LIABILITY COVERAGE PART
The following is added to the Other Insurance Condition and supersedes any provision to the contrary:
Primary and Noncontributory Insurance
This policy is primary to, and will not seek contribution from, any other insurance available to an
additional insured under this policy, provided that:
a. The additional insured is a named insured under such other insurance; and
b. You have agreed in a written contract or agreement that this insurance would:
(1) act as primary insurance; and
(2) would not seek contribution from any other insurance available to the additional insured.
All other terms and conditions of this policy remain unchanged.
ENV-3252 (12-18)
Includes copyrighted material of Insurance Services Office, Inc. with its permission Page 1 of 1
(266562.1)