Agenda Item
i. Contract Renewal and Ratification ~ RFQu 24-752-023 ~ Professional Geotechnical, Environmental and Construction Material Testing Services ~ ECS Southeast, LLC, Goodwyn Mills and Cawood LLC, Matrix Engineering Group, Inc., Nova Engineering & Environmental, LLC, Oasis Consulting Services, United Consulting ~ Contract Renewal #1 of 4 (Not to exceed $5,000,000) Updated 11.5.2025
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education (“the Board”) approve the renewal and ratification of RFQu No. 24-752-023 for Professional Geotechnical, Environmental, and Construction Material Services in the not-to-exceed amount of $5,000,000. This is the first of four (#1 of 4) contract renewals with ratification as follows:
ECS Southeast, LLC - Ratification required from October 8, 2025
Goodwyn Mills Cawood, LLC - Ratification required from October 8, 2025
Matrix Engineering Group, Inc. - Ratification required from September 30, 2025
Nova Engineering - Ratification required from August 30, 2025
Oasis Consulting Services - Ratification required from October 8, 2025
United Consulting - Ratification required from October 8, 2025
Why: This request is a contract renewal for the above firms to provide Professional Geotechnical, Environmental, and Construction Material Services throughout DeKalb County School District (“DCSD”) on an as-needed basis for various remodeling, renovations, life safety, maintenance and repair projects, for both SPLOST and Non-SPLOST projects.
This is the first of four (#1 of 4) one (1) year renewal options.
Details: On August 12, 2024, the Board approved the award of contract RFQu No. 24-752-023 for Professional Geotechnical, Environmental, and Construction Material Services on an as needed basis, districtwide.
Specific details related to the scope of work for Professional Geotechnical, Environmental, and Construction Material Services can be found on the District’s solicitation website at http://www.dekalbschoolsga.ionwave.net
Financial impact: The total contract amount for these services in an amount not to exceed $5,000,000, will be allocated from the various General Fund Budget and E-SPLOST charge codes.
Board Policy DJE requires the Board of Education to approve the expenditure of any vendor that provides goods and/or services to the school system that may exceed $100,000 in purchases for the fiscal year. All single projects over the $100,000 threshold will be presented to the Board for formal approval in accordance with Board policy.
The ratification amount of $55,135 is funded from E-SPLOST VI.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1332
Mr. Hans Williams, Director of Planning & CIP Programming, Division of Operations, 678.676.1483
Effective: Upon Board Approval
Status: Approved by Office of Legal Affairs
ECSSOUT-02 BJONES
DATE (MM/DD/YYYY)
CERTIFICATE OF LIABILITY INSURANCE 9/12/2025
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on
this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
CONTACT
PRODUCER NAME:
Ames & Gough PHONE FAX
(A/C, No, Ext): (703) 827-2277 (A/C, No): (703) 827-2279
8300 Greensboro Drive E-MAIL
Suite 980 ADDRESS: admin@amesgough.com
McLean, VA 22102
INSURER(S) AFFORDING COVERAGE NAIC #
INSURER A : Continental Casualty Company (CNA) A, XV 20443
INSURED INSURER B :
ECS Southeast, LLC INSURER C :
1812 Center Park Drive
Suite D INSURER D :
Charlotte, NC 28217 INSURER E :
INSURER F :
COVERAGES CERTIFICATE NUMBER: REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR ADDL SUBR POLICY EFF POLICY EXP
LTR TYPE OF INSURANCE INSD WVD POLICY NUMBER (MM/DD/YYYY) (MM/DD/YYYY) LIMITS
COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $
CLAIMS-MADE OCCUR DAMAGE TO RENTED
PREMISES (Ea occurrence) $
MED EXP (Any one person) $
PERSONAL & ADV INJURY $
GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $
POLICY PRO- LOC
JECT PRODUCTS - COMP/OP AGG $
OTHER: $
COMBINED SINGLE LIMIT
AUTOMOBILE LIABILITY (Ea accident) $
ANY AUTO BODILY INJURY (Per person) $
OWNED SCHEDULED
AUTOS ONLY AUTOS BODILY INJURY (Per accident) $
HIRED NON-OWNED PROPERTY DAMAGE
AUTOS ONLY AUTOS ONLY (Per accident) $
$
UMBRELLA LIAB OCCUR EACH OCCURRENCE $
EXCESS LIAB CLAIMS-MADE AGGREGATE $
DED RETENTION $ $
WORKERS COMPENSATION PER OTH-
AND EMPLOYERS' LIABILITY STATUTE ER
Y/N
ANY PROPRIETOR/PARTNER/EXECUTIVE E.L. EACH ACCIDENT $
OFFICER/MEMBER EXCLUDED? N/A
(Mandatory in NH) E.L. DISEASE - EA EMPLOYEE $
If yes, describe under
DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT $
A Professional Liab. AEH254030538 6/15/2025 6/15/2026 Per Claim 1,000,000
A Professional Liab. AEH254030538 6/15/2025 6/15/2026 Aggregate 2,000,000
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required)
Continuing Contract for Professional Geotechnical, Environmental and Construction Material Testing Services RFQu No. 24-752-023.
30-day Notice of Cancellation will be issued for the Professional Liability policy in accordance with policy terms and conditions.
Professional Liability policy includes waiver of subrogation in favor of ECS Southeast, LLP's client only when required by written contract and in accordance
with policy terms and conditions.
CERTIFICATE HOLDER CANCELLATION
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
Dekalb County School District ACCORDANCE WITH THE POLICY PROVISIONS.
Attn: Richard Boyd
Sam A. Moss Service Center, 1780 Montreal Road,
Tucker, GA 30084 AUTHORIZED REPRESENTATIVE
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