Agenda Item
i. Contract Renewal and Ratification ~ RFQu 24-752-023 ~ Professional Geotechnical, Environmental and Construction Material Testing Services ~ ECS Southeast, LLC, Goodwyn Mills and Cawood LLC, Matrix Engineering Group, Inc., Nova Engineering & Environmental, LLC, Oasis Consulting Services, United Consulting ~ Contract Renewal #1 of 4 (Not to exceed $5,000,000) Updated 11.5.2025
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education (“the Board”) approve the renewal and ratification of RFQu No. 24-752-023 for Professional Geotechnical, Environmental, and Construction Material Services in the not-to-exceed amount of $5,000,000. This is the first of four (#1 of 4) contract renewals with ratification as follows:
ECS Southeast, LLC - Ratification required from October 8, 2025
Goodwyn Mills Cawood, LLC - Ratification required from October 8, 2025
Matrix Engineering Group, Inc. - Ratification required from September 30, 2025
Nova Engineering - Ratification required from August 30, 2025
Oasis Consulting Services - Ratification required from October 8, 2025
United Consulting - Ratification required from October 8, 2025
Why: This request is a contract renewal for the above firms to provide Professional Geotechnical, Environmental, and Construction Material Services throughout DeKalb County School District (“DCSD”) on an as-needed basis for various remodeling, renovations, life safety, maintenance and repair projects, for both SPLOST and Non-SPLOST projects.
This is the first of four (#1 of 4) one (1) year renewal options.
Details: On August 12, 2024, the Board approved the award of contract RFQu No. 24-752-023 for Professional Geotechnical, Environmental, and Construction Material Services on an as needed basis, districtwide.
Specific details related to the scope of work for Professional Geotechnical, Environmental, and Construction Material Services can be found on the District’s solicitation website at http://www.dekalbschoolsga.ionwave.net
Financial impact: The total contract amount for these services in an amount not to exceed $5,000,000, will be allocated from the various General Fund Budget and E-SPLOST charge codes.
Board Policy DJE requires the Board of Education to approve the expenditure of any vendor that provides goods and/or services to the school system that may exceed $100,000 in purchases for the fiscal year. All single projects over the $100,000 threshold will be presented to the Board for formal approval in accordance with Board policy.
The ratification amount of $55,135 is funded from E-SPLOST VI.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1332
Mr. Hans Williams, Director of Planning & CIP Programming, Division of Operations, 678.676.1483
Effective: Upon Board Approval
Status: Approved by Office of Legal Affairs
Client#: 4652 GOOMI
DATE (MM/DD/YYYY)
ACORD TM CERTIFICATE OF LIABILITY INSURANCE 10/02/2025
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on
this certificate does not confer any rights to the certificate holder in lieu of such endorsement(s).
CONTACT
PRODUCER NAME: Julie Faulkner
Harmon Dennis Bradshaw, Inc. PHONE FAX
(A/C, No, Ext): 334-273-7277 (A/C, No): 334-273-9197
334-273-7277 E-MAIL
ADDRESS: jfaulkner@hdbinsurance.com
P.O. Box 241667 INSURER(S) AFFORDING COVERAGE NAIC #
Montgomery, AL 36124 INSURER A : Arch Insurance Company 11150
INSURED INSURER B : Hartwell Insurance Company 17616
Goodwyn Mills & Cawood, Inc.
INSURER C :
Goodwyn Mills & Cawood, LLC
INSURER D :
PO Box 242128
INSURER E :
Montgomery, AL 36124
INSURER F :
COVERAGES CERTIFICATE NUMBER: REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR ADDL SUBR POLICY EFF POLICY EXP
LTR TYPE OF INSURANCE INSR WVD POLICY NUMBER (MM/DD/YYYY) (MM/DD/YYYY) LIMITS
A X COMMERCIAL GENERAL LIABILITY X X ZAGLB9258003 10/01/2025 10/01/2026 EACH OCCURRENCE $ 2,000,000
DAMAGE TO RENTED
CLAIMS-MADE X OCCUR PREMISES (Ea occurrence) $ 300,000
MED EXP (Any one person) $ 10,000
PERSONAL & ADV INJURY $ 2,000,000
GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 4,000,000
PRO-
POLICY JECT LOC PRODUCTS - COMP/OP AGG $ 4,000,000
OTHER: $
A AUTOMOBILE LIABILITY X X ZACAT9294203 10/01/2025 10/01/2026 COMBINED SINGLE LIMIT
(Ea accident) $ 2,000,000
X ANY AUTO BODILY INJURY (Per person) $
OWNED SCHEDULED BODILY INJURY (Per accident) $
AUTOS ONLY AUTOS
HIRED NON-OWNED PROPERTY DAMAGE
X AUTOS ONLY X AUTOS ONLY (Per accident) $
$
B UMBRELLA LIAB OCCUR B1098M255353 10/01/2025 10/01/2028 EACH OCCURRENCE $ 10,000,000
X EXCESS LIAB X CLAIMS-MADE AGGREGATE $ 10,000,000
DED X RETENTION $0 $
WORKERS COMPENSATION PER OTH-
A AND EMPLOYERS' LIABILITY
X ZAWCI9750103 10/01/2025 10/01/2026 X STATUTE ER
Y/N
ANY PROPRIETOR/PARTNER/EXECUTIVE E.L. EACH ACCIDENT $ 1,000,000
OFFICER/MEMBER EXCLUDED? N N/A
(Mandatory in NH) E.L. DISEASE - EA EMPLOYEE $ 1,000,000
If yes, describe under
DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT $ 1,000,000
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required)
RE: RFQu 24-752-017
DeKalb County School District and The Owner are named as Additional Insureds on the General Liability and
Automobile Liability policies on a Primary and Non-Contributory basis as their interest may appear regarding
work performed or services provided by the named insured where required by written contract and subject to
the policy terms and conditions. Waiver of subrogation applies to the Additional insured with respect to the
(See Attached Descriptions)
CERTIFICATE HOLDER CANCELLATION
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
Dekalb County School District THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
1701 Mountain Industrial Blvd. ACCORDANCE WITH THE POLICY PROVISIONS.
Stone Mountain, GA 30083
AUTHORIZED REPRESENTATIVE
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#S906078/M905666 JF
DESCRIPTIONS (Continued from Page 1)
General Liability, Auto Liability and Workers Compensation where required by written contract.
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