Agenda Item
i. Contract Award ~ RFP 26-711 ~ Fire Alarm and Life Safety Systems Services ~ Cliff's Fire Extinguisher Co Inc., Everon LLC, and Johnson Controls Fire Protection (Not to Exceed $1,000,000)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education (“the Board”) approve the award of RFP 26-711 Fire Alarm and Life Safety Systems Services, on an as-needed basis, providing fire alarm and life safety inspection, testing, certification, maintenance, and repair services in an amount not to exceed $1,000,000 to:
Cliff's Fire Extinguisher Co, Inc.
Everon LLC
Johnson Controls Fire Protection
Why: Approval of the contract award will retain qualified contractors to provide essential life safety system services that ensure regulatory compliance and safety across all district facilities. These services ensure that school facilities remain safe, functional, and properly maintained for students, staff, and the community. Multiple awards are recommended allowing DCSD to maintain operational flexibility and efficiency in scheduling services, mitigate risks, and secure competitive pricing.
Details: The approval of this award will allow the Facilities Department to provide timely and professional life safety system services. Comprehensive services including inspection, certification, preventive maintenance, and emergency repair of fire alarms, sprinklers, kitchen hood suppression systems, portable extinguishers, and emergency lighting in accordance with all relevant codes (e.g., NFPA 10, 25, 72, 96).
The Request for Proposal (“RFP”) was issued and posted to Ionwave on August 21, 2025.
The solicitation was advertised in the Champion newspaper on August 21, 2025, and August 28, 2025, and posted to the DCSD website. Electronic notifications were distributed to vendors through the State of Georgia Procurement Registry, DCSD Vendor Bid List and Ionwave.
Five (5) proposals were received and reviewed and three (3) were deemed responsive to the requirements of the solicitation.
This recommendation is based on the review and evaluation of the proposals received as the most responsive bidders meeting the requirements and criteria set forth in the solicitation documents. Based on the evaluation committee, the following companies were recommended for the award:
Cliff's Fire Extinguisher Co, Inc.
Everon LLC
Johnson Controls Fire Protection
Cliff's Fire Extinguisher Co Inc. is located at 311 Bells Park Dr, Woodstock, GA 30188
Everon LLC is located at 3980 DeKalb Technology Pkwy #800, Atlanta, GA 30340
Johnson Controls Fire Protection is located at 3980 DeKalb Technology Suite #700, Atlanta, GA 30340
Financial impact: The total contract amount for Fire Alarm and Safety Systems Services, not to exceed $1,000,000, will be allocated from General Fund Budget and Capital Programs: 100.2600.543013.00011.7520.9990.8013.040.0000.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1470
Mr. Bobby Moncrief, Director of Facilities, Division of Operations, 678.676.1478
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
CHRONOLOGY OF THE AGENDA ITEM
Contract Award
RFP 26-711, Fire Alarm and Life Safety Systems Services
Scope:
Contract Award – RFP 26-711 ~ Fire Alarm and Life Safety Systems Services
–to provide fire alarm and life safety inspection, testing, certification, maintenance,
and repair services on an as-needed basis districtwide.
Additional information regarding the fire alarm and life safety inspection can be
found in the following documents:
• RFP 26-711 Fire Alarm and Life Safety Systems Services – Scope of
Work
Contract/Renewal Term:
The contract award is for an initial one (1) year term, and may contain four (4), one
(1) year options to renew subject to Board approval on an annual basis. The
contract will begin upon Dekalb County Board of Education (“the Board”) approval
and a subsequent fully executed contract.
Solicitation Process:
RFP 26-711 Fire Alarm and Life Safety Systems Services was issued on August 21,
2025. Electronic notification of the upcoming bid was sent to 25 vendors from the
DCSD vendor list, 529 vendors through the State of GA Procurement Registry and
102 vendors through IonWave. The solicitation was advertised in the Champion,
posted on DCSD website and DemandStar on August 21, 2025, and August 28,
2025.
Five (5) proposals were received and reviewed and three (3) were deemed responsive
to the requirements of the solicitation.
Award Process:
This recommendation is based on the review and evaluation of the proposals
received as the most responsive bidders meeting the requirements and criteria set
forth in the solicitation documents