Agenda Item
i. Contract Award ~ RFP 26-711 ~ Fire Alarm and Life Safety Systems Services ~ Cliff's Fire Extinguisher Co Inc., Everon LLC, and Johnson Controls Fire Protection (Not to Exceed $1,000,000)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education (“the Board”) approve the award of RFP 26-711 Fire Alarm and Life Safety Systems Services, on an as-needed basis, providing fire alarm and life safety inspection, testing, certification, maintenance, and repair services in an amount not to exceed $1,000,000 to:
Cliff's Fire Extinguisher Co, Inc.
Everon LLC
Johnson Controls Fire Protection
Why: Approval of the contract award will retain qualified contractors to provide essential life safety system services that ensure regulatory compliance and safety across all district facilities. These services ensure that school facilities remain safe, functional, and properly maintained for students, staff, and the community. Multiple awards are recommended allowing DCSD to maintain operational flexibility and efficiency in scheduling services, mitigate risks, and secure competitive pricing.
Details: The approval of this award will allow the Facilities Department to provide timely and professional life safety system services. Comprehensive services including inspection, certification, preventive maintenance, and emergency repair of fire alarms, sprinklers, kitchen hood suppression systems, portable extinguishers, and emergency lighting in accordance with all relevant codes (e.g., NFPA 10, 25, 72, 96).
The Request for Proposal (“RFP”) was issued and posted to Ionwave on August 21, 2025.
The solicitation was advertised in the Champion newspaper on August 21, 2025, and August 28, 2025, and posted to the DCSD website. Electronic notifications were distributed to vendors through the State of Georgia Procurement Registry, DCSD Vendor Bid List and Ionwave.
Five (5) proposals were received and reviewed and three (3) were deemed responsive to the requirements of the solicitation.
This recommendation is based on the review and evaluation of the proposals received as the most responsive bidders meeting the requirements and criteria set forth in the solicitation documents. Based on the evaluation committee, the following companies were recommended for the award:
Cliff's Fire Extinguisher Co, Inc.
Everon LLC
Johnson Controls Fire Protection
Cliff's Fire Extinguisher Co Inc. is located at 311 Bells Park Dr, Woodstock, GA 30188
Everon LLC is located at 3980 DeKalb Technology Pkwy #800, Atlanta, GA 30340
Johnson Controls Fire Protection is located at 3980 DeKalb Technology Suite #700, Atlanta, GA 30340
Financial impact: The total contract amount for Fire Alarm and Safety Systems Services, not to exceed $1,000,000, will be allocated from General Fund Budget and Capital Programs: 100.2600.543013.00011.7520.9990.8013.040.0000.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1470
Mr. Bobby Moncrief, Director of Facilities, Division of Operations, 678.676.1478
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
October 3, 2025, Page 1 of 2
RE: Award Recommendation Letter – RFP 26-711 Fire Alarm & Life Safety Systems Services
Mr. Erick Hofstetter,
RFP 26-711 Fire Alarm & Life Safety Systems Services was formally processed through the Purchasing
Department at your request. Response(s) to the solicitation were received in the Purchasing Department
on September 26, 2025.
Five (5) proposals were reviewed and three (3) deemed responsive to the requirements of the solicitation.
Please find attached the responsive proposals and the Abstract Sheet, which is the record of the public
opening/acknowledgement.
Please take the following course of action:
1) Convene the evaluation team. Remember that each individual serving as an evaluator must have a
completed and signed Solicitation Evaluator Agreement on file in the Purchasing Department. Your
team will work together to review and evaluate elements of each response in comparison to the
solicitation requirements.
2) Using this form, please advise the Purchasing Department as soon as possible of your award
recommendation(s) and the date you anticipate presenting your recommendation of award to the
Board of Education for approval.
REMINDER: Include the entire bid/rfp number and bid/rfp name in your Board of Education item
documentation so that we can later match the resulting Superintendent’s award directive to your
solicitation and produce an award letter.
3) If your Recommended Award Vendor is not the lowest priced offering, you must provide the
Purchasing Department your rationale for not awarding to the lowest responsive respondent. Use
an additional sheet to provide your rationale.
4) If there is only one line item on the solicitation or if there are multiple line items recommended for
award and to a single Award Vendor, simply fill in the information below for Recommended Award
Vendor #1.
5) If there are multiple line items to be awarded and/or if you recommend splitting the award to
multiple Award Vendors, you will need to fill in the name for each Recommended Award Vendor on
the lines below and attach the Tabulation indicating which items are to be awarded to each
Recommended Award Vendor.
Robert R. Freeman Administrative Complex
1701 Mountain Industrial Blvd | Stone Mountain, GA 30083
678.676.0110 | www.dekalbschoolsga.org
Page 2 of 2
6) Upon receipt of your award recommendation(s), the Purchasing Department will notify the Risk
Department of your award recommendation and contact the vendor(s) to request final and fully
compliant insurance certificates prior to issuance of the award letter and prior to commencement
or delivery of services under this solicitation.
Please email to Weyman Christopher at weyman_f_christopher@dekalbschoolsga.org
_______________________________
Recommended Award Vendor #1
________________________________
Anticipated BOE Presentation Date
_______________________________
Recommended Award Vendor #2
________________________________
Your Signature / Today’s Date
_______________________________
Recommended Award Vendor #3
_______________________________
Recommended Award Vendor #4
_______________________________
Recommended Award Vendor #5
Please feel free to reach out to me at 678 676-0120 with any questions or concerns. Your prompt response
is appreciated. Thank you.
Regards,
Carla L. Smith
Carla L. Smith
Executive Director, Vendor Services
CLS\WFC
c: Mr. Bobby Moncrief
Mr. Luis Montanez
Robert R. Freeman Administrative Complex
1701 Mountain Industrial Blvd | Stone Mountain, GA 30083
678.676.0110 | www.dekalbschoolsga.org