Agenda Item
i. Contract Award ~ RFP 26-711 ~ Fire Alarm and Life Safety Systems Services ~ Cliff's Fire Extinguisher Co Inc., Everon LLC, and Johnson Controls Fire Protection (Not to Exceed $1,000,000)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education (“the Board”) approve the award of RFP 26-711 Fire Alarm and Life Safety Systems Services, on an as-needed basis, providing fire alarm and life safety inspection, testing, certification, maintenance, and repair services in an amount not to exceed $1,000,000 to:
Cliff's Fire Extinguisher Co, Inc.
Everon LLC
Johnson Controls Fire Protection
Why: Approval of the contract award will retain qualified contractors to provide essential life safety system services that ensure regulatory compliance and safety across all district facilities. These services ensure that school facilities remain safe, functional, and properly maintained for students, staff, and the community. Multiple awards are recommended allowing DCSD to maintain operational flexibility and efficiency in scheduling services, mitigate risks, and secure competitive pricing.
Details: The approval of this award will allow the Facilities Department to provide timely and professional life safety system services. Comprehensive services including inspection, certification, preventive maintenance, and emergency repair of fire alarms, sprinklers, kitchen hood suppression systems, portable extinguishers, and emergency lighting in accordance with all relevant codes (e.g., NFPA 10, 25, 72, 96).
The Request for Proposal (“RFP”) was issued and posted to Ionwave on August 21, 2025.
The solicitation was advertised in the Champion newspaper on August 21, 2025, and August 28, 2025, and posted to the DCSD website. Electronic notifications were distributed to vendors through the State of Georgia Procurement Registry, DCSD Vendor Bid List and Ionwave.
Five (5) proposals were received and reviewed and three (3) were deemed responsive to the requirements of the solicitation.
This recommendation is based on the review and evaluation of the proposals received as the most responsive bidders meeting the requirements and criteria set forth in the solicitation documents. Based on the evaluation committee, the following companies were recommended for the award:
Cliff's Fire Extinguisher Co, Inc.
Everon LLC
Johnson Controls Fire Protection
Cliff's Fire Extinguisher Co Inc. is located at 311 Bells Park Dr, Woodstock, GA 30188
Everon LLC is located at 3980 DeKalb Technology Pkwy #800, Atlanta, GA 30340
Johnson Controls Fire Protection is located at 3980 DeKalb Technology Suite #700, Atlanta, GA 30340
Financial impact: The total contract amount for Fire Alarm and Safety Systems Services, not to exceed $1,000,000, will be allocated from General Fund Budget and Capital Programs: 100.2600.543013.00011.7520.9990.8013.040.0000.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1470
Mr. Bobby Moncrief, Director of Facilities, Division of Operations, 678.676.1478
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
October 3, 2025
RE: Sourcing Efforts Letter – RFP 26-711, Fire Alarm and Life Safety Systems Services
Greetings Mr. Hofstetter,
As the procurement process is constantly evolving and improving, the Purchasing Department
has developed a new customer service feature. The Purchasing Department is now providing a
summary of sourcing efforts to the internal client RFP 26-711, Fire Alarm and Life Safety Systems Services.
The Purchasing Department’s efforts include the:
1) RFP 26-711 was posted to IonWave on August 21, 2025.
2) RFP 26-711 was advertised in the Champion Newspaper on August 21, 2025, and August 28,
2025.
3) Electronic notification sent to 25 vendors from the DCSD Vendor Bid List.
4) Electronic notification sent to 529 vendors through the State of GA Procurement Registry.
5) Electronic notification sent to 102 vendors through IonWave.
If you are aware of any additional sourcing engines, please let us know so we may include those in our
process.
Five (5) proposals were reviewed, and three (3) were deemed responsive to the requirements of the
solicitation.
Please feel free to reach out to me at 678 676-0120 with any questions or concerns.
Regards,
Carla L. Smith
Carla L. Smith
Executive Director, Vendor Services
CLS\WFC
c: Mr. Bobby Moncrief
Mr. Luis Montanez
Robert R. Freeman Administrative Complex
1701 Mountain Industrial Blvd | Stone Mountain, GA 30083
678.676.0110 | www.dekalbschoolsga.org