Agenda Item
ii. Contract ~ Cooperative Agreement ~ OMNIA Partners Cooperative/Region 4 Education Service Center (ESC) Agreement #R230404 ~ Weatherproofing Technologies, Inc. (WTI), a Tremco Company ~ Preventative Maintenance Roofing Services (Not to exceed $1,000,000)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education (“the Board”) approve the use of the cooperative agreement- OMNIA Partners Cooperative Agreement/Region 4 ESC Contract #R230404 between DeKalb County School District (“DCSD”) and Weatherproofing Technologies, Inc. (WTI), a Tremco Company, for preventative maintenance roofing services district-wide in an amount not to exceed $1,000,000.
Why: The Facilities Department is requesting approval to utilize the OMNIA Partners/Region 4 ESC Cooperative Contract with WTI. The contract provides a comprehensive program that includes inspections, gutter and drain cleaning, minor repairs, warranty compliance, and reporting ensuring roofs remain in optimal condition.
The District’s roof systems represent one of its largest and most critical facility assets. Proactive preventative maintenance helps extend the service life of roofs, reduce emergency repair costs, and minimize instructional disruptions caused by leaks.
Details: The Division of Operations - Facilities Department is requesting approval to use the OMNIA Partners Cooperative Agreement/Region 4 ESC Contract #R230404 with Weatherproofing Technologies, Inc. (WTI), a Tremco Company.
Preventative maintenance is essential to optimal performance and prolonging the life of DCSD roofs, gutters, and drainage systems.
Key elements of the preventive maintenance roofing program include:
Annual inspections and condition reports.
Cleaning of drains, gutters, and debris.
Minor repairs to maintain watertight conditions.
Warranty compliance and documentation.
Integration of services with the District’s asset management planning.
On May 10, 2023, RFP 23-04 was issued by Region 4 Education Service Center (ESC)
to establish a national contract for Roofing Products, Services, and Job-Order-Contracting (JOC) Services. This solicitation resulted in the award of Contract #R230404 between OMNIA Partners/ Region 4 ESC and Weatherproofing Technologies, Inc (WTI), a Tremco Company.
The OMNIA Partners/Region 4 ESC Cooperative contract is an initial three (3) year agreement (November 1, 2023 - October 31, 2026) with two (2) one (1) year renewal options through October 31, 2028. The use of this contract will provide preventative maintenance and repair districtwide.
The specific agreement between DeKalb County School District and Weatherproofing Technologies, Inc (WTI), a Tremco Company, will be effective upon execution through October 31, 2026.
The use of the cooperative agreement ensures compliance with state procurement laws, expedites delivery of services, and leverages competitively bid national pricing.
Financial impact: The total budget for these services, not to exceed $1,000,000, will be allocated from the General Fund - Facilities Maintenance Budget.
(100.2600.541001.00011.7520.9990.8013.040.0000)
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1475
Mr. Bobby Moncrief, Director of Facilities Management, Division of Operations, 678-676-1478
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
CHRONOLOGY OF THE AGENDA ITEM
Contract – Cooperative Agreement
OMNIA RFP Contract/Region 4 ESC Contract #R230404
Roofing Products, Services, and Job Order Contracting (JOC) –
Weatherproofing Technologies, Inc. (WTI), a Tremco Company
Scope:
Approval of the use of OMNIA Partners Cooperative /Region 4 ESC Contract
#230404 - Weatherproofing Technologies, Inc. (WTI), a Tremco Company,
Roofing Products, Services, and Job Order Contracting (JOC). Requested scope
is the provision of district-wide preventive maintenance roofing services, including
inspections, gutter and drain cleaning, repairs, and associated services.
Additional information regarding the Scope of Work and Services can be found in
the following documents:
• Roof and Inspections Budget Summary
Contract Term:
The OMNIA Partners Cooperative /Region 14 ESC Contract #R230404 and
Weatherproofing Technologies, Inc. (WTI), a Tremco Company is a three-year
(3) agreement effective November 1, 2023, through October 31, 2026, with two (2)
one (1) year renewal options through October 31, 2028. The anticipated full term of
the contract is five (5) years. The use of this contract will provide district-wide
preventative maintenance and repair of DCSD Roofing Systems.
The Division of Operations requests approval to use the cooperative agreement, with
awardee, Weatherproofing Technologies, Inc. (WTI) from effective date of
contract execution through October 31, 2026, with the option to renew on an annual
basis with Board of Education approval.
Solicitation Process:
On May 10, 2023, Region 4 Education Service Center issued RFP #23-04, a public
solicitation for Roofing Products, Services, and Job Order Contracting (JOC)
Services. Tremco/WTI was awarded Contract #R230404 based on its competitive
response to the solicitation requirements. The contract provides nationwide
cooperative purchasing access to roofing maintenance and repair services.
Award Process:
The DeKalb County School District seeks to utilize the OMNIA Cooperative Contract
#R230404 with Weatherproofing Technologies, Inc. (WTI), a Tremco
Company, to implement preventive maintenance roofing services across district
facilities. This cooperative agreement is pursued under Board Policy DJE D3(d),
Exception to Competitive Selection, which authorizes the use of intergovernmental
and cooperative purchasing agreements to achieve administrative efficiency and cost
savings.
Use of the cooperative agreement ensures DCSD will have access to
competitively awarded pricing, vendor accountability, and reduced administrative
overhead while addressing critical roofing preventive maintenance needs district
wide.
Board Policy DJE D3(d) Exception Competitive Selection, found here:
https://simbli.eboardsolutions.com/Policy/ViewPolicy.aspx?S=4054&revid=IsVaB6Z
2x9NPZkwqJm84zQ==&ptid=amIgTZiB9plushNjl6WXhfiOQ==&secid=&PG=6&IRP=
0&isPndg=false