Agenda Item
ii. Contract ~ Cooperative Agreement ~ OMNIA Partners Cooperative/Region 4 Education Service Center (ESC) Agreement #R230404 ~ Weatherproofing Technologies, Inc. (WTI), a Tremco Company ~ Preventative Maintenance Roofing Services (Not to exceed $1,000,000)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education (“the Board”) approve the use of the cooperative agreement- OMNIA Partners Cooperative Agreement/Region 4 ESC Contract #R230404 between DeKalb County School District (“DCSD”) and Weatherproofing Technologies, Inc. (WTI), a Tremco Company, for preventative maintenance roofing services district-wide in an amount not to exceed $1,000,000.
Why: The Facilities Department is requesting approval to utilize the OMNIA Partners/Region 4 ESC Cooperative Contract with WTI. The contract provides a comprehensive program that includes inspections, gutter and drain cleaning, minor repairs, warranty compliance, and reporting ensuring roofs remain in optimal condition.
The District’s roof systems represent one of its largest and most critical facility assets. Proactive preventative maintenance helps extend the service life of roofs, reduce emergency repair costs, and minimize instructional disruptions caused by leaks.
Details: The Division of Operations - Facilities Department is requesting approval to use the OMNIA Partners Cooperative Agreement/Region 4 ESC Contract #R230404 with Weatherproofing Technologies, Inc. (WTI), a Tremco Company.
Preventative maintenance is essential to optimal performance and prolonging the life of DCSD roofs, gutters, and drainage systems.
Key elements of the preventive maintenance roofing program include:
Annual inspections and condition reports.
Cleaning of drains, gutters, and debris.
Minor repairs to maintain watertight conditions.
Warranty compliance and documentation.
Integration of services with the District’s asset management planning.
On May 10, 2023, RFP 23-04 was issued by Region 4 Education Service Center (ESC)
to establish a national contract for Roofing Products, Services, and Job-Order-Contracting (JOC) Services. This solicitation resulted in the award of Contract #R230404 between OMNIA Partners/ Region 4 ESC and Weatherproofing Technologies, Inc (WTI), a Tremco Company.
The OMNIA Partners/Region 4 ESC Cooperative contract is an initial three (3) year agreement (November 1, 2023 - October 31, 2026) with two (2) one (1) year renewal options through October 31, 2028. The use of this contract will provide preventative maintenance and repair districtwide.
The specific agreement between DeKalb County School District and Weatherproofing Technologies, Inc (WTI), a Tremco Company, will be effective upon execution through October 31, 2026.
The use of the cooperative agreement ensures compliance with state procurement laws, expedites delivery of services, and leverages competitively bid national pricing.
Financial impact: The total budget for these services, not to exceed $1,000,000, will be allocated from the General Fund - Facilities Maintenance Budget.
(100.2600.541001.00011.7520.9990.8013.040.0000)
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1475
Mr. Bobby Moncrief, Director of Facilities Management, Division of Operations, 678-676-1478
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
ROOFING PRODUCTS, SERVICES, AND JOB-ORDER-CONTRACTING (JOC) SERVICES
Executive Summary
Lead Agency: Region IV ESC Solicitation: 23-04
RFP Issued: May 10, 2023 Pre-Proposal Date: May 24, 2023
Response Due Date: June 27, 2023 Proposals Received: # 8
Awarded to: Weatherproofing Technologies Inc.
Region IV Education Service Center issued RFP 23-04 on May 10, 2023, to establish a national cooperative contract
for Roofing Products, Services, and Job-Order-Contracting (JOC) Services.
The solicitation included cooperative purchasing language in Section I. Scope of Work and Attachment A:
Region 4 ESC, as the Principal Procurement Agency, defined in ATTACHMENT A, has partnered with OMNIA
Partners, Public Sector (“OMNIA Partners”) to make the resultant contract (also known as the “Master
Agreement” in materials distributed by OMNIA Partners) from this solicitation available to other public agencies
nationally, including state and local governmental entities, public and private primary, secondary and higher
education entities, non-profit entities, and agencies for the public benefit (“Public Agencies”), through OMNIA
Partners’ cooperative purchasing program. Region 4 ESC is acting as the contracting agency for any other Public
Agency that elects to utilize the resulting Master Agreement. Use of the Master Agreement by any Public Agency is
preceded by their registration with OMNIA Partners (a “Participating Public Agency”) and by using the Master
Agreement, any such Participating Public Agency agrees that it is registered with OMNIA Partners, whether
pursuant to the terms of a Master Intergovernmental Cooperative Purchasing Agreement, a form of which is
attached hereto on ATTACHMENT A, or as otherwise agreed to. ATTACHMENT A contains additional information
about OMNIA Partners and the cooperative purchasing program.
Notice of the solicitation was sent to potential offerors, as well as advertised in the following:
• Region 4 Education Service Center website
• OMNIA Partners website
• USA Today, nationwide
• Arizona Business Gazette, AZ
• San Bernardino County Sun, CA
• Honolulu Star-Advertiser, HI
• The Herald-News – Will County (IL)
• The Advocate – New Orleans, LA
• The New Jersey Herald, NJ
• Albany Times Union, NY
• Daily Journal of Commerce, OR
• The State, SC
• Deseret News, UT
• Richmond Times-Dispatch, VA
• Seattle Daily Journal of Commerce, WA
• Houston Community Newspapers, TX
Version June 28, 2023
• Helena Independent Record, MT
• Las Vegas Review-Journal and/or Las Vegas Sun
• Kennebec Journal/Morning Sentinel, ME
Socio-economic Outreach:
To encourage participation of small businesses, minority owned businesses and women owned businesses, Texas
Historically underutilized Businesses were notified of the Request for Proposal.
On June 27, 2023, proposals were received from the following offerors:
• Argio Roofing Construction LLC
• F.H. Paschen, S.N. Nielsen & Associates LLC
• Garland/DBS, Inc.
• Native Consolidated Management
• RL National Roofing Partners, LLC
• RoofConnect Logistics, Inc.
• RS Commercial Construction, LLC
• Weatherproofing Technologies Inc.
The proposals were evaluated by an evaluation committee. Using the evaluation criteria established in the RFP,
the committee elected to enter into negotiations with Weatherproofing Technologies Inc. and proceeding with
contract award upon successful completion of negotiations.
Geographic Preferences: No geographic preferences were included in the evaluation of the responses.
Region 4 ESC, OMNIA Partners and Weatherproofing Technologies Inc. successfully negotiated a contract, and
Region 4 ESC executed the agreement with a contract effective date of November 1, 2023.
Solutions include (but are not limited to):
• Roofing Products and Services
• Job Order Contracting
• Installation, removal, repair, and remediation services
• OLI Information and Asset Management Software
• General Contracting - HVAC, Plumbing and other contractor services
• Building Envelope Repair
• Roof Component Laboratory Testing
• Infrared moisture analysis
• SkyBEAMTM – Building Envelope Asset Mapping
Federal Funds Certification:
The Supplier provided federal funds certifications. The signed federal certifications and contract provisions can
be found in Exhibit F of the Supplier’s response, incorporated by reference into the Master Agreement, available
on the OMNIA Partners website for review.
Term:
Initial three (3) year agreement from November 1, 2023 through October 31, 2026 with the option to renew for
two (2) additional one-year periods through October 31, 2028. The anticipated full term of the contract is five
(5) years.
Pricing/Discount:
Available Upon Request.
Version June 28, 2023