Agenda Item
i. Contract ~ Cooperative Agreement ~ OMNIA Partners Cooperative/Region 14 Education Service Center (ESC) Agreement ~ Carrier Corporation ~ HVAC and Building Control Systems, Equipment, Installation, and Related Products and Services Contract Number #159051 (Not to exceed $150,000)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education (“the Board”) approve the use of the cooperative agreement, OMNIA Partners Cooperative /Region 14 ESC Contract #159051, between DeKalb County School District (“DCSD”) and Carrier Corporation for the preventative maintenance and repair of DCSD owned portable HVAC units and services in accordance with the terms and conditions contained therein not to exceed $150,000.
Why: The Business Services Department is requesting approval to utilize the OMNIA Partners Cooperative Agreement/Region 14 ESC Contract #159051 with Carrier Corporation. This contract provides routine preventative maintenance and repair services for district-owned portable HVAC units. These services are critical in extending the life of the equipment and ensuring the units operate efficiently while temporarily deployed at schools.
Details: The Division of Operations- Business Services Department is requesting approval to use the OMNIA Cooperative/Region 14 ESC Contract # 159051 with Carrier Corporation.
Preventative maintenance is essential to optimal performance and prolonging the life of HVAC equipment. This program will include:
Replacement of all filters, including evaporator and condenser filters.
Wipe-down of units to remove dust and lint, ensuring a clean and neat appearance.
Full operational and functional checks.
Thorough internal and external cleaning of the unit to include evaporator and condenser coils.
Repair or replacement of broken or damaged components.
Mechanical repairs as needed.
These portable units are instrumental in providing supplemental HVAC support when installed systems fail, ensuring that required temperature standards are maintained in district facilities.
On September 24, 2024, RFP- 24-S850 was issued for HVAC and Building Control Systems, Equipment, Installation, and Related Products and Services. Carrier Corporation was one of the awarded vendors. The Omnia Cooperative contract is an initial three (3) year agreement (January 1, 2025-December 31, 2027) with two (2) one (1) year renewal options through December 31, 2029. The use of this contract will provide preventative maintenance and repair of DCSD-owned portable HVAC units. The contract with Carrier will be used on an as-needed basis.
The specific agreement between DeKalb County School District and Carrier Corporation will be effective upon execution for one (1) year, with the option to renew on an annual basis with Board of Education approval.
Financial impact: The financial impact of the cooperative agreement with Carrier Corporation, not to exceed $150,000, will be allocated from:
GL Code: 100.2600.530000.00011.7620.9990.8010.040.0000
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1475
Mr. Keith Singleton, Director, Business Services, Division of Operations, 678.676.1422
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
CHRONOLOGY OF THE AGENDA ITEM
OMNIA Partners Cooperative /Region 14 ESC Contract #159051
HVAC and Building Control Systems, Equipment, Installation, and Related
Products and Services – Carrier Corporation
Scope:
Approval of the use of OMNIA Partners Cooperative /Region 14 ESC Contract
#159051 – Carrier Corporation - HVAC and Building Control Systems,
Equipment, Installation, and Related Products and Services. Requested
scope for this item is to provide the necessary services to support the DCSD HVAC
maintenance requirements.
Additional information regarding the Scope of Work and Services can be found in
the following documents:
• Original RFP Document
• Signed Contract
Contract Terms
The contract between OMNIA Partners Cooperative /Region 14 ESC Contract
#159051 and Carrier Corporation is an initial three (3) year agreement effective
January 1, 2025, through December 31, 2027, with two (2) one (1) year renewal
options through December 31, 2029. The use of this contract will provide
preventative maintenance and repair of DCSD owned portable HVAC units. The
contract with Carrier will be used on an as-needed basis.
The Division of Operations requests approval to use the cooperative agreement, with
awardee, Carrier Corporation from effective date of contract execution for one (1)
year, with the option to renew on an annual basis with Board of Education approval.
Solicitation Process:
On September 24, 2024, RFP- 24-S850 was issued by Region 14 ESC (Principal
Procurement Agency – (PPA) for OMNIA Partners for HVAC and Building Control
Systems, Equipment, Installation, and Related Products and Services.
Carrier Corporation was awarded a contract based on their proposal to the RFP
(Request for Proposal).
Award Process
Pursuant to Board Policy DJE (Purchasing), Paragraph III -D(3)(d), Exceptions to
Competitive Selection, Carrier Corporation was selected to provide goods and
services in support of DCSD’s requirements.
Board Policy DJE (Purchasing), Paragraph III -D(3)(d)
Exceptions to Competitive Selection
…” are allowed when the purchase is made through contracts formally solicited and
obtained by the State of Georgia, the Federal Government, or some other
government agency. The Purchasing Department shall be authorized to make
purchases through inter-governmental and educational cooperative, alliances, and
consortiums to achieve cost savings and administrative efficiencies based on
economics of scale.”