Agenda Item
i. Contract ~ Cooperative Agreement ~ OMNIA Partners Cooperative/Region 14 Education Service Center (ESC) Agreement ~ Carrier Corporation ~ HVAC and Building Control Systems, Equipment, Installation, and Related Products and Services Contract Number #159051 (Not to exceed $150,000)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education (“the Board”) approve the use of the cooperative agreement, OMNIA Partners Cooperative /Region 14 ESC Contract #159051, between DeKalb County School District (“DCSD”) and Carrier Corporation for the preventative maintenance and repair of DCSD owned portable HVAC units and services in accordance with the terms and conditions contained therein not to exceed $150,000.
Why: The Business Services Department is requesting approval to utilize the OMNIA Partners Cooperative Agreement/Region 14 ESC Contract #159051 with Carrier Corporation. This contract provides routine preventative maintenance and repair services for district-owned portable HVAC units. These services are critical in extending the life of the equipment and ensuring the units operate efficiently while temporarily deployed at schools.
Details: The Division of Operations- Business Services Department is requesting approval to use the OMNIA Cooperative/Region 14 ESC Contract # 159051 with Carrier Corporation.
Preventative maintenance is essential to optimal performance and prolonging the life of HVAC equipment. This program will include:
Replacement of all filters, including evaporator and condenser filters.
Wipe-down of units to remove dust and lint, ensuring a clean and neat appearance.
Full operational and functional checks.
Thorough internal and external cleaning of the unit to include evaporator and condenser coils.
Repair or replacement of broken or damaged components.
Mechanical repairs as needed.
These portable units are instrumental in providing supplemental HVAC support when installed systems fail, ensuring that required temperature standards are maintained in district facilities.
On September 24, 2024, RFP- 24-S850 was issued for HVAC and Building Control Systems, Equipment, Installation, and Related Products and Services. Carrier Corporation was one of the awarded vendors. The Omnia Cooperative contract is an initial three (3) year agreement (January 1, 2025-December 31, 2027) with two (2) one (1) year renewal options through December 31, 2029. The use of this contract will provide preventative maintenance and repair of DCSD-owned portable HVAC units. The contract with Carrier will be used on an as-needed basis.
The specific agreement between DeKalb County School District and Carrier Corporation will be effective upon execution for one (1) year, with the option to renew on an annual basis with Board of Education approval.
Financial impact: The financial impact of the cooperative agreement with Carrier Corporation, not to exceed $150,000, will be allocated from:
GL Code: 100.2600.530000.00011.7620.9990.8010.040.0000
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1475
Mr. Keith Singleton, Director, Business Services, Division of Operations, 678.676.1422
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
Docusign Envelope ID: 9BDB27F5-5EF5-4642-83A5-ED244A9DFF08
Region XIV Education Service Center
1850 Highway 351
Abilene, TX 79601-4750
325-675-8600
FAX 325-675-8659
December 20, 2024
Mr. Joe Ison
Strategic Accounts Manager
Carrier Corporation
13995 Pasteur Blvd
Palm Beach Gardens, FL 33418
Sent via email to: joseph.e.ison@carrier.com
Re: Award of Contract #159051, HVAC and Building Control Systems, Equipment, Installation, and
Related Products and Services
Dear Mr. Ison:
Region 14 Education Service Center is happy to announce that Carrier Corporation has been
awarded Contract #159051 based on the proposal submitted to Region 14 ESC in response to RFP
24-S850, HVAC and Building Control Systems, Equipment, Installation, and Related Products and
Services. As stated in the RFP, Article VI. Signature Form, this contract award letter is the
countersignature to Carrier Corporation’s response and provides Region 14’s acceptance of the
response and establishes the contract.
The contract is effective January 1, 2025. The contract may be renewed in accordance with the
contract terms and conditions.
We look forward to a long and successful partnership.
If you have any questions or concerns, feel free to contact me at (325) 675-8600.
Sincerely,
Emily Jeffrey
Region 14, Chief Financial Officer