Agenda Item
iii. Approval to Surplus School Nutrition Equipment
Summary: Presented by: Mr. Byron Schueneman, Chief Financial Officer, Division of Finance
Request: It is requested that the Board of Education approve the list of School Nutrition equipment for surplus in accordance with Board Policy DO: School Properties Disposal Procedures.
Why: Surplus of the School Nutrition equipment is requested due to the age and condition of the items. These items are obsolete, and any repairs wouldn’t be cost beneficial for the District. Approval of disposal will be a financial savings to the District in space in warehouses these currently occupy.
Details: Board Policy DO: School Properties Disposal Procedures requires all items valued at $5,000 or greater be presented to the Board for approval when declared surplus. The School Nutrition equipment list notes items that have been pulled from school lunchrooms due to being obsolete or broken, and repairs wouldn’t be cost beneficial. Disposal of these items will clean out District warehouses these currently occupy. Also, these items must remain on the District Capital Asset listing until they are properly disposed of, and this will ensure an up-to-date listing is maintained.
Contact: Mr. Byron Schueneman, Chief Financial Officer, Division of Finance, 678-676-0270
Mr. Lance McConkey, Comptroller, Division of Finance, 678-676-0445
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
Board Policy Manual
DeKalb County School District
Printed: 10/08/2025 10:37 AM
Board Policy DO: School Properties Disposal Procedures Status: ADOPTED
Original Adopted Date: 12/09/2002 | Last Revised Date: 07/01/2013 | Last Reviewed Date: 07/01/2013
SURPLUS EQUIPMENT, MATERIALS, AND REAL ESTATE
MISSION: To ensure a plan for designating all school property or materials as surplus property.
Any single item of school property valued in excess of $5,000.00 (five thousand dollars), personal or real, including,
but not limited to, land, buildings, equipment or motorized vehicles, shall be declared surplus after approval by the
DeKalb County Board of Education (“Board”). Any single item of school property valued as surplus at less than
$5,000 (five thousand dollars) does not require Board approval to be declared surplus. School property shall be
submitted to the Board, for its approval as surplus, when it is not needed for school purposes, when it is obsolete, or
when the cost of maintenance is excessive. Surplus property may be land, buildings, equipment, or materials.
The Board expects reasonable value for all disposed surplus property. Value means: 1) monetary payment; or 2) a
financial savings to the District in time, labor, or space, resulting from the disposal of surplus property.
The Superintendent shall establish a procedure for the disposal of all surplus property. The Superintendent or
his/her designee shall make a recommendation to the Board regarding the value of the surplus property and
procedure for disposal of the surplus property. The Board shall either approve or deny the recommendation. Upon
approval by the Board, the Superintendent or his/her designee shall have the authority to proceed with offering the
surplus item(s) for sale to the public.
The Board directs that the following procedures shall be followed for the disposal of surplus property:
I. Any furniture, materials, and equipment declared surplus may be disposed of as follows:
A. The property may be sold to or leased by another school system, a local charter school, or a
governmental agency;
B. The property may be disposed of through an agreement with the Georgia Department of
Administrative Services (“DOAS”) to advertise and negotiate the sale via the DOAS website; or
C. The property may be sold at auction.
Additional procedures for surplus equipment, furniture, and materials are contained in Administrative
Regulation “EC-R.”
II. Any real estate, including buildings and sites, declared surplus may be disposed of as follows:
A. Governmental entities may be informed of said property, to determine if the same is desired by the
governmental entity upon the terms set by the Board.
B. The property may be sold by purchase proposals submitted in a bid after public advertisement in the
official organ of DeKalb County. If a bid is not received, the property shall be disposed of in the most
economically feasible manner.
C. The property may be listed with a professional realtor or marketing agent for sale to the general public.
The Superintendent, or designee, shall select the realtor.
D. The property may be sold to or leased by another school system, a local charter school, or a
governmental agency; and
E. The property may be sold at auction.
In either case, the Board attorney will represent the Board at the closing of the sale and will review all legal
documents associated with the transfer of title. Title will be conveyed by Limited Warranty Deed. An
explanation of the procedures for the disposal of surplus real property (buildings or land) is contained in
Administrative Regulation “DO-R.”
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Policy Reference Disclaimer: These references are not intended to be part of the policy itself, nor do they indicate the basis or authority
for the board to enact this policy. Instead, they are provided as additional resources for those interested in the subject matter of the
policy.
Note: To access the policy references, CLICK HERE: State of Georgia Terms and Conditions and close the LexisNexis tab, which will
return you to the policy. Click on the links below to be taken to each specific code. You should only have to do this one time per
session.
State Description
O.C.G.A. 10-06-0085 Agents - individual liability
O.C.G.A. 10-06-0088 Public agents - no individual liability for public contracts
Acquiring and disposing of school sites; building, repairing, renting, and
O.C.G.A. 20-02-0520
furnishing schoolhouses
O.C.G.A. 20-02-0600 Leases of 50 years or less authorized
O.C.G.A. 36-09-0002 Control and disposal of county property
O.C.G.A. 40-08-0110 School bus equipment requirements
O.C.G.A. 40-08-0116 Unlawful acts re: school buses
Rule 160-4-9-.06 Charter Authorizers, Financing, Management, and Governance Training
Cross References Description
DI Accounting and Reporting
DI-R(1) Accounting and Reporting - Financial Reports
DI-R(2) Accounting and Reporting - Lease Agreements
Accounting and Reporting - Subscription - Based Information Technology
DI-R(3)
Arrangements (SBITA)
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