Agenda Item
ii. Bid Renewal ~ Bid 25-22 ~ School Nutrition Ice Cream Products ~ Hershey Creamery Company ~ Renewal #1 of 4 (Not to exceed $100,000) ~ Updated 11.10.2025
Summary: Presented by: Mr. Byron Schueneman, Chief Financial Officer, Division of Finance
Request: It is requested that the DeKalb County Board of Education (“the Board”) approve the renewal of Bid 25-22 to Hershey Creamery Company, not to exceed $100,000. This request renews the bid with Hershey Creamery Company, for the purchase of ice cream products for School Nutrition Services for an additional one (1) year term effective April 1, 2026, through March 31, 2027.
Why: To ensure DeKalb County School District (DCSD) School Nutrition Services (SNS) offers Smart Snacks compliant à la carte snack items to DCSD students. Hershey Creamery Company, supplies the School Nutrition Program with various ice cream products that meet Child Nutrition and USDA standards for Smart Snacks.
Details: The renewal of Bid 25-22 to Hershey Creamery Company, will provide School Nutrition Services with ice cream products.
School Nutrition Services (SNS) requests to renew Bid 25-22 for an additional year with the same terms and conditions as the original bid requirements. The renewal is effective from April 1, 2026, through March 31, 2027.
Bid 25-22 was initially approved by the Board on March 10, 2025. The bid is an initial one (1) year base year with four (4), one (1) year renewal options. This is the first of four (#1 of 4) renewals allowed.
Hershey Creamery Company
1700 White Circle NW, Marietta, GA 30066
Financial impact: Funds will be paid from GL account 622.3100.563000.00062.8200.9990.8015.050.0000 in the amount not to exceed $100,000.
Contact: Mr. Byron Schueneman, Chief Financial Officer, Division of Finance (678) 676-0270
Dr. Connie R. Walker, Executive Director of School Nutrition Services (678) 676-1780
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
HERSCRE-01 SBOWERS1
DATE (MM/DD/YYYY)
CERTIFICATE OF LIABILITY INSURANCE 9/29/2025
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on
this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
CONTACT Suzanne Bowers
PRODUCER NAME:
HUB International Three Rivers PHONE FAX
(A/C, No, Ext): (A/C, No):
4507 North Front Street Suite 203
ADDRESS: Suzanne.Bowers@hubinternational.com
E-MAIL
Harrisburg, PA 17110
INSURER(S) AFFORDING COVERAGE NAIC #
INSURER A : Charter Oak Fire Insurance Company 25615
INSURED INSURER B : Travelers Property Casualty Company of America 25674
Hershey Creamery Company INSURER C :
301 S. Cameron St INSURER D :
Harrisburg, PA 17101
INSURER E :
INSURER F :
COVERAGES CERTIFICATE NUMBER: REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR ADDL SUBR POLICY EFF POLICY EXP
LTR TYPE OF INSURANCE INSD WVD POLICY NUMBER (MM/DD/YYYY) (MM/DD/YYYY) LIMITS
A X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $
1,000,000
CLAIMS-MADE X OCCUR
X Y-630-4S907404-COF-25 9/1/2025 9/1/2026 DAMAGE TO RENTED
PREMISES (Ea occurrence) $
300,000
MED EXP (Any one person) $
5,000
PERSONAL & ADV INJURY $
1,000,000
GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $
2,000,000
POLICY X PRO-
JECT LOC PRODUCTS - COMP/OP AGG $
2,000,000
OTHER: $
B AUTOMOBILE LIABILITY
COMBINED SINGLE LIMIT
(Ea accident) $
3,000,000
X ANY AUTO X TC2J-840-2J702327-TIL-25 9/1/2025 9/1/2026 BODILY INJURY (Per person) $
OWNED SCHEDULED
AUTOS ONLY AUTOS BODILY INJURY (Per accident) $
PROPERTY DAMAGE
X HIRED
AUTOS ONLY X NON-OWNED
AUTOS ONLY (Per accident) $
$
B X UMBRELLA LIAB X OCCUR EACH OCCURRENCE $
10,000,000
EXCESS LIAB CLAIMS-MADE CUP-7T567573-25-NF 9/1/2025 9/1/2026 AGGREGATE $
10,000,000
DED X RETENTION $ 10,000 $
A WORKERS COMPENSATION X PER
STATUTE
OTH-
ER
AND EMPLOYERS' LIABILITY
Y/N UB-6T830032-25-51-K 9/1/2025 9/1/2026 1,000,000
ANY PROPRIETOR/PARTNER/EXECUTIVE E.L. EACH ACCIDENT $
OFFICER/MEMBER EXCLUDED? N/A
(Mandatory in NH) E.L. DISEASE - EA EMPLOYEE $
1,000,000
If yes, describe under 1,000,000
DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT $
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required)
ITB 25-22 School Nutrition Ice Cream Products; Dekalb County School District (DCSD) is named as Additional Insured on a primary and non-contributory
basis if, and to the extent, required by written contract with the policyholder. 30-day Notice of Cancellation is applicable.
CERTIFICATE HOLDER CANCELLATION
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
Dekalb County School District ACCORDANCE WITH THE POLICY PROVISIONS.
1701 Mountain Industrial Boulevard
Stone Mountain, GA 30083-1027
AUTHORIZED REPRESENTATIVE
ACORD 25 (2016/03) © 1988-2015 ACORD CORPORATION. All rights reserved.
The ACORD name and logo are registered marks of ACORD