Agenda Item
i. Software Subscriptions Renewal ~ School Nutrition Software Subscriptions ~ Cybersoft Technologies, Inc. ~ Annual Renewal (Not to exceed $117,118)
Summary: Presented by: Mr. Byron Schueneman, Chief Financial Officer, Division of Finance
Request: It is requested that the DeKalb County Board of Education (“the Board”) approve the annual software subscriptions of the following:
Cybersoft Technologies, Inc., not to exceed $92,743: PrimeroEdge Subscription - Point of Service, Student Eligibility, SchoolCafe Digital Applications, Application Scanning, Inventory, Menu Planning, Production, Central Warehouse, Bid Analysis - For the 2025/2026 School Year.
Cybersoft Technologies, Inc., not to exceed $24,375: SchoolCafe Digital Menus for SY2025-2026.
Grand Total to Cybersoft Technologies, Inc. in the amount not to exceed $117,118.
Why: To ensure DeKalb County School District (DCSD) School Nutrition Services (SNS) offers software applications to support its operations regarding its overall software point of service.
Details: The renewal of software subscriptions with Cybersoft Technologies, Inc., will provide School Nutrition Services with continued use of its software applications. School Nutrition Services (SNS) requests to renew software subscriptions for an additional year with the same terms and conditions as previous years. The renewal will cover SY2025-2026, if approved by the Board. RFP 17-457 was initially approved by the Board on January 9, 2017, in the amount not to exceed $538,000,000.00. Year 1 was the initial year of the contract (SY17-18) with the option of 4 renewals totaling 5 years. This is the fifth Subscription Renewal option after Single Source approval for SY21-22.
Financial impact: Funds will be paid from GL account 622.3100.543200.00062.8200.9990.8015.050.0000 in the amount not to exceed $117,118.
Contact: Mr. Byron Schueneman, Chief Financial Officer, Division of Finance (678) 676-0270
Dr. Connie R. Walker, Executive Director of School Nutrition Services (678) 676-1780
Status: Approved by Office of Legal Affairs
DATE (MM/DD/YYYY)
CERTIFICATE OF LIABILITY INSURANCE 10/2/2025
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on
this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
CONTACT
PRODUCER
NAME: Courtney Rodrick
Arthur J. Gallagher Risk Management Services, LLC PHONE FAX
1900 West Loop South (A/C, No, Ext): 281-320-2010 (A/C, No): 281-320-0098
E-MAIL
Suite 1600 ADDRESS: Courtney_Rodrick@ajg.com
Houston TX 77027 INSURER(S) AFFORDING COVERAGE NAIC #
INSURER A : Hartford Lloyd's Insurance Company 38253
INSURED INSURER B : Travelers Casualty and Surety Co of America 31194
Cybersoft Technologies Inc
INSURER C : ACE American Insurance Company 22667
4422 Cypress Creek Pkwy Ste 400
Houston TX 77068-3417 INSURER D : Hartford Accident and Indemnity Company 22357
INSURER E :
INSURER F :
COVERAGES CERTIFICATE NUMBER: 1918685777 REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR ADDL SUBR POLICY EFF POLICY EXP
LTR TYPE OF INSURANCE INSD WVD POLICY NUMBER (MM/DD/YYYY) (MM/DD/YYYY) LIMITS
A X COMMERCIAL GENERAL LIABILITY 61SBABR8399 6/21/2025 6/21/2026 EACH OCCURRENCE $ 2,000,000
DAMAGE TO RENTED
CLAIMS-MADE X OCCUR PREMISES (Ea occurrence) $ 300,000
MED EXP (Any one person) $ 10,000
PERSONAL & ADV INJURY $ 2,000,000
GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 4,000,000
X POLICY PRO-
JECT LOC PRODUCTS - COMP/OP AGG $ 4,000,000
OTHER: $
A COMBINED SINGLE LIMIT $ 2,000,000
AUTOMOBILE LIABILITY 61SBABR8399 6/21/2025 6/21/2026 (Ea accident)
ANY AUTO BODILY INJURY (Per person) $
OWNED SCHEDULED BODILY INJURY (Per accident) $
AUTOS ONLY AUTOS
NON-OWNED
X HIRED
AUTOS ONLY
X AUTOS ONLY
PROPERTY DAMAGE
(Per accident) $
$
A X UMBRELLA LIAB X OCCUR 61SBABR8399 6/21/2025 6/21/2026 EACH OCCURRENCE $ 3,000,000
EXCESS LIAB CLAIMS-MADE AGGREGATE $ 3,000,000
X RETENTION $ $
DED 10,000
PER OTH-
D WORKERS COMPENSATION 61WBCAS9231 5/8/2025 5/8/2026 X STATUTE ER
AND EMPLOYERS' LIABILITY Y/N
ANYPROPRIETOR/PARTNER/EXECUTIVE E.L. EACH ACCIDENT $ 1,000,000
OFFICER/MEMBER EXCLUDED? N/A
(Mandatory in NH) E.L. DISEASE - EA EMPLOYEE $ 1,000,000
If yes, describe under
DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT $ 1,000,000
B Crime - Fidelity Bond 106409189 5/8/2023 5/8/2026 3rd Party Crime 1,000,000
C Technology E&O incl Cyber F14937961007 9/7/2025 9/7/2026 Professional PerClaim 5,000,000
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required)
If required by written contract between the Insured and the Certificate Holder, the following endorsement form apply: General Liability - Blanket Additional
Insured and Blanket Waiver of Subrogation under endorsement #SS 00 08 0405
CERTIFICATE HOLDER CANCELLATION
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
ACCORDANCE WITH THE POLICY PROVISIONS.
Dekalb County School District
1701 Mountain Industrial Blvd AUTHORIZED REPRESENTATIVE
Stone Mountain, GA 30083
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