Agenda Item
i. Software Subscriptions Renewal ~ School Nutrition Software Subscriptions ~ Cybersoft Technologies, Inc. ~ Annual Renewal (Not to exceed $117,118)
Summary: Presented by: Mr. Byron Schueneman, Chief Financial Officer, Division of Finance
Request: It is requested that the DeKalb County Board of Education (“the Board”) approve the annual software subscriptions of the following:
Cybersoft Technologies, Inc., not to exceed $92,743: PrimeroEdge Subscription - Point of Service, Student Eligibility, SchoolCafe Digital Applications, Application Scanning, Inventory, Menu Planning, Production, Central Warehouse, Bid Analysis - For the 2025/2026 School Year.
Cybersoft Technologies, Inc., not to exceed $24,375: SchoolCafe Digital Menus for SY2025-2026.
Grand Total to Cybersoft Technologies, Inc. in the amount not to exceed $117,118.
Why: To ensure DeKalb County School District (DCSD) School Nutrition Services (SNS) offers software applications to support its operations regarding its overall software point of service.
Details: The renewal of software subscriptions with Cybersoft Technologies, Inc., will provide School Nutrition Services with continued use of its software applications. School Nutrition Services (SNS) requests to renew software subscriptions for an additional year with the same terms and conditions as previous years. The renewal will cover SY2025-2026, if approved by the Board. RFP 17-457 was initially approved by the Board on January 9, 2017, in the amount not to exceed $538,000,000.00. Year 1 was the initial year of the contract (SY17-18) with the option of 4 renewals totaling 5 years. This is the fifth Subscription Renewal option after Single Source approval for SY21-22.
Financial impact: Funds will be paid from GL account 622.3100.543200.00062.8200.9990.8015.050.0000 in the amount not to exceed $117,118.
Contact: Mr. Byron Schueneman, Chief Financial Officer, Division of Finance (678) 676-0270
Dr. Connie R. Walker, Executive Director of School Nutrition Services (678) 676-1780
Status: Approved by Office of Legal Affairs
CHRONOLOGY OF THE AGENDA ITEM
Software Subscriptions Renewal
Scope: Software Subscriptions Renewal - School Nutrition Software Subscriptions
to Cybersoft Technologies, Inc., - Not to Exceed $117,118.
Solicitation Term:
The DeKalb Board of Education (“the Board”) approved the award of the contract
between DCSD and Cybersoft Technologies, Inc., on January 9, 2017 for an initial
one (1) year term base year with four (4), one (1) year renewal options.
Solicitation Process:
RFP 17-457 was initially approved by the Board on January 9, 2017, in the
amount not to exceed $538,000,000.00. Year 1 was the initial year of the
contract (SY17-18) with the option of 4 renewals totaling 5 years.
This is the fifth Subscription Renewal option after Single Source approval for
SY21-22.
Award Process:
RFP 17-457 was initially approved by the Board on January 9, 2017.
This is the fifth Subscription Renewal option after Single Source approval for
SY21-22.