2025 Chronology RFP 26-703 Districtwide Cabling

Chronology RFP 26-703 Districtwide Cabling and Services
The Department of Information and Instructional Technology (DIIT) requests approval for the
award of RFP #26-703, District Wide Cabling and Equipment Services to Integrated
Communication Networks, Inc. (ICN) . This will provide the structured cabling and wireless
infrastructure required to support teaching, learning, and operations across more than 138
schools and administrative sites. Reliable connectivity is critical to sustaining instruction,
enabling district operations, and supporting future construction and renovation projects.


Background
In 2019, the Board awarded RFP #20-07 to ICN as the preferred vendor for district-wide cabling.
That five-year agreement delivered comprehensive support for network cabling, moves, adds,
and changes, as well as new construction projects. The procurement aligned with federal
E-Rate regulations and ensured the District had secure, scalable infrastructure.

With the expiration of this contract, DCSD issued RFP #26-703 August 2025 to continue these
essential services. The new scope requires a full turn-key solution, including installation and
testing of Category 6/6a cabling, fiber infrastructure, patch panels, network cabinets, and the
installation and maintenance of wireless access points.

The project directly supports the infrastructure needed for:

   ●​   3,000 desktop computers
   ●​   98,000 student Chromebooks
   ●​   11,500 staff laptops
   ●​   14,000 IP telephones
   ●​   7,900 IP cameras
   ●​   8,100 wireless access points

RFP #26-703 was published in August 2025 through IonWave, the Champion Newspaper, and
the Georgia Procurement Registry. Notifications were distributed to 24 vendors on the DCSD
Vendor Bid List, 626 vendors through the state registry, and 468 vendors through IonWave. The
deadline for responses was September 16, 2025.

DCSD received nine proposals, of which eight were deemed responsive and evaluated. An
evaluation team of four DIIT staff—representing the Deputy CIO, Network, Telecommunications,
and the Project Management Office—reviewed and scored each proposal.

        Criteria:

           ●​   Scope of Services – 140 points
           ●​   Firm’s Overview – 80 points
           ●​   Relevant Experience and Expertise – 80 points
           ●​   Professional References – 40 points
           ●​   Cost Proposal – 60 points
       Vendors Evaluated:

           1.​ Integrated Communication Networks, Inc. (ICN)
           2.​ SG Network Services, Inc.
           3.​ Layer 3 Communications, LLC
           4.​ Electrical Contractor Incorporated
           5.​ Next Link Communications
           6.​ Computacenter United States, Inc.
           7.​ Risk Response Team, Inc.
           8.​ Smart Choice Technologies

Following this comprehensive review, Integrated Communication Networks, Inc. (ICN)
emerged as the top-ranked vendor and is recommended for the award.


Scope of Services
ICN will deliver a complete solution for the supply, installation, configuration, and maintenance
of structured cabling systems and wireless access points across DCSD facilities. Services
include all labor, equipment, materials, tools, trained personnel, insurance, and administrative
costs necessary to provide fully operational systems.

       Key Services

           ●​ Cabling Infrastructure – Installation, re-termination, and testing of Category 6/6a
              cabling, patch panels, network cabinets, and fiber optic systems.
           ●​ Wireless Access Points – Installation, replacement, and maintenance of wireless
              access points district-wide.
           ●​ Moves, Adds, and Changes (MACs) – Ongoing support for new schools,
              renovations, and repairs.
           ●​ Compliance & Standards – Adherence to ANSI/TIA, NEC, and other applicable
              industry standards.
           ●​ Testing & Documentation – Comprehensive testing, VoIP readiness certification,
              and as-built documentation.
           ●​ E-Rate Compliance – The vendor must maintain (or obtain) a SPIN number and
              follow all federal E-Rate rules.

This award will ensure DCSD continues to maintain a secure, scalable network infrastructure
that supports student learning and operational continuity.

Cost Analysis
For the 2025–2026 school year, the new project cost will not exceed $350,000. This amount
reflects new funding based on an analysis of historical service ticket data, upcoming building
renovations, and current infrastructure needs.

In addition to this new funding request, the continuation of two previously approved SPLOST
projects will carry forward under this RFP. The appropriated funds for these projects have been
dispersed as the work has progressed, with the balances below scheduled for disbursement
through spring 2026, at which time the projects will be completed.
   ●​ SPLOST Cabling Project (originally approved in March 2023): $1,196,430.75,
      representing the balance of the $9,450,000 Board-approved amount after deducting
      purchase orders already issued ($8,253,569.25).​

   ●​ SPLOST Wireless Access Point (WAP) Project: $4,147,286.08, calculated as the
      difference between the $8,553,600 Board-approved amount and purchase orders issued
      to date ($4,606,313.92).

The total continuation funding required to complete these SPLOST projects is therefore
$5,492,716.83. In summary, the financial impact for the current year is $5,842,716.83, which
includes $350,000 in new funding and $5,492,716.83 to continue and complete previously
awarded SPLOST projects through this RFP.

Financial Impact
 Year        Cost

 2022-23     $9,450,000 (SPLOST Cabling Project)
             $8,553,600 (SPLOST Wireless Access Project)
             TOTAL= $18,003,600

 2023-24     No Additional Funds Requested

 2024-25     No Additional Funds Requested

 2025-26     $350,000 (New Funding Request)
             $5,492,716.83 (Amount remaining from previously awarded funds in 2022-23)
             TOTAL= $5,842,716.83