Agenda Item
a. Microsoft A5 License Purchase Annual Subscription from Dell EMC (Not to exceed $1,499,360.44)
Summary: Presented by: Ms. Monika Davis, Chief Information Officer, Division of Information and Instructional Technology
Request: It is recommended that the Board of Education approve the annual subscription for Microsoft A5 License from Dell EMC at a cost not to exceed $1,499,360.44.
Why: To ensure the district, its employees, and its students continue to have access to Microsoft Office productivity, communications, and security services.
Details: The Microsoft A5 License allows the district to continually remain current with the latest software resources and gives the DeKalb County School District the ability to upgrade to the latest versions of Microsoft Office 365 subscriptions for education. This license is necessary for the daily productivity and functionality in our school district. This license includes and is not limited to Office 365 Apps (Word, Excel, PowerPoint, OneNote, Outlook, Access, Publisher, Visio), Unlimited OneDrive Storage, Microsoft Team, Microsoft Forms, Power Apps, Power Automate, SharePoint, Microsoft Defender and Active Directory for Single Sign On (SSO).
Our current Microsoft agreement allows current DeKalb County School District students and staff to install Microsoft Office products on separate devices of their choice free of charge. To ensure the district is prepared to support a hybrid learning environment (face-to-face and remote learning), the A5 license model has been selected to ensure access to endpoint/email protection along with audio/video capabilities for staff and students. Currently, our district has over 100,000 devices that are currently operating using Office 365. The contract for the annual subscription will utilize the state of Georgia contract #99999-SPD-SPD0000060.
Financial impact: $ 1,499,360.44
General Funds
100.1000.561200.00011.7600.9990.0308.070.0000
Contact: Ms. Monika Davis, Chief Information Officer, Division of Information and Instructional Technology, 678.676.1274
Effective: October 2024
Status: Approved by Legal Affairs