Agenda Item
iv. Contract Renewal - ITB 21-752-043- Pressure Washing Services, to - A-Action Janitorial Services, Autaco Development, LLC and Tribond, LLC - Contract Renewal - # 3 of 4 (Not to exceed $2,000,000)
Summary: Presented by: Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education approve the contract renewal #3 for ITB 21-752-043 - Pressure Washing Services to A-Action Janitorial Services, Autaco Development, LLC and Tribond, LLC in the not to exceed amount of $2,000,000.
Why: The approval request is a contract renewal for A-Action Janitorial, Services, Autaco Development, LLC and Tribond, LLC to provide pressure washing services throughout the Dekalb County School district (“DCSD”), on an as-needed basis for both the Facilities Maintenance Department and the District’s E-SPLOST Capital Improvement Program. This request extends the agreement through October 28, 2025, for Autaco Development, LLC and Tribond, LLC. and through December 15, 2025, for A-Action Janitorial.
Details: On September 13, 2021, the Board approved the award of this contract to A-Action Janitorial Services, Inc., Autaco Development, LLC and Tribond, LLC as the primary vendors to provide pressure washing services on an as needed basis for Facilities Maintenance Department and the District’s E-SPLOST Capital Improvement Program as outlined in the Invitation to Bid documents. This recommendation is for the third of four (#3 of 4) one (1) year contract renewal options.
A-Action Janitorial, Inc. located at 6607 Tribble Street, Lithonia, GA 30058,
Autaco Development, LLC, located at 3099 Washington Road, East Point, GA 30344,
Tribond, LLC, located at 2905 Manorview Lane, Milton, GA 30004.
Financial impact: The total contract amount for these services in the amount not to exceed $2,000,000 will be allocated from the General Fund Budget, Deferred Maintenance -(100.2600.543013.00011.7520.9990.8013.040.0000)
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1447
Mr. Bobby Moncrief, Director of Facilities, Division of Operations, 678.676.1478
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
Request for Legal Assistance
DCSD Office of Legal Affairs
ATTORNEY – CLIENT COMMUNICATION DATE RECEIVED: ______________
MATTER ASSIGNED TO: ________
PLEASE SUBMIT COMPLETED REQUEST FORM TO
DCSD OFFICE OF LEGAL AFFAIRS.
*** This request is a confidential communication and should be treated as such ***
DESCRIPTION OF REQUEST
Title of Item/Topic: __Legal Review and Approval – Board Agenda Item Only_____________
(e.g., contract review, policy matter, etc.)
Date of request: _9/6/2024__________ Due Date: __9/11/2024_________ (Allow 3 to 5 business days)
Background information/Detail: __Contract Renewal – ITB 21-752-043 – Pressure Washing Services – A-
Action Janitorial Services, Autaco Development, LLC, Tribond, LLC - – Renewal #3 of 4 – NTE $200,000
PROCUREMENT DETAILS (if applicable)
Include details confirming that all applicable DCSD procurement policies and requirements have been
adhered to: _________________________________________________________________________________
____________________________________________________________________________________________
SUPPORTING DOCUMENTATION
Please attach/include any additional supporting documentation that are relevant to your request.
Description of supporting documentation, if any _Chronology, BAI, Contracts and all applicable
documents______________
REQUIRED AUTHORIZATION
Requested by: ___Darlene Y. Hughes___________________________________________________
Email: __darlene_hughes@dekalbschoolsga.org____________ Telephone:
____________________________________
Department: ______Operations Division__________________________________________________
Cabinet Member authorizing the request: _____Erick Hofstetter_______________________________________
LEGAL APPROVAL
Approved as to form by the DCSD Office of Legal Affairs? x Yes _____No
Approving Attorney: H. Eric Hilton
*If approved by outside counsel indicate approving attorney and law firm _________________ __ ___
Comments: ____________________________________________________________________________
______________________________________________________________________________________