Agenda Item
b. RFP 25-600 Comprehensive Equity Audit (Not to exceed $178,000)
Summary: Presented by: Dr. Triscilla Weaver, Chief of Equity, Division of Diversity, Equity & Inclusion
Request: It is requested that the Board of Education approve the award of RFP 25-600 Comprehensive Equity Audit to Public Consulting Group LLC (PCG) as the most responsive bidder to provide the service in the amount not to exceed $178,000.
Why: In alignment with DeKalb County School District’s Strategic Plan, Goal Area I: Student Success with Equity and Access, and Goal Area II: School Family and Community Engagement, the comprehensive equity audit will assess the current state of the district in relation to its ideal state. The audit aims to identify gaps and their root causes in areas such as achievement, discipline, opportunity, belonging, and resource allocation thereby pinpointing areas where targeted interventions are necessary to ensure all students have equitable opportunities to succeed.
The equity audit process will collect and review quantitative and qualitative data, gathering input from members of the Board of Education, district leaders and stakeholders-including students, faculty, staff, parents, and community members-through a series of surveys, interviews, focus groups and school visits. This inclusive approach fosters greater engagement and collaboration, which are essential for effectively addressing equity issues and crafting solutions that are responsive to the needs and perspectives of the entire community.
The findings from the audit will provide a data-driven foundation for developing and implementing policies and practices designed to mitigate inequities. Additionally, the audit will establish a framework for the ongoing evaluation and refinement of these practices, ensuring that progress towards equity is both measurable and sustainable.
By conducting this comprehensive equity audit and establishing an equity policy, our school district will underscore its commitment to fairness, inclusivity, and continuous improvement. This process will not only enhance the educational experience for every student but also reinforce the district’s dedication to creating a supportive and equitable learning environment for all.
Details: In accordance with the formal procurement procedures published by the Georgia Department of Education, the Request for Proposal (RFP) was issued August 22, 2024. Electronic notification was sent to 31 vendors from the DCSD vendor list, 494 vendors through the State of Georgia Procurement Registry (GPR), and 626 vendors through IonWave, the DCSD solicitation portal. The solicitation was advertised in the Champion Newspaper for two consecutive weeks beginning August 22, 2024. Twelve (12) proposals were reviewed, and eleven (11) proposals were deemed responsive to the proposal and evaluated on the following criteria: Firm’s overview, scope of services, firm’s relevant experience and expertise, professional references, and cost of services.
Financial impact: The financial impact to the general funds for school year 2024-2025 will not exceed the amount of $178,000.
Division of Diversity, Equity & Inclusion Charge Code:
100.2300.530000.00011.8720.9990.8010.092.0000
Contact: Dr. Triscilla Weaver, Chief of Equity, Division of Diversity, Equity & Inclusion, 678-676-0485
Dr. Anthony Outler, Coordinator II, Division of Diversity, Equity & Inclusion, 678-676-0482
Mr. F. Murray Ford, Coordinator II, Division of Diversity, Equity & Inclusion, 678-676-0482
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
Comprehensive Equity Audit
Final Evaluation Form - RFP No. 25-600
EVALUATION
FIRM'S RELEVANT EXPERIENCE AND EXPERTISE
FIRM'S OVERVIEW/COMPANY PROFILE
TOTAL EVALUATION SCORE
PROFESSIONAL REFERENCES
EVALUATION RANKING
SCOPE OF SERVICES
COST OF SERVICES
Comprehensive Equity Audit
RFP 25-600
APPLICANTS POINTS AVAILABLE 100 175 100 50 75 500
1. American Institues for Research Score 80 147 84 10 41 362 10th
2. Bellweather Score 100 175 88 30 36 429 5th
3. Education Northwest Score 100 168 100 50 29 447 3rd
4. forwardED LLC Score 96 175 52 50 33 406 6th
5. Insight Education Group, LLC Score 80 154 76 10 50 370 9th
6. Mass Insight Education & Research
Institute, Inc. Score 100 168 100 50 29 447 3rd
7. Millenium Learning Concepts Score 100 147 100 50 75 472 2nd
8. Public Consulting Group LLC Score 100 175 100 50 74 499 1st
9. Tangible Development Score 72 168 44 50 27 361 11th
10. TNTP, Inc. Score 100 168 96 14 11 389 8th
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Comprehensive Equity Audit
Final Evaluation Form - RFP No. 25-600
EVALUATION
FIRM'S RELEVANT EXPERIENCE AND EXPERTISE
FIRM'S OVERVIEW/COMPANY PROFILE
TOTAL EVALUATION SCORE
PROFESSIONAL REFERENCES
EVALUATION RANKING
SCOPE OF SERVICES
COST OF SERVICES
Comprehensive Equity Audit
RFP 25-600
APPLICANTS POINTS AVAILABLE 100 175 100 50 75 500
11. Trinity Strategy Group Score 84 133 72 42 74 405 7th
12. The Leadership Academy, Inc.
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