Agenda Item
b. RFP 25-600 Comprehensive Equity Audit (Not to exceed $178,000)
Summary: Presented by: Dr. Triscilla Weaver, Chief of Equity, Division of Diversity, Equity & Inclusion
Request: It is requested that the Board of Education approve the award of RFP 25-600 Comprehensive Equity Audit to Public Consulting Group LLC (PCG) as the most responsive bidder to provide the service in the amount not to exceed $178,000.
Why: In alignment with DeKalb County School District’s Strategic Plan, Goal Area I: Student Success with Equity and Access, and Goal Area II: School Family and Community Engagement, the comprehensive equity audit will assess the current state of the district in relation to its ideal state. The audit aims to identify gaps and their root causes in areas such as achievement, discipline, opportunity, belonging, and resource allocation thereby pinpointing areas where targeted interventions are necessary to ensure all students have equitable opportunities to succeed.
The equity audit process will collect and review quantitative and qualitative data, gathering input from members of the Board of Education, district leaders and stakeholders-including students, faculty, staff, parents, and community members-through a series of surveys, interviews, focus groups and school visits. This inclusive approach fosters greater engagement and collaboration, which are essential for effectively addressing equity issues and crafting solutions that are responsive to the needs and perspectives of the entire community.
The findings from the audit will provide a data-driven foundation for developing and implementing policies and practices designed to mitigate inequities. Additionally, the audit will establish a framework for the ongoing evaluation and refinement of these practices, ensuring that progress towards equity is both measurable and sustainable.
By conducting this comprehensive equity audit and establishing an equity policy, our school district will underscore its commitment to fairness, inclusivity, and continuous improvement. This process will not only enhance the educational experience for every student but also reinforce the district’s dedication to creating a supportive and equitable learning environment for all.
Details: In accordance with the formal procurement procedures published by the Georgia Department of Education, the Request for Proposal (RFP) was issued August 22, 2024. Electronic notification was sent to 31 vendors from the DCSD vendor list, 494 vendors through the State of Georgia Procurement Registry (GPR), and 626 vendors through IonWave, the DCSD solicitation portal. The solicitation was advertised in the Champion Newspaper for two consecutive weeks beginning August 22, 2024. Twelve (12) proposals were reviewed, and eleven (11) proposals were deemed responsive to the proposal and evaluated on the following criteria: Firm’s overview, scope of services, firm’s relevant experience and expertise, professional references, and cost of services.
Financial impact: The financial impact to the general funds for school year 2024-2025 will not exceed the amount of $178,000.
Division of Diversity, Equity & Inclusion Charge Code:
100.2300.530000.00011.8720.9990.8010.092.0000
Contact: Dr. Triscilla Weaver, Chief of Equity, Division of Diversity, Equity & Inclusion, 678-676-0485
Dr. Anthony Outler, Coordinator II, Division of Diversity, Equity & Inclusion, 678-676-0482
Mr. F. Murray Ford, Coordinator II, Division of Diversity, Equity & Inclusion, 678-676-0482
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
September 16, 2024
RE: Sourcing Efforts Letter – RFP 25-600 Comprehensive Equity Audit
Greetings,
Because the procurement process is constantly evolving and improving, the Purchasing Department
has developed a new customer service feature. The Purchasing Department is now providing a
summary of sourcing efforts to the internal client for RFP 25-600, Comprehensive Equity Audit.
The Purchasing Department’s efforts include the:
1) RFP 25-600 was posted to IonWave on August 22, 2024.
2) RFP 25-600 was advertised in the Champion Newspaper on August 22, 2024, and August 29,
2024.
3) Electronic notification sent to 31 vendors from the DCSD Vendor Bid List.
4) Electronic notification sent to 494 vendors through the State of GA Procurement Registry.
5) Electronic notification sent to 626 vendors through IonWave.
If you are aware of any additional sourcing engines, please let us know so we may include those in our
process.
Twelve (12) proposals were reviewed and eleven (11) deemed responsive to the requirements of the
solicitation.
Please feel free to reach out to me at 678 676-0120 with any questions or concerns.
Regards,
Carla L. Smith
Carla L. Smith
Executive Director, Vendor Services
CLS/WFC
c: Dr. Triscilla Weaver
Mr. Weyman Christopher
Robert R. Freeman Administrative Complex
1701 Mountain Industrial Blvd | Stone Mountain, GA 30083
678.676.0110 | www.dekalbschoolsga.org