Agenda Item
iv. Contract Renewal - ITB 21-752-043- Pressure Washing Services, to - A-Action Janitorial Services, Autaco Development, LLC and Tribond, LLC - Contract Renewal - # 3 of 4 (Not to exceed $2,000,000)
Summary: Presented by: Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education approve the contract renewal #3 for ITB 21-752-043 - Pressure Washing Services to A-Action Janitorial Services, Autaco Development, LLC and Tribond, LLC in the not to exceed amount of $2,000,000.
Why: The approval request is a contract renewal for A-Action Janitorial, Services, Autaco Development, LLC and Tribond, LLC to provide pressure washing services throughout the Dekalb County School district (“DCSD”), on an as-needed basis for both the Facilities Maintenance Department and the District’s E-SPLOST Capital Improvement Program. This request extends the agreement through October 28, 2025, for Autaco Development, LLC and Tribond, LLC. and through December 15, 2025, for A-Action Janitorial.
Details: On September 13, 2021, the Board approved the award of this contract to A-Action Janitorial Services, Inc., Autaco Development, LLC and Tribond, LLC as the primary vendors to provide pressure washing services on an as needed basis for Facilities Maintenance Department and the District’s E-SPLOST Capital Improvement Program as outlined in the Invitation to Bid documents. This recommendation is for the third of four (#3 of 4) one (1) year contract renewal options.
A-Action Janitorial, Inc. located at 6607 Tribble Street, Lithonia, GA 30058,
Autaco Development, LLC, located at 3099 Washington Road, East Point, GA 30344,
Tribond, LLC, located at 2905 Manorview Lane, Milton, GA 30004.
Financial impact: The total contract amount for these services in the amount not to exceed $2,000,000 will be allocated from the General Fund Budget, Deferred Maintenance -(100.2600.543013.00011.7520.9990.8013.040.0000)
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1447
Mr. Bobby Moncrief, Director of Facilities, Division of Operations, 678.676.1478
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
CHRONOLOGY OF THE AGENDA ITEM
Pressure Washing Services -
Contract Renewal (#3 of 4)
Scope: Contract Renewal of ITB 21-752-043 Pressure Washing Services to A-Action Janitorial
Services, Inc., Autaco Development, LLC and Tribond, LLC to provide pressure washing
contracting services district-wide, on an as-needed basis as specified in the bid documents and
Owner’s Criteria and Narrative Scope of Work.
Contract/Renewal Term:
The DeKalb Board of Education (“the Board”) approved the award of the contract for an initial
one (1) year term (beginning service start date of October 28, 2021) for a Not to Exceed amount
of $2,000,000, with four (4), one (1) year options to renew subject to Board approval on a year-
to-year basis.
The renewals terms are as follows:
• Contract Year 2, Renewal 1 (#1 of 4) – October 28, 2022 – October 27, 2023, Not to
Exceed $2,000,000
o Autaco Development, LLC
o Tribond, LLC
● Contract Year 2, Renewal #1 (#1 of 4) – December 16, 2022 - December 15, 2023,
Not to Exceed $2,000,000
o A-Action Janitorial
• Contract Year 3, Renewal 2 (#2 of 4) - October 28, 2023 – October 27, 2024, Not to
Exceed $2,000,000
o Autaco Development, LLC
o Tribond, LLC
● Contract Year 3, Renewal #2 (#2 of 4) – December 16, 2023- December 15, 2024, Not
to Exceed $2,000,000
o A-Action Janitorial
• Contract Year 4, Renewal 3 (#3 of 4) October 28, 2024 – October 27, 2025, Not to
Exceed $2,000,000
o Autaco Development, LLC
o Tribond, LLC
● Contract Year 4, Renewal 3 (#3 of 4) December 16, 2024- December 15, 2025, Not
to Exceed $2,000,000
o A-Action Janitorial
This current agenda item seeks the Board of Education approval for the third of four (#3 of
4) one-year (1-year) contract renewal options.
Solicitation Process:
ITB 21-752-043 was issued on June 10, 2021, and notification of the upcoming bid was sent via
email to 13 vendors from the DCSD vendor list and 46 vendors through the State of GA
Procurement Registry. The solicitation was advertised in the Champion, posted on DCSD
website and DemandStar. Ten (10) representatives attended the virtual pre-bid meeting on
June 22, 2021, representing Eight (8) firms. Seven (7) bids were received on July 13, 2021, for
the Pressure Washing Contractor Services. Based on the review and evaluation of the bids
received the following contractors were awarded the contract for providing pressure washing
services as outlined in the Invitation to Bid documents: A-Action Janitorial, Inc, Autaco
Development, LLC, and Tribond, LLC.
Award Process:
On September 13, 2021, the DeKalb County Board of Education approved the award of ITB 21-
752-043 Pressure Washing Services to A-Action Janitorial Services, Inc., Autaco Development,
LLC and Tribond, LLC to provide pressure washing contracting services throughout the District,
on an as-needed basis for both the Facilities Maintenance Department and the District’s
ESPLOST Capital Improvement Program, for an initial one-year term with four one-year (1-year)
options to renew subject to Board approval on a year-to-year basis.