Agenda Item
iii. Reimbursement Funds Application - Approval of the Fiscal Year 2026 Capital Outlay Application (Not to exceed $1,058,030)
Summary: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education approve the Fiscal Year 2026 Capital Outlay Application to the Georgia Department of Education (“GA DOE”), totaling $1,058,030.
Why: This will allow for the DeKalb County School District (“DCSD”) to collect reimbursement funds for these capital improvement projects in the amount of $1,058,030 as permissible under the State Capital Outlay program.
Reimbursement of capital outlay funds meets Strategic Goal Area 6: Organizational Excellence
Details: The State of Georgia provides limited funding assistance for capital outlay projects in school districts as determined by state formula. These entitlement funds are awarded as projects are completed. This process is defined as "reimbursable" funding, in other words, the project (or phases of that project) must be completed first and then DCSD applies for the allotted reimbursement.
Each year, local school districts must submit a Capital Outlay Application, listing the projects for which they will seek reimbursement. Dekalb County School District’s FY 2026 Capital Outlay Project Application requests reimbursement funds in the amount of $1,058,030 from the Georgia Department of Education to be appropriated by the 2025 Georgia General Assembly.
Projects applying for reimbursement funds in the FY 2026 Capital Outlay Project Application includes renovation, roof, and/or HVAC for: Toney Elementary, Rock Chapel Elementary, Hightower Elementary, and Oakview Elementary.
Financial impact: The total State Capital Outlay Reimbursement for these projects in the amount of $1,058,030 will be allocated to the capital program which funded the capital outlay: the E-SPLOST V program, the E-SPLOST VI program, or the Operations Capital Improvement portion of the general fund.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678-676-1447
Mr. Hans Williams, Dir. Planning & E-SPLOST Programming, Division of Operations, 678-676-1588
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
Request for Legal Assistance
DCSD Office of Legal Affairs
ATTORNEY â CLIENT COMMUNICATION DATE RECEIVED: ______________
MATTER ASSIGNED TO: ________
PLEASE SUBMIT COMPLETED REQUEST FORM TO
DCSD OFFICE OF LEGAL AFFAIRS.
*** This request is a confidential communication and should be treated as such ***
DESCRIPTION OF REQUEST
Title of Item/Topic: __Legal Review and Approval â Board Agenda Item Only_____________
(e.g., contract review, policy matter, etc.)
Date of request: _9/6/2024__________ Due Date: __9/11/2024_________ (Allow 3 to 5 business days)
Background information/Detail: __Reimbursement Funds Application â Capital Outlay Fuds FYâ26
Application - $1,058,030_____________________________________________________________________
PROCUREMENT DETAILS (if applicable)
Include details confirming that all applicable DCSD procurement policies and requirements have been
adhered to: _________________________________________________________________________________
____________________________________________________________________________________________
SUPPORTING DOCUMENTATION
Please attach/include any additional supporting documentation that are relevant to your request.
Description of supporting documentation, if any _Chronology, BAI, and all applicable
documents______________
REQUIRED AUTHORIZATION
Requested by: ___Darlene Y. Hughes___________________________________________________
Email: __darlene_hughes@dekalbschoolsga.org____________ Telephone:
____________________________________
Department: ______Operations Division__________________________________________________
Cabinet Member authorizing the request: _____Erick Hofstetter_______________________________________
LEGAL APPROVAL
Approved as to form by the DCSD Office of Legal Affairs? X Yes _____No
Approving Attorney: H. Eric Hilton
*If approved by outside counsel indicate approving attorney and law firm _________________ __ ___
Comments: ____________________________________________________________________________
______________________________________________________________________________________