Agenda Item
i. E-SPLOST VI Project: RFQu No. 24-752-039 Group 2 Security Vestibules Project Award Approval (Lefko Development, Inc./dba Lefko Construction-Pre-Construction Phase Fee (Not to exceed $100,000)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County School Board of Education approve the award of RFQu No. 24-752-039 for CM@Risk (“Construction Management Services”) for Group 2 Security Vestibules to Lefko Development, Inc./dba Lefko Construction
Lefko Development, Inc./dba Lefko Construction is selected as the most responsive and responsible Offeror whose proposal is the most advantageous based on the evaluation factors set forth in the Request for Qualifications (RFQu) solicitation document.
Additionally, it is requested that the Board approve a not-to-exceed amount of $100,000, for the Pre-Construction Phase Fee associated with this contract. The Final GMP will be presented to the Board of Education for approval as indicated below:
Final Guaranteed Maximum Price (GMP) will be presented January 2025.
Why: To approve the award of the construction management contract for Group 2 Security Vestibules project in accordance with the Dekalb County School District (“DCSD”) voter-approved E-SPLOST V program will provide a safe and healthy learning environment
Details: Specific details related to the scope of work for this Request for Qualifications can be found on the DCSD solicitation website at http://www.dekalbschoolsga.org/solicitations/.
The RFQu was issued on June 27, 2024, and notification of the upcoming solicitation was sent via email to 50 vendors from the DCSD vendor list and 962 vendors through the State of GA Procurement Registry. The solicitation was advertised in the Champion and posted on DCSD website. Ten (10) people attended the mandatory pre-proposal meeting on July 11, 2024, representing seven (7) construction managers. Two (2) statements of qualifications were received on August 1, 2024, for Group 2 Security Vestibules. Both submittals were deemed responsive and evaluated by a selection committee. This recommendation is based on the evaluations.
Lefko Development, Inc. dba Lefko Construction will be responsible for the construction management services as set forth in the proposal documents. The DeKalb County School District’s Standard Form of Construction Management Contract will be used. The award of this contract will allow for the commencement of the pre-construction phase of the construction management services for this project. Lefko Construction Company is located at 105 Mansell Circle, Roswell, Georgia 30075.
Financial impact: The total budget of $100,000 for the Pre-Construction fee and reimbursable expenses associated with the contract for Group 2 Security Vestibule project will be allocated from multiple cost codes under the voter-approved E-SPLOST VI program identified on the attached Facility Cost Code and Cost List.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678-676-1447
Mr. Richard Boyd, Director of Design and Construction, Division of Operations, 678-676-1483
Effective: Upon Board Approval and a fully executed contract
Status: Approved by the Office of Legal Affairs
Request for Legal Assistance
DCSD Office of Legal Affairs
ATTORNEY – CLIENT COMMUNICATION DATE RECEIVED: ______________
MATTER ASSIGNED TO: ________
PLEASE SUBMIT COMPLETED REQUEST FORM TO
DCSD OFFICE OF LEGAL AFFAIRS.
*** This request is a confidential communication and should be treated as such ***
DESCRIPTION OF REQUEST
Title of Item/Topic: __Legal Review and Approval – Board Agenda Item Only_____________
(e.g., contract review, policy matter, etc.)
Date of request: _9/10/2024__________ Due Date: __9/13/2024_________ (Allow 3 to 5 business days)
Background information/Detail: __Contract Award –CM @ Risk – E-SPLOST VI Project: RFQu No. 24-752-039
Group 2 Security Vestibules – Lefko Development, Inc. dba Lefko Construction – Pre-Construction Phase Fee
– NTE $100,000
PROCUREMENT DETAILS (if applicable)
Include details confirming that all applicable DCSD procurement policies and requirements have been
adhered to: _________________________________________________________________________________
____________________________________________________________________________________________
SUPPORTING DOCUMENTATION
Please attach/include any additional supporting documentation that are relevant to your request.
Description of supporting documentation, if any _Chronology and all applicable documents______________
REQUIRED AUTHORIZATION
Requested by: ___Darlene Y. Hughes___________________________________________________
Email: __darlene_hughes@dekalbschoolsga.org____________ Telephone: 678-676-1447___________
Department: ______Operations Division__________________________________________________
Cabinet Member authorizing the request: _____Erick Hofstetter_______________________________________
LEGAL APPROVAL
Approved as to form by the DCSD Office of Legal Affairs? X Yes _____No
Approving Attorney_____H. Eric Hilton
*If approved by outside counsel indicate approving attorney and law firm _________________ __ ___
Comments: ____________________________________________________________________________
______________________________________________________________________________________