Agenda Item
i. E-SPLOST VI Project: RFQu No. 24-752-039 Group 2 Security Vestibules Project Award Approval (Lefko Development, Inc./dba Lefko Construction-Pre-Construction Phase Fee (Not to exceed $100,000)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County School Board of Education approve the award of RFQu No. 24-752-039 for CM@Risk (“Construction Management Services”) for Group 2 Security Vestibules to Lefko Development, Inc./dba Lefko Construction
Lefko Development, Inc./dba Lefko Construction is selected as the most responsive and responsible Offeror whose proposal is the most advantageous based on the evaluation factors set forth in the Request for Qualifications (RFQu) solicitation document.
Additionally, it is requested that the Board approve a not-to-exceed amount of $100,000, for the Pre-Construction Phase Fee associated with this contract. The Final GMP will be presented to the Board of Education for approval as indicated below:
Final Guaranteed Maximum Price (GMP) will be presented January 2025.
Why: To approve the award of the construction management contract for Group 2 Security Vestibules project in accordance with the Dekalb County School District (“DCSD”) voter-approved E-SPLOST V program will provide a safe and healthy learning environment
Details: Specific details related to the scope of work for this Request for Qualifications can be found on the DCSD solicitation website at http://www.dekalbschoolsga.org/solicitations/.
The RFQu was issued on June 27, 2024, and notification of the upcoming solicitation was sent via email to 50 vendors from the DCSD vendor list and 962 vendors through the State of GA Procurement Registry. The solicitation was advertised in the Champion and posted on DCSD website. Ten (10) people attended the mandatory pre-proposal meeting on July 11, 2024, representing seven (7) construction managers. Two (2) statements of qualifications were received on August 1, 2024, for Group 2 Security Vestibules. Both submittals were deemed responsive and evaluated by a selection committee. This recommendation is based on the evaluations.
Lefko Development, Inc. dba Lefko Construction will be responsible for the construction management services as set forth in the proposal documents. The DeKalb County School District’s Standard Form of Construction Management Contract will be used. The award of this contract will allow for the commencement of the pre-construction phase of the construction management services for this project. Lefko Construction Company is located at 105 Mansell Circle, Roswell, Georgia 30075.
Financial impact: The total budget of $100,000 for the Pre-Construction fee and reimbursable expenses associated with the contract for Group 2 Security Vestibule project will be allocated from multiple cost codes under the voter-approved E-SPLOST VI program identified on the attached Facility Cost Code and Cost List.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678-676-1447
Mr. Richard Boyd, Director of Design and Construction, Division of Operations, 678-676-1483
Effective: Upon Board Approval and a fully executed contract
Status: Approved by the Office of Legal Affairs
CHRONOLOGY OF THE AGENDA ITEM
Contract Award – CM@ Risk
Scope: Contract Award for E-SPLOST VI Project- RFQu No. 24-752-039 to Lefko
Development, Inc, DBA Lefko Construction –The Request for Qualifications (RFQu) is for
Group 2 Security Vestibules Project Award Approval - Pre-Construction Phase Fee. Not
to Exceed $100,000.00. Specific details related to the scope of work can be found at
http://www.dekalbschoolsga.org/solicitations/.
Contract Term: The contract will begin upon Dekalb County Board of Education (“the
Board”) approval at the October 7, 2024, meeting and a subsequent fully executed
contract. This is a CM@ Risk contract for the Pre-Construction Phase Fee associated
with this contract agreement. A Final Guaranteed Maximum Price (GMP) is scheduled for
presentation to the Board in January 2025.
Solicitation Process: After the December 22, 2021, approval of the 2022-2027 E-
SPLOST VI referendum by DeKalb voters, the Board approved an initial E-SPLOST VI
list of projects on February 1, 2023, that included the installation of security vestibules at
various sites throughout the district.
A formal Request for Qualifications was issued on June 27, 2024, for CM@Risk
Services for Group 2 Security Vestibules, and notification of the upcoming solicitation
was sent via email to 50 vendors from the DCSD vendor list and 962 vendors through
the State of GA Procurement Registry. The solicitation was advertised in the Champion
and posted on DCSD website. Ten (10) representatives attended the mandatory pre-
proposal meeting on July 11, 2024, representing seven (7) construction managers. Two
(2) statements of qualifications were received on August 1, 2024, for the Group 2
Security Vestibule project. Submittals were received from two (2) firms. This
recommendation is based on the review and evaluation of the responsive submittals
received. The schools selected for this project are:
• Cedar Grove Middle • Evansdale • Montgomery
School Elementary School Elementary School
• Chapel Hill • Fairington • Oakcliff Elementary
Elementary School Elementary School School,
• Chapel Hill Middle • Huntley Hills • Peachtree Middle
School Elementary School School, Pine Ridge
• Columbia Middle • Mary McLeod Elementary School
School Bethune Middle • Redan Elementary
• DeKalb ES of the School School
Arts at Avondale • Miller Grove Middle • Redan High School
Middle School School • Redan Middle
• Eagle Woods • Montclair School
Academy/GNETS Elementary School
• Ronald McNair Sr. • Snapfinger • Stone Mountain
Middle School Elementary School Elementary School
• Rowland • Southwest DeKalb • Towers High
Elementary School High School School.
Award Process: This request is to authorize DCSD to contract with Lefko
Development, Inc./dba Lefko Construction to provide CM@Risk Services for the
installation of security vestibules pertaining to the foregoing list of schools enumerated
in RFQu 24-752-039.