Agenda Item
i. Contract Award - Bid No. 24-26 for School Nutrition Small Wares Equipment - Sam Tell and Son, Inc. (Not to exceed $250,000 for SY24-25)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It requested that the DeKalb County Board of Education approve the award of Bid 24-26 School Nutrition Small Wares Equipment to Sam Tell and Son, Inc., in the not to exceed amount of $250,000.00 for SY 24-25.
Why: To ensure DeKalb County School District (“DCSD”) School Nutrition Services (“SNS”) has appropriate portion control tools and kitchen cookware to federal nutrition standards. This enables SNS to prepare reimbursable meals for DeKalb County students.
The vendor provides kitchen cookware that meets the National Sanitation Foundation Standards (NSF) while also providing appropriate SNS portion control tools (spoodles, scoops, spoons, ladles, measuring cups and spoons) to ensure compliance with federal menu guidelines. NSF is an independent, non-profit organization that certifies food service equipment and ensures it is designed and constructed to promote food safety.
Approval of the contract award meets Strategic Goal Area 1: Student Academic Success with Equity and Access.
Details: Specific details related to Bid 24-26 can be found on the DCSD solicitation website at http://www.dekalbschoolsga.org/solicitations/.
The bid was competitively solicited through the Purchasing Department on May 23, 2024.
Three (3) vendors responded to the solicitation, and all three (3) were reviewed and deemed responsive to the requirements of the solicitation and evaluated by a selection committee. Sam Tell and Son, Inc. was selected as the lowest responsive and responsible bidder meeting bid specifications. The recommendation for this contract award to Sam Tell and Son, Inc. is based on these evaluations.
Products provided by Sam Tell and Son, Inc., are shipped or delivered by the vendor directly to the schools.
Sam Tell and Son, Inc. is located at:
300 Smith Street, Farmingdale, New York, 11735
Financial impact: The total budget of the Not to Exceed amount of $250,000 will be allocated from the General Ledger account 622.3100.561500.00062.8200.9990.8015.040.0000
Board Policy DJE requires the Board of Education to approve the expenditure of any vendor that provides goods and/or services to the school system that may exceed $100,000.00 in purchases for the fiscal year.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations (678) 676-1447
Dr. Connie R. Walker, Executive Director of School Nutrition Services (678) 676-1780
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
Request for Legal Assistance
DCSD Office of Legal Affairs
ATTORNEY – CLIENT COMMUNICATION DATE RECEIVED: ______________
MATTER ASSIGNED TO: ________
PLEASE SUBMIT COMPLETED REQUEST FORM TO
DCSD OFFICE OF LEGAL AFFAIRS.
*** This request is a confidential communication and should be treated as such ***
DESCRIPTION OF REQUEST
Title of Item/Topic: __Legal Review and Approval – Board Agenda Item Only_____________
(e.g., contract review, policy matter, etc.)
Date of request: _9/10/2024__________ Due Date: __9/13/2024_________ (Allow 3 to 5 business days)
Background information/Detail: __Contract Award – Bid 24-26 School Nutrition Small Wares Equipment –
Sam Tell and Son, Inc. – Not to Exceed $250,000 SY24-25
PROCUREMENT DETAILS (if applicable)
Include details confirming that all applicable DCSD procurement policies and requirements have been
adhered to: _________________________________________________________________________________
____________________________________________________________________________________________
SUPPORTING DOCUMENTATION
Please attach/include any additional supporting documentation that are relevant to your request.
Description of supporting documentation, if any _Chronology and all applicable documents______________
REQUIRED AUTHORIZATION
Requested by: ___Darlene Y. Hughes___________________________________________________
Email: __darlene_hughes@dekalbschoolsga.org____________ Telephone: 678-676-1447___________
Department: ______Operations Division__________________________________________________
Cabinet Member authorizing the request: _____Erick Hofstetter_______________________________________
LEGAL APPROVAL
Approved as to form by the DCSD Office of Legal Affairs? x Yes _____No
Approving Attorney H. Eric Hilton
*If approved by outside counsel indicate approving attorney and law firm _________________ __ ___
Comments: ____________________________________________________________________________
______________________________________________________________________________________