Agenda Item
i. Contract Renewal and Ratification- Medical Review Officer Services- Caduceus USA Medical Services, LLC - Contract Renewal #4 of 4 (Not to Exceed $200,000)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education approve the contract renewal (and ratification) with Caduceus USA Medical Services, LLC for an additional year through June 30, 2025, for a not to exceed amount of $200,000 for occupational medical services. This is the fourth and final (#4 of 4) one (1) year renewal option.
Why: Renewal of the contract with Caduceus USA Medical Services, LLC will ensure compliance with Federal Motor Carrier Safety Administration's (FMCSA) regulation of Drug and Alcohol Testing 49 CFR 382 and the Georgia Department of Education's physical requirements. This ensures that safety-sensitive positions such as DCSD school bus drivers are in compliance with State and Federal regulations.
Approval of the contract renewal meets Strategic Goal Area 6: Organizational Excellence
Details: On June 8, 2020, the Board of Education approved the contract award with Caduceus USA Medical Services, LLC to provide occupational medical services through one vendor. Previously, the services were provided by three (3) separate vendors.
This is the fourth and final (#4 of 4) one (1) year renewal option remaining on the contract.
Financial impact: Occupational medical services will be charged from charge code 100.2700.530000.00011.7100.1320.8012.040.0000, for a not to exceed amount of $200,000.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678-676-1447
Mr. Bernando C. Brown, Director Student Transportation, Division of Operations, 678.875.0090
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
Request for Legal Assistance
DCSD Office of Legal Affairs
ATTORNEY – CLIENT COMMUNICATION DATE RECEIVED: ______________
MATTER ASSIGNED TO: ________
PLEASE SUBMIT COMPLETED REQUEST FORM TO
DCSD OFFICE OF LEGAL AFFAIRS.
*** This request is a confidential communication and should be treated as such ***
DESCRIPTION OF REQUEST
Title of Item/Topic: __Legal Review and Approval – Board Agenda Item Only_____________
(e.g., contract review, policy matter, etc.)
Date of request: _9/6/2024__________ Due Date: __9/11/2024_________ (Allow 3 to 5 business days)
Background information/Detail: __Contract Renewal – Medical Officer Review Services – Caduceus USA
Medical Services, LLC - Renewal #3 of 4 – NTE $200,000
PROCUREMENT DETAILS (if applicable)
Include details confirming that all applicable DCSD procurement policies and requirements have been
adhered to: _________________________________________________________________________________
____________________________________________________________________________________________
SUPPORTING DOCUMENTATION
Please attach/include any additional supporting documentation that are relevant to your request.
Description of supporting documentation, if any _Chronology, BAI, Contracts and all applicable
documents______________
REQUIRED AUTHORIZATION
Requested by: ___Darlene Y. Hughes___________________________________________________
Email: __darlene_hughes@dekalbschoolsga.org____________ Telephone:
____________________________________
Department: ______Operations Division__________________________________________________
Cabinet Member authorizing the request: _____Erick Hofstetter_______________________________________
LEGAL APPROVAL
Approved as to form by the DCSD Office of Legal Affairs? x Yes _____No
Approving Attorney H. Eric Hilton
*If approved by outside counsel indicate approving attorney and law firm _________________ __ ___
Comments: ____________________________________________________________________________
______________________________________________________________________________________