Agenda Item
c. Mitel Annual Maintenance Upgrade (Not to exceed $459,984.26)
Summary: Presented by: Ms. Monika Davis, Chief Information Officer, Division of Information and Instructional Technology
Request: It is requested that the Board of Education approve annual maintenance services, equipment, and software licensing from Layer3/MGT in an amount not to exceed $459,984.26.
Why: The purpose of the Annual Mitel maintenance renewal is to provide coverage for the DCSD Mitel Phone System and associated components and licenses that were acquired under RFP 17-21: District-Wide Unified Communications System and Services. The DCSD Mitel phone system acts as the backbone for internal and external communication and is a critical part of security for the School District. The storage that was acquired under RFP 17-21 is approaching End Of Life (EOL) and needs to be replaced by new storage. In addition Mitel will be integrated with Microsoft Teams.
Details: This agenda item is requesting to purchase the annual maintenance services.
Mitel System Annual Maintenance Includes:
Maintenance of all DCSD Mitel site-based Phone Controllers (194) and licenses
Maintenance of 4 Telecom Infrastructure Switches
Priority Maintenance and 24/7 Monitoring (With escalation to Mitel when needed) on 15 Distributed Voice Services Servers
Installation of ongoing security updates
In addition to maintenance services, the storage server for the Mitel Phone System will be upgraded as well as integrated with Microsoft Teams to allow better communications with staff when they are not on DCSD properties.
In accordance with Board of Education Purchasing Policy DJE III.D.3.d. The Purchasing Department shall be authorized to make purchases through inter-governmental and educational cooperatives, alliances, and consortiums to achieve cost savings and administrative efficiencies based on economies of scale. Therefore, this purchase will utilize the Sourcewell Contract#120122-MBS and the TIPS Contract # 230105 .
Financial impact: $459,984.26
General Funds
100.2800.553000.00011.7600.9990.0308.070.0000 - $364,209.84
SPLOST VI
306.1000.561600.80236.7600.9990.0000.070.0000 - $95,774.42
Contact: Ms. Monika Davis, Chief Information Officer, Division of Information and Instructional Technology, 678.676.1274
Effective: October 2024
Status: Approved by Office of Legal Affairs
Q-32942
MGT of America Consul ng, LLC Date: 8/30/2024
1450 Oakbrook Drive Suite 900 Presented To: Valid Un l: 9/29/2024
Norcross, GA GA DeKalb County School District Terms: NET 30
Phone: (844) 552-9373 1780 Montreal Road
Fax: (866) 535-3925 Tucker, Georgia 30084-6705
sales@layer3com.com
ATTN: Monika Davis Submi ed By: Alex Chi y
(678) 676-1000 achi y@layer3com.com
monika_davis@dekalbschoolsga.org
Tegile Replacement
Hardware
PART NUMBER DESCRIPTION QTY LIST PRICE UNIT COST EXT COST
DELL ME5012 STORAGE Dell PowerVault ME5012 Storage Array. Includes (1) 25Gb 2 $73,024.41 $36,512.21 $73,024.42
ARRAY iSCSI 8 Port Dual Controller, (4) DAC Cable, SFP+, Copper,
3M, (7) Hard Drive Filler 3.5in, Single Blank, (5) 3.2TB SSD
SAS Mixed Use up to 24Gbps SED FIPS-140 512e 2.5in with
3.5in HYB CARR AG Drive, (1) Rack Rails 2U, (1) ME Series
2U Bezel, (1) Power Supply, 580W, Redundant, WW, (1)
Dell PowerVault ME Series 2U-12, CE Marking, (1) C13 to
C14, PDU Style, 12 AMP, 2 Feet Power Cord, Qty 2, (1) C13
to NEMA 5-15, 15 AMP, 10 Feet Power Cord, Qty 2, (1) 3
Years ProSupport Next Business Day Onsite Service
Hardware Subtotal: $73,024.42
Managed Services
PART NUMBER DESCRIPTION QTY TERM LIST PRICE UNIT COST EXT COST
STORAGE-EMG Layer 3 Communica ons Gold Storage 2 Months $625.00 $468.75 $11,250.00
element management service cover storage (12)
appliances.
STORAGE-MNG Layer 3 Communica ons Gold Storage 2 Months $250.00 $187.50 $4,500.00
monitoring service cover storage appliances. (12)
Managed Services Subtotal: $15,750.00
Professional Services
PART NUMBER DESCRIPTION QTY LIST PRICE UNIT COST EXT COST
STORAGE-PS-STD Layer 3 Communica ons Standard Storage installa on 2 $5,000.00 $3,500.00 $7,000.00
service cover storage appliances. This service includes the
staging, onsite installa on, and veriļ¬ca on.
Professional Services Subtotal: $7,000.00
Billing Terms One Time Total Cost $95,774.42
* Total cost does not include shipping, handling, insurance and taxes where applicable. This Budgetary Quote is not a contract. It is subject to further
Layer 3 Communica ons internal approvals and is not binding on either party.
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