Agenda Item
i. Contract Award - Bid No. 24-26 for School Nutrition Small Wares Equipment - Sam Tell and Son, Inc. (Not to exceed $250,000 for SY24-25)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It requested that the DeKalb County Board of Education approve the award of Bid 24-26 School Nutrition Small Wares Equipment to Sam Tell and Son, Inc., in the not to exceed amount of $250,000.00 for SY 24-25.
Why: To ensure DeKalb County School District (“DCSD”) School Nutrition Services (“SNS”) has appropriate portion control tools and kitchen cookware to federal nutrition standards. This enables SNS to prepare reimbursable meals for DeKalb County students.
The vendor provides kitchen cookware that meets the National Sanitation Foundation Standards (NSF) while also providing appropriate SNS portion control tools (spoodles, scoops, spoons, ladles, measuring cups and spoons) to ensure compliance with federal menu guidelines. NSF is an independent, non-profit organization that certifies food service equipment and ensures it is designed and constructed to promote food safety.
Approval of the contract award meets Strategic Goal Area 1: Student Academic Success with Equity and Access.
Details: Specific details related to Bid 24-26 can be found on the DCSD solicitation website at http://www.dekalbschoolsga.org/solicitations/.
The bid was competitively solicited through the Purchasing Department on May 23, 2024.
Three (3) vendors responded to the solicitation, and all three (3) were reviewed and deemed responsive to the requirements of the solicitation and evaluated by a selection committee. Sam Tell and Son, Inc. was selected as the lowest responsive and responsible bidder meeting bid specifications. The recommendation for this contract award to Sam Tell and Son, Inc. is based on these evaluations.
Products provided by Sam Tell and Son, Inc., are shipped or delivered by the vendor directly to the schools.
Sam Tell and Son, Inc. is located at:
300 Smith Street, Farmingdale, New York, 11735
Financial impact: The total budget of the Not to Exceed amount of $250,000 will be allocated from the General Ledger account 622.3100.561500.00062.8200.9990.8015.040.0000
Board Policy DJE requires the Board of Education to approve the expenditure of any vendor that provides goods and/or services to the school system that may exceed $100,000.00 in purchases for the fiscal year.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations (678) 676-1447
Dr. Connie R. Walker, Executive Director of School Nutrition Services (678) 676-1780
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
Event Number ITB 24-26 Addendum 1 Organization DeKalb County School District
Event Title ITB 24-26 School Nutrition Small Wares EquipmentWorkgroup Non-Capital
Event Description The DeKalb County School District (DCSD) is seekingEvent
catalog
Owner
discounts from qualified
SMAbidders with professional qualifications, technic
Event Type Invitation to Bid Email SMA
Issue Date 5/23/2024 05:00:01 PM (ET) Phone
Close Date 6/25/2024 02:00:00 PM (ET) Fax
Response Line
Response Submitted Lines Responded
Responding Supplier City State Items Total
PYRAMID SCHOOL PRODUCTS
6/21/2024 01:29:46 PM (ET) 28
(PYRAMID PAPER COMPANY) TAMPA FL $2,910.19
Southeastern Paper Group, LLC Spartanburg GA 6/24/2024 02:09:11 AM (ET) 286 $15,932.84
Sam Tell and Son Inc Farmingdale NY 6/21/2024 09:16:55 AM (ET) 291 $25,424.39
Please note: Lines Responded and
Response Total only includes
responses to specification. No
alternate response data is included.
Bidders No Bid Items Alternate to Specifications Met Specifications
Pyramid School Products 263 11 17
Southeastern Paper Group, LLC 5 44 242
Sam Tell and Son Inc 0 0 291
ITB 24-26 Addendum 1 - Page 1