Agenda Item
iii. Reimbursement Funds Application - Approval of the Fiscal Year 2026 Capital Outlay Application (Not to exceed $1,058,030)
Summary: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education approve the Fiscal Year 2026 Capital Outlay Application to the Georgia Department of Education (“GA DOE”), totaling $1,058,030.
Why: This will allow for the DeKalb County School District (“DCSD”) to collect reimbursement funds for these capital improvement projects in the amount of $1,058,030 as permissible under the State Capital Outlay program.
Reimbursement of capital outlay funds meets Strategic Goal Area 6: Organizational Excellence
Details: The State of Georgia provides limited funding assistance for capital outlay projects in school districts as determined by state formula. These entitlement funds are awarded as projects are completed. This process is defined as "reimbursable" funding, in other words, the project (or phases of that project) must be completed first and then DCSD applies for the allotted reimbursement.
Each year, local school districts must submit a Capital Outlay Application, listing the projects for which they will seek reimbursement. Dekalb County School District’s FY 2026 Capital Outlay Project Application requests reimbursement funds in the amount of $1,058,030 from the Georgia Department of Education to be appropriated by the 2025 Georgia General Assembly.
Projects applying for reimbursement funds in the FY 2026 Capital Outlay Project Application includes renovation, roof, and/or HVAC for: Toney Elementary, Rock Chapel Elementary, Hightower Elementary, and Oakview Elementary.
Financial impact: The total State Capital Outlay Reimbursement for these projects in the amount of $1,058,030 will be allocated to the capital program which funded the capital outlay: the E-SPLOST V program, the E-SPLOST VI program, or the Operations Capital Improvement portion of the general fund.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678-676-1447
Mr. Hans Williams, Dir. Planning & E-SPLOST Programming, Division of Operations, 678-676-1588
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
Chronology of the Agenda Item-
State Capital Outlay Applications
Purpose: Reimbursement of State Capital Outlay funds for eligible Dekalb
County School District projects.
Reimbursement Chronology for Eligible Projects:
• In September of 2018, the Board approved the FY 2020 Capital Outlay
Application, which qualified the district to receive $2,542,752.
• In October of 2019, the Board approved the FY 2021 Capital Outlay
Application, which qualified the district to receive $8,692,880.
• In November of 2020, the Board approved the FY 2022 Capital Outlay
Application, which qualified the district to receive $8,635,420.
• In October of 2021, the Board approved the FY 2023 Capital Outlay
Application, which qualified the district to receive $2,039,031.
• In August of 2022, the Board approved the FY 2024 Capital Outlay
Application, which qualified the district to receive $16,862,594.
• In September of 2023, the Board approved the FY 2025 Capital Outlay
Application, which qualified the district to receive $52,115,602.
• If approved in September 2024, the FY 2026 Capital Outlay Application
will allow the district to receive $1,058,030.00 in Capital Outlay Funds
from the Georgia Department of Education.
Eligible Projects:
Projects applying for reimbursement funds in the FY 2026 Capital Outlay
Project Application includes renovation, roof, and/or HVAC:
• Toney Elementary School
• Rock Chapel Elementary School
• Hightower Elementary School
• Oakview Elementary
9/12/2016