Agenda Item
iii. Reimbursement Funds Application - Approval of the Fiscal Year 2026 Capital Outlay Application (Not to exceed $1,058,030)
Summary: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education approve the Fiscal Year 2026 Capital Outlay Application to the Georgia Department of Education (“GA DOE”), totaling $1,058,030.
Why: This will allow for the DeKalb County School District (“DCSD”) to collect reimbursement funds for these capital improvement projects in the amount of $1,058,030 as permissible under the State Capital Outlay program.
Reimbursement of capital outlay funds meets Strategic Goal Area 6: Organizational Excellence
Details: The State of Georgia provides limited funding assistance for capital outlay projects in school districts as determined by state formula. These entitlement funds are awarded as projects are completed. This process is defined as "reimbursable" funding, in other words, the project (or phases of that project) must be completed first and then DCSD applies for the allotted reimbursement.
Each year, local school districts must submit a Capital Outlay Application, listing the projects for which they will seek reimbursement. Dekalb County School District’s FY 2026 Capital Outlay Project Application requests reimbursement funds in the amount of $1,058,030 from the Georgia Department of Education to be appropriated by the 2025 Georgia General Assembly.
Projects applying for reimbursement funds in the FY 2026 Capital Outlay Project Application includes renovation, roof, and/or HVAC for: Toney Elementary, Rock Chapel Elementary, Hightower Elementary, and Oakview Elementary.
Financial impact: The total State Capital Outlay Reimbursement for these projects in the amount of $1,058,030 will be allocated to the capital program which funded the capital outlay: the E-SPLOST V program, the E-SPLOST VI program, or the Operations Capital Improvement portion of the general fund.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678-676-1447
Mr. Hans Williams, Dir. Planning & E-SPLOST Programming, Division of Operations, 678-676-1588
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
FY 2026 Capital Outlay Application Project Start Dates
If you would please take a few minutes to confirm the following information for each project included in your
FY 2026 Capital Outlay Program application, it will enable the Facilities Services staff to better serve your
school system and will be greatly appreciated.
Each school system is responsible for notifying the Facilities Services of any SPLOST elections and
changes to construction start dates. If you fail to notify us in writing of any changes to the construction
start date it may jeopardize your ability to receive state funds for your project or projects. Please
note, the Superintendent’s signature is required.
School System: DeKalb County
Contact Person: Devon Horton
Contact Phone Number: 678-676-1200
Does your school system plan to ask the voters to approve a YES ( ) NO ( X )
NEW SPLOST to provide the local funds needed to proceed Comments:_____________________
with the construction projects indicated below for inclusion ______________________________
in a FY 2026 Capital Outlay Program Application? ______________________________
If the answer to the last question is yes, when will your
voters be asked to approve this NEW SPLOST?
If your voters fail to approve this proposed NEW SPLOST, YES ( ) NO ( )
will your system be able to proceed with the completion of Comments:_____________________
all the projects proposed for inclusion in a FY 2026 ______________________________
Application for state funds? ______________________________
Name of Eligible Project in Application and Facilities Plan: Hightower Elementary Facility
PROPOSED Type of State Funds1 to be Requested: Regular
ESTIMATED Date Construction Activities are to Begin: 10/1/2024
ESTIMATED Date Construction Activities are to End: 6/30/2028
ESTIMATED Amount of State Funds: $31,816
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FY 2026 Capital Outlay Application Project Start Dates
Do you anticipate this facility to have private use? YES ( ) NO ( X )
Name of Eligible Project in Application and Facilities Plan: Rock Chapel Elementary Facility
PROPOSED Type of State Funds1 to be Requested: Regular
ESTIMATED Date Construction Activities are to Begin: 10/1/2024
ESTIMATED Date Construction Activities are to End: 6/30/2028
ESTIMATED Amount of State Funds: $400,076
Do you anticipate this facility to have private use? YES ( ) NO ( X )
Name of Eligible Project in Application and Facilities Plan: Oak View Elementary
PROPOSED Type of State Funds1 to be Requested: Regular
ESTIMATED Date Construction Activities are to Begin: 10/1/2024
ESTIMATED Date Construction Activities are to End: 6/30/2028
ESTIMATED Amount of State Funds: $475,352
Do you anticipate this facility to have private use? YES ( ) NO ( X )
Name of Eligible Project in Application and Facilities Plan: Toney Elementary Facility
PROPOSED Type of State Funds1 to be Requested: Regular
ESTIMATED Date Construction Activities are to Begin: 10/1/2024
ESTIMATED Date Construction Activities are to End: 6/30/2028
ESTIMATED Amount of State Funds: $150,786
Do you anticipate this facility to have private use? YES ( ) NO ( X )
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FY 2026 Capital Outlay Application Project Start Dates
If a project is started before funds are appropriated by the legislature and then the legislature does not
appropriate funds for the project, then the local school system will be responsible for completion of the project
with local funds.
DeKalb County
School System Name Superintendent’s Signature Date
(or Superintendent’s Designee-Include Title)
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