Agenda Item
i. Contract – Cooperative Agreement - Deluxe Athletics, Inc. – RFP No. 230201 - Turf and Track Installation, Maintenance, Related Equipment, Materials, Supplies and Supplement Services Contract, District Wide (Not to exceed $500,000)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County School Board of Education approve DeKalb County School District (“DCSD”) use of The Interlocal Purchasing System (TIPS) Solicitation RFP No. 230201 - Cooperative Agreement with Deluxe Athletics, Inc. for FY2024-2025.
The award is for Contract - Cooperative Agreement -Track Maintenance, Installation, Related Equipment, Materials, Supplies and Supplement Services Contract, District Wide on an as-needed basis, in a not to exceed amount of $500,000.
Why: Approval of the use of the Cooperative Agreement through TIPS with Deluxe Athletics Inc. will allow for repair, installation, maintenance, and supplemental services of artificial turf and tracks district-wide leveraging the buying power of Cooperative Agreements resulting in increased economies of scale and efficiencies regarding reduced construction cost and administrative oversight.
The approval of this award meets:
Strategic Goal Area 1. Student Academic Success with Equity and Access
Strategic Goal Area 2. School, Family and Community Engagement, and
Strategic Goal Area 6. Organizational Excellence
Details: The Division of Operations is requesting to utilize the Interlocal Purchasing System (TIPS) cooperative contract. On February 2, 2023, TIPS RFP #230201 Synthetic Turf or Natural Sports Fields, Grounds, Courts, and Tracks Goods and Services was issued from which the Supplier (Deluxe Athletics, Inc.) was awarded a contract. This contract is between TIPS, Region 8 Education Service Center, 4845 US Highway 271 North Pittsburg, TX 75686 (TIPS) and Deluxe Athletics Inc., 60 Scott Drive, Marietta, GA 30067 (Vendor).
The DeKalb County School District’s Standard Form of Fixed Price Construction Contract will be used.
Financial impact: The total contract amount for Track Maintenance, Installation, Related Equipment, Materials, Supplies and Supplement Services Contract, District Wide - not to exceed $500,000 will be allocated from the General Fund.
GL Code: 100.2600.543000.00011.7520.9990.8013.040.0000
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1447
Mr. Richard H. Boyd, Director of Design and Construction, Division of Operations, 678.676.1483
Mr. Bobby Moncrief, Director of Facilities, Division of Operations, 678.676.1478
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
CHRONOLOGY OF THE AGENDA ITEM
Contract Award – Cooperative Agreement
Deluxe Athletics, Inc.
Scope: Contract Award – Cooperative Agreement - Deluxe Athletics, Inc. - Track
Maintenance, Installation, Related Equipment, Materials, Supplies and Supplement
Services Contract, District Wide. There is no specific project or scope of work to
review. The solicitation is issued as a prospective award for utilization when any
TIPS Member needs the goods or services offered during the life of the agreement.
Contract Term:
The TIPS Contract No. 230201 is a three-year (3) contract with a one (1) year
option to renew. Deluxe Athletics, Inc. was one of multiple vendors awarded
Contract No. 230201 effective April 30, 2023, through April 30, 2026, with the
option to renew for one (1) additional year through April 30, 2027.
DCSD requests use of the cooperative agreement for one (1) year
(10/7/2024- 10/7/2025) with the option to renew on an annual basis
with Board of Education approval.
Solicitation Process:
On February 2, 2023, The Interlocking Purchasing System (TIPS) issued solicitation
Request for Proposal (“RFP”) No. 230201 Synthetic Turf or Natural Sports Fields,
Grounds, Courts, and Tracks Goods and Services. Deluxe Athletics, Inc. is one of
multiple vendors awarded Contract No. 230201 effective April 30, 2023, through
April 30, 2026, with the option to renew for one (1) additional year through April
30, 2027.
Pursuant to Board Policy DJE C3(c), Exceptions to Competitive Selection, the
Purchasing Department is authorized to make purchases through contracts formally
solicited and obtained by the State of Georgia and through "inter-governmental and
educational cooperatives, alliances, and consortiums to achieve cost savings and
administrative efficiencies based on economies of scale.
Award Process:
Deluxe Athletics Inc. was selected to utilize the Interlocal Purchasing System (TIPS)
cooperative contract to perform artificial turf and tracks with installation, related
equipment, materials, and supplies and supplement services district wide on an as-
needed basis during 2024-2025 fiscal year.