Agenda Item
ii. Contract Award – CM@Risk -E-SPLOST V Project: RFQu No. 24-752-032 - Rock Chapel Elementary School HVAC System Replacement and Renovations Project Award -The Evergreen Corporation dba Evergreen Construction - Pre-Construction Phase Fee (Not to exceed $100,000)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education approve the award of RFQu No. 24-752-032 for CM@Risk (“Construction Management Services”) for the Rock Chapel Elementary School HVAC System Replacement and Renovations project to The Evergreen Corporation dba Evergreen Construction.
The Evergreen Corporation dba Evergreen Construction is selected as the most responsive and responsible Offeror whose proposal is the most advantageous to the Board based on the evaluation factors set forth in the Request for Qualifications (RFQu) solicitation document.
Additionally, it is requested that the Board approve a not-to-exceed amount of $100,000, for the Pre-Construction Phase Fee associated with this contract. Additional packages will be presented to the Board of Education for approval as indicated below:
Early release package possibly presented Fall/Winter 2024
Final Guaranteed Maximum Price (GMP) will be presented Winter 2024-2025.
Additional sub packages may be presented to the Board of Education for approval as needed.
Why: To approve the award of the construction management services contract for the Rock Chapel HVAC System Replacement and Renovations project in accordance with the Dekalb County School District (“DCSD”) voter-approved E-SPLOST V program will provide a safe and healthy learning environment.
The approval of this contract award meets Strategic Goal Area 6: Organizational Excellence.
Details: Specific details related to the scope of work for this Request for Qualifications can be found on the DCSD solicitation website at http://www.dekalbschoolsga.org/solicitations/.
The RFQu was issued on May 23, 2024, and five (5) statements of qualifications were received on June 27, 2024, for the Rock Chapel Elementary School HVAC System Replacement and Renovations project. All five (5) were deemed responsive. The qualifications for the five (5) responsive submittals were evaluated by a selection committee and two (2) firms were shortlisted and invited to further discuss their qualifications during an interview. Interviews were conducted on August 12, 2024. This recommendation is based on the final scoring of the interview and presentation process.
The Evergreen Corporation dba Evergreen Construction will be responsible for the construction management services as set forth in the proposal documents. The DeKalb County School District’s Standard Form of Construction Management Contract will be used. The award of this contract will allow for the commencement of the pre-construction phase of the construction management services for this project. The Evergreen Corporation dba Evergreen Construction is located at 245 Peachtree Center Ave NE, Suite 2500, Atlanta, Georgia 30303. 3200 Cobb Galleria Parkway, Suite 240, Atlanta, Georgia 30339
Financial impact: The total budget of $100,000 for the Pre-Construction fee and reimbursable expenses associated with the contract agreement for the Rock Chapel Elementary School HVAC System Replacement and Renovations project will be allocated from cost code SP5FACCON.36635.PRECCONST under the voter-approved E-SPLOST V program.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678-676-1447
Mr. Richard Boyd, Director of Design and Construction, Division of Operations, 678-676-1483
Effective: Upon Board Approval and a fully executed contract.
Status: Approved by the Office of Legal Affairs