Agenda Item
a. Renewal: Everyday Labs Attendance Intervention (Not to exceed $121,733)
Summary: Presented by: Kishia K. Towns, Ph.D., Chief of Wrap Around Services, Division of Wrap Around Services
Request: It is requested that the Board of Education approve the renewal of the EveryDay Labs Attendance Intervention platform for an additional year for an amount not to exceed $121,733.
Why: EveryDay Labs Intervention is proven to reduce absenteeism among students from communities experiencing marginalization. Research shows chronic absences disproportionately affect students due to systemic barriers. EveryDay Labs Intervention provides the families of these students with proactive support that helps them access learning opportunities. EveryDay Labs Intervention is a research-based and proven effective solution that promotes student achievement by reducing absences and increasing access to learning opportunities.
Details: EveryDay Labs was piloted in the DeKalb County School District (DCSD) during the second semester of the 2023-2024 school year. Upon completion of professional development for Horizon School staff members, the program was launched in March 2024. Everyday Labs monitors attendance and sends out text messages, which they refer to as nudges, to guardians when students are absent. Families have an opportunity to communicate with a bot that addresses the concern and provides resources as needed. Nudges are differentiated based on language, grade level, school, and level of absenteeism. At the conclusion of the school year, over 42K text nudges had been sent out and over 3000 families interacted with the chatbot or family support team to ask questions or address identified needs. Out of 7,127 students analyzed, 55% (or 3,954 students) showed improvement in attendance after receiving at least one text and at least one mail nudge from EveryDay Labs.
Schools also have access to the attendance dashboard via the Everyday Labs platform and can monitor parent contact and communication. The goal of the program is to reduce chronic absences, support families in developing strong attendance habits, and help families make the connection between attendance and academic success.
At its business meeting on Monday, October 16, 2023, the DeKalb Board of Education approved the purchase of EveryDay Labs for an amount not to exceed $121,733 for all Horizon Schools.
Financial impact: The estimated cost to renew the Attendance Intervention platform shall not exceed $121,733 and will be paid using Title IV Funds against charge code: 462.2100.530000.03221.7020.1779.8010.090.2024.
Contact: Kishia K. Towns, Ph.D., Chief of Wrap Around Services, Division of Wrap Around Services, 678-676-1918
Mrs. Denise Revels, Director of Wrap Around and Student Support, Division of Wrap Around Services, 678-676-2011
Ms. Shelly Bishop, Coordinator of Social Work Services, Division of Wrap Around Services, 678-676-2009
Status: Approved by General Counsel
EveryDay Labs Attendance Solutions
Chronic Absence Mail & Nudges
- Evidence-based, proactive communications
- Connect families to resources Over the 2024 Partnership:
- Counter family misconceptions about ● Implemented across
attendance 31 schools
● 42,522 text nudges sent
● 11,340 mail nudges sent
Hello - Casey has missed 14 days this
● 3,000+ families engaged
with the chatbot or family
school year.
Attending every day possible will help
Casey stay on track. Text SUPPORT
for help
-PPS support team
We’re having car trouble
Ok, sounds like you have questions
about transportation.
For info about school transportation,
like school buses, visit k12-
support.com/pps-transportation, or
call your school. For local
transportation resources, like help
paying for public transit, visit
findhelp.org
1
Attendance MTSS Dashboard
2
Data Platform Staff Usage -Actionable data,
updated nightly
-Easy intervention
coordination & case
management
across teams
The platform allows teams to easily identify attendance decreases and
develop strategies to predict and counteract future declines.
7 sessions
average per active user
Usage Numbers:
● 743 total logins 16 minutes
● 105 active users average session length
● 100% utilized platform
3
55% of Students Improved Attendance Rate
Attendance improvement significant for
most students
3,954 (55%) of
students improved
their attendance rate
after receiving
EveryDay Labs 62% of students
intervention improved 5+
percentage points
4
February 24- June 24 Student Impact
10% 87%
of students improved from chronically of at-risk students did not become
absent to non-chronically absent chronically absent
3,978 students were chronically 2,570 students were at-risk prior to
absent prior to receiving their first receiving their first attendance nudge.
attendance nudge.
At the end of the school year…
At the end of the school year… ● 76% (1,948) remained at-risk
● 10% (397) improved to at-risk ● 11% (285) improved to satisfactory
or satisfactory
*This data includes the 7,127 students whose families received both 1+ text and mail nudges.
Students had missed between 8 and 20% of days at the time mail nudges5were sent.
February 2024-June 2024 Student Impact
55%
students improved attendance
rate after receiving EveryDay
Labs Chronic Absence Nudges*
of students improved from of at-risk students did not
chronically absent to non- become chronically absent
chronically absent
*This data includes the 7,127 students whose families received both 1+ text and mail nudges.
Students had missed between 8 and 20% of days at the time mail nudges6were sent.