BBC Board Committees

                                                                                       Board Policy Manual
                                                                               DeKalb County School District




 Board Policy BBC: Board Committees                                                              Status: ADOPTED

 Original Adopted Date: 11/13/2023 | Last Reviewed Date: 11/13/2023


Board Policy BBC: Board Committees

A committee is a DeKalb County Board of Education (“Board”) committee only if its existence and charge
come from the Board, regardless of whether Board members sit on the committee. The only Board
committees are those which are established in accordance with this Policy. Special committees may be
appointed for specific tasks and shall automatically be dissolved when the task is completed or at any time by
Board action.

A. Board Committees
The Board may authorize the creation of Board Committees (“Committees”) but only in conformity with the
provisions below.
  1. Membership:
       a. Committee members may include members of the Board, staff, students, and/or other citizens
             residing within the DeKalb County School District boundaries to serve as members of
             Committees and in accordance with other Board policies.
         b. A Committee will have no more than three (3) Board members.
         c. The Board Chair will designate a Committee Chair at the time Committee members are named.


  2. Term of Service:
         a. A Committee will cease to exist on the earlier of sixty (60) days from its creation or when the
             Board takes action upon the need or matter the committee was created to review.
         b. The Board may dissolve any committee at any time. Upon a vote of two-thirds of the Board, the
             Board may extend a Committee’s existence for up to sixty (60) additional days.


  3. Purpose and results of Committees:

      A Committee shall only be formed to address a single issue or extraordinary matter and the Board shall
      specifically identify such issue or matter in the resolution creating a Committee. The Board shall not
      establish standing committees for general or specific purposes.

  4. Meeting Locations:
         a. All Committee meetings shall occur on District property.
         b. When a Committee needs to identify a meeting location, the Committee Chair should notify the
             Superintendent he/she needs to arrange a meeting location on the date and time needed by the
             Committee.

B. Audit Committee
1. Membership
  The Vice Chair of the Board shall be the Chair of the Audit Committee, which will include no more than two
  other Board of Education Members elected in January of each year by the Board of Education. Each member
  of the Audit Committee shall serve a one-year term and be eligible for re-appointment at the conclusion of
  that term. A vacancy shall be filled by the Board of Education.

2. Community Advisors
  The Board of Education shall review all applications and shall elect by a majority vote, at least two and
  no more than three non-voting community advisors to the Audit Committee who are residents of
  DeKalb County. Any member of the Board of Education can nominate one person to serve as a non-
  voting advisor to the Audit Committee. Advisory members shall serve a one-year term and may be
  considered for re-election to serve a maximum of two consecutive terms by a majority vote of the
  Board of Education. Members must have operating management experience, a background in financial,
  accounting, or auditing matters, and/or special expertise that would provide unique support to the
  Audit Committee.

3. Staff Support
  The Superintendent, Chief Financial Officer, and Director of Internal Audits & Compliance shall support
  the Audit Committee and attend quarterly meetings. Other DCSD staff shall support the Audit
  Committee and attend meetings, as needed.

4. Purpose
  The Audit Committee shall be a standing committee of the Board. The Audit Committee shall review
  financial operations of the School District and make periodic reports to the Board of Education
  regarding: financial reporting processes, audit process, internal controls, fraud, waste, and abuse
  inquires, and compliance with all applicable laws and regulations. The Audit Committee shall work with
  the Office of Internal Audits & Compliance and shall perform any other appropriate function as
  delegated by the Board.

5. Meetings
  The Audit Committee will conduct meetings at least quarterly which shall be open to the public and
  advertised as required under the Open Meetings Act.